PROJECT CONTROLS REPORT NAME OF PROJECT ENTER YOUR NAME WITH STUDENT ID PAGE 1 PPMP20010ProjectControls ReportforControlsAssignment 1 PROJECT INFORMATION Project Name: A brief name to describe the project Date: Date of current Project Controls Report Project Ownership: Area responsible for the project Prepared by: Name and project position Distribution List: List of those receiving the report The Project Controls Report is a tool used to explain to the stakeholders of a project how the goals and objectives of the project will be met and important items or deliverables will be captured, managed and not lost by the project. The report is a vital communication tool that is used as the basis for anticipating and averting problems through the proper corrective actions. Controls are established and then activated either by an event occurring or a timeframe being met. Outputs are generated as a consequence that then becomes controllable items managed by the project team. These items are classified as deliverables, configuration items, project status accounts, daily logs, and issue items. Communication between the project team and the Project Board or Change Authority is made through the control outputs and authorisations or advice managed. The report is based on the contents of Managing Successful Projects with PRINCE2 (2009), A Guide to the Project Management Body of Knowledge (PMBOK Guide) 5th Edition (2013) and Kerzner Project Management: A Systems Approach to Planning, Scheduling and Controlling (2013). Please complete this report for your chosen project. Guidance boxes like this should be deleted when you have finished with the contents: position the cursor on the border, left click when a cross appears and press delete.PROJECT CONTROLS REPORT NAME OF PROJECT ENTER YOUR NAME WITH STUDENT ID PAGE 2 2 CONTROLLABLE CATEGORIES Controllable Category Item Applicable PMBOK Knowledge Area(s) 1. Deliverables 1.1 1.2 1.3 2. Configuration 2.1 2.2 2.3 3. Status accounts 3.1 3.2 3.3 4. Logs 4.1 4.2 4.3 Controllable Categories. Managing PRINCE2 page 92 identifies that the following management products are used to establish and maintain the project's controls for issues, changes and configuration management. The lists of controllable categories consist of deliverables, configuration items, project status accounts, daily logs, and issue items. The PMBOK Guide deals with control in each of the Knowledge Area chapters (4-13) according to the summary that is contained in section 3.6 Monitoring and Controlling Process Group. Break each category down further according to the advice contained in Managing PRINCE2 chapter 9 and the PMBOK Guide chapter 4.4-4.5 and each section in the PMBOK Guide that deals with control in chapters 5 to 13, i.e. 5.6 Control Scope, 6.7 Control Schedule, etc. Identify what those category items are for your project in the table below. Adjust by adding extra rows or columns the table as required to show the items in each of the category. Delete this guidance box when you have finished with the contents.PROJECT CONTROLS REPORT NAME OF PROJECT ENTER YOUR NAME WITH STUDENT ID PAGE 3 5. Issues 5.1 5.2 5.3 3 CONFIGURATION PROCEDURAL OUTPUTS Configuration Item Procedural Outputs Configuration Control Level Coding System Used Baseline Used in this project Status Accounting Periodicity Verification and Audit Review Period and Level of Detail 1.1 1.2 1.3 2.1 2.2 2.3 Configuration Procedural Outputs. Managing PRINCE2 page 94 identifies that there are typically five core activities that manage deliverables, configuration management, planning, identification, control, status accounting, verification and audit. Additional information about configuration items can be found in the indexes of PRINCE2, the PMBOK, and Kerzner in section 11.33. Identify the procedural outputs for those procedures where each category item corresponds to your table in section 2 above. You may wish to write a short answer as a paragraph to explain what is required, rather than list each item. Adjust by adding extra rows or columns or merging cells in the table as required to show the items in each of the categories. Delete this guidance box when you have finished with the contents.PROJECT CONTROLS REPORT NAME OF PROJECT ENTER YOUR NAME WITH STUDENT ID PAGE 4 4 EVENT DRIVEN CONTROLS Controllable Category Item & Explanation PMBOK Knowledge Area Input Tool & Technique Output 1. Deliverable 1.1 Write the explanation of the event driven control in this cell and delete this text afterwards. You may use as many words as you require but brevity and succinctness is preferable. 1.2 Write the explanation of the event driven control in this cell and delete this text afterwards. You may use as many words as you require but brevity and succinctness is preferable. 1.3 Write the explanation of the event driven control in this cell and delete this text afterwards. You may use as many words as you require but brevity and succinctness is preferable. 2. Configuration 2.1 Write the explanation of the event driven control in this cell and delete this text afterwards. You may use as many words as you require but brevity and succinctness is preferable. 2.2 Write the explanation of the event driven control in this cell and delete this text afterwards. You may use as many words as you require but brevity and succinctness is preferable. 2.3 Write the explanation of the event driven control in this cell and delete this text afterwards. You may use as many words as you require but brevity and succinctness is preferable. 3. Status Accounts 3.1 Write the explanation of the event driven control in this cell and delete this text afterwards. You may use as many words as you require but brevity and succinctness is preferable. 3.2 Write the explanation of the event driven control in this cell and delete this text afterwards. You may use as many words as you require but brevity and succinctness is preferable. 3.3 Write the explanation of the event driven control in this cell and delete this text afterwards. You may use as many words as you require but brevity and succinctness is preferable. 4. Logs 4.1 Write the explanation of the event driven control in this cell and delete this text afterwards. You may use as many words as you require but brevity and succinctness is preferable. 4.2 Write the explanation of the event driven control in this cell and Event Driven Controls. Event Driven Controls are control mechanisms that are assigned to control items as a consequence of events that occur within a project. The management of the events are governed by taking inputs, applying tools and techniques and generating or updating outputs. Each knowledge area in the PMBOK identifies a specific set of controls, some of which may be event driven. Identify the inputs, tools and techniques and outputs that apply to each event driven controllable category item that you have identified in table 2 above. Provide a short explanation of how your event driven control will affect the item. Delete this guidance box when you have finished with the contents.PROJECT CONTROLS REPORT NAME OF PROJECT ENTER YOUR NAME WITH STUDENT ID PAGE 5 delete this text afterwards. You may use as many words as you require but brevity and succinctness is preferable. 4.3 Write the explanation of the event driven control in this cell and delete this text afterwards. You may use as many words as you require but brevity and succinctness is preferable. 5. Issues 5.1 Write the explanation of the event driven control in this cell and delete this text afterwards. You may use as many words as you require but brevity and succinctness is preferable. 5.2 Write the explanation of the event driven control in this cell and delete this text afterwards. You may use as many words as you require but brevity and succinctness is preferable. 5.3 Write the explanation of the event driven control in this cell and delete this text afterwards. You may use as many words as you require but brevity and succinctness is preferable. 5 TIME DRIVEN ITEMS Controllable Category Item & Explanation PMBOK Knowledge Area Input Tool & Technique Output 1. Deliverable 1.1 Write the explanation of the time driven control in this cell and delete this text afterwards. You may use as many words as you require but brevity and succinctness is preferable. 1.2 Write the explanation of the time driven control in this cell and delete this text afterwards. You may use as many words as you require but brevity and succinctness is preferable. 1.3 Write the explanation of the time driven control in this cell and delete this text afterwards. You may use as many words as you require but brevity and succinctness is preferable. 2. Configuration 2.1 Write the explanation of the time driven control in this cell and delete this text afterwards. You may use as many words as you require but brevity and succinctness is preferable. 2.2 Write the explanation of the time driven control in this cell and delete this text afterwards. You may use as many words as you require but brevity and succinctness is preferable. Time Driven Controls. Time Driven Controls are control mechanisms that are assigned to control items at set times that occur within a project. The management of the time events are governed by taking inputs, applying tools and techniques and generating or updating outputs. Each knowledge area in the PMBOK identifies a specific set of controls, some of which may be time driven. Identify the inputs, tools and techniques and outputs that apply to each time driven controllable category item that you have identified in table 2 above. Provide a short explanation of how your time driven control will affect the item. Delete this guidance box when you have finished with the contents.PROJECT CONTROLS REPORT NAME OF PROJECT ENTER YOUR NAME WITH STUDENT ID PAGE 6 2.3 Write the explanation of the time driven control in this cell and delete this text afterwards. You may use as many words as you require but brevity and succinctness is preferable. 3. Status Accounts 3.1 Write the explanation of the time driven control in this cell and delete this text afterwards. You may use as many words as you require but brevity and succinctness is preferable. 3.2 Write the explanation of the time driven control in this cell and delete this text afterwards. You may use as many words as you require but brevity and succinctness is preferable. 3.3 Write the explanation of the time driven control in this cell and delete this text afterwards. You may use as many words as you require but brevity and succinctness is preferable. 4. Logs 4.1 Write the explanation of the time driven control in this cell and delete this text afterwards. You may use as many words as you require but brevity and succinctness is preferable. 4.2 Write the explanation of the time driven control in this cell and delete this text afterwards. You may use as many words as you require but brevity and succinctness is preferable. 4.3 Write the explanation of the time driven control in this cell and delete this text afterwards. You may use as many words as you require but brevity and succinctness is preferable. 5. Issues 5.1 Write the explanation of the time driven control in this cell and delete this text afterwards. You may use as many words as you require but brevity and succinctness is preferable. 5.2 Write the explanation of the time driven control in this cell and delete this text afterwards. You may use as many words as you require but brevity and succinctness is preferable. 5.3 Write the explanation of the time driven control in this cell and delete this text afterwards. You may use as many words as you require but brevity and succinctness is preferable.