Project briefing Congratulations! You have been successful in gaining an appointment as an IT Project Manager consultantwithVirtucon*. Your assigned project Please visit the Virtucon website (virtucon.uimagine.edu.au) to learn more about Virtucon, and our range of services (note: you will be prompted to enter your CSU username and password to access this site). Once you have learned about Virtucon and our ranges of services, please access the Staff area by clicking on 'Staff Login' in the main menu and enter: Username: staff101 Password: staff101 Once logged in to the staff only site, you will be able to access details of the current projects Virtucon is working on. You have been assigned to the 'Riverina Agriculture and Lifestyle Show' project. To access the project details, please click on 'Current Projects -> Riverina Agriculture and Lifestyle Show ' You also have access to a number of templates to be used throughout the project. To access these please click on 'Templates'. Your Client Your client is Globex Corp. To learn more about Globex and their business and history, please visit the Globexwebsite (globex.uimagine.edu.au). You should ensure you visit the Riverina Agriculture and Lifestyle Show page accessed via the 'RALS' link in the main menu. (note: you will be prompted to enter your CSU username and password to access this site). As a Virtucon staff member and in order to gather information for your assigned project, you have been granted temporary access to the Globex staff intranet. Please access this by navigating to the 'Staff' menu option. You will need to enter: Username: virtucon101 Password: virtucon101 In this area you will find the current form used to collect information for potential volunteers for the Riverina Agriculture and Lifestyle Show (found under the 'Documents' menu option) as well as other information regarding Globex. Next Steps Once you have read and familiarised yourself with all of this information, please read the requirements for Assessment 3 and Assessment 2 carefully. You will be allocated to your team during Week 2 and you should arrange a suitable time to meet during Week 3. You will be given a short amount of time to meet in class but there are a range of technologies you can use to 'meet' in the virtual space, such as Team Viewer, Google hangouts, Skype just to name a few. It is up to you as a team to select, trial and agree on a preferred method. *Virtucon and Globex are fictitious companies developed for the educational purposes of ITC306, ITC308 and ITC218. IMPORTANT: How the project will work Assessment 3 has been designed to inform your understanding of the scenario and how the subject theory should be applied. You will work in teams of approximately 4 - 5 students while preparing Assessment 3 to facilitate peer-to-peer learning, and to complete the required tasks, however Assessment 3 is not a traditional group assessment. You will submit individual assessments based on the discussions and outcomes of your team meetings. A minimum of three team meetings should be held during the session. Suggested timing of these meetings can be found in the subject schedule. Assessment 3 also includes a personal reflective piece on your teamwork experience and the role of ICT project manager requires in the IT profession. Each topic will prepare you for an assessment task and you will be prompted at the end of each topic as to which assessment tasks you should commence working on. However, in the mean time please ensure you familiariseyourself with the project and the subject requirements by following the above. Note: Work for Assessment 3 commences before Assessment 2 and assists in the preparation of Assessment 2, however it is completed and submitted after Assessment 2. • Assessment item 2 Charter Value: 30% Due date: 23-Sep-2016 Return date: 20-Oct-2016 Submission method options Alternative submission method Task Develop a charter for the RALS Rostering project including: Include the project description and overview you have developed as part of your preparation for Assessment 3. Part One: MOV - Measurable Organisational Value (This is the goal of the project and is utilised to define the value that your team project will bring to your client) • Identify the desired area of impact - Rank the following areas in terms of importance: Strategy / Customer / Financial / Operational / Social • With reference to your project, identify one or two of the following types of value: • Better - is improving quality important to your client? • Faster - does your client want to increase efficiency? • Cheaper - is cutting costs important? • Do more - does your client want to continue its growth? • Develop an appropriate metric - this sets the target and expectation of all the stakeholders. It is important to determine a quantitative target that needs to be expressed as a metric in terms of an increase or decrease of money. • Determine the timeframe for achieving the MOV - ask yourselves, when do we want to achieve this target metric? • SUMMARISE THE MOV IN A CLEAR CONCISE STATEMENT OR TABLE (Note: the MOV should inform everyone what the project will achieve, not how it will be achieved. It should also focus on the organisation, not on the technology that will be used to build or support the information system). Part Two: Define Scope and produce a Scope Management Plan Define the scope of the project and detail how the scope will be managed. Provide a list of Resources Identify and detail the resources for the project using MS Project where appropriate, including: • People (and their roles), plus any extra personnel that is required for the project. • Technology - any hardware, network and software needs to support the team and your client. • Facilities - where will most of the teamwork be situated? • Other - for example, travel, training etc. Part Three: Using MS Project, develop a schedule using a high level Work Breakdown Structure (WBS). It should include: o Milestones for each phase and deliverable o This will tell everyone associated with the project that the phase or deliverable was completed satisfactorily. o Activities / Tasks o Define a set of activities / tasks that must be completed to produce each deliverable. o Resource Assignments o Assign people and resources to each individual activities. o Estimates for Each Activity / Task o Develop a time estimate for each task or activity to be completed. Part Four: Project Risk Analysis and Plan • Document any assumptions you have made about the project • Using the Risk Identification Framework as a basis, identify five risks to the project – one for each of the five phases of the methodology. • Analyse these risks, assign a risk to an appropriate member, and describe a strategy for the management of each specific risk. Part Five: Quality Management Plan. It should include: • A short statement that reflects your team's philosophy or objective for ensuring that you deliver a quality system to your client. • Develop and describe the following that your project team could implement to ensure quality; • A set of verification activities • A set of validation activities Rationale This assessment addresses the following learning outcomes: • Identify and reflect on project stakeholders, communication management, the project management knowledge areas, common tools and techniques, and project success factors. • Critically evaluate how a practising ICT project manager applies ICT project management techniques, skills, methods and software tools in the IT profession. Marking criteria Criterion High Distinction Distinction Credit Pass Fail Provides an MOV and identifies the target and expectations of all stakeholders in a suitable format. (20 Marks) The MOV illustrates the student's detailed consideration of the target and a thorough analysis of the expectations of all stakeholders. The format is logical, clear and well-structured. The MOV illustrates the student's detailed consideration of the target and an attempt at analysis of the expectations of all stakeholders is evident. The format is logical and appropriate to the information presented. The MOV illustrates the student's generalised consideration of the target and an attempt at analysis of the expectations of most stakeholders is evident. The format is suitable to the information presented. The MOV illustrates the student's generalised consideration of the target; however analysis of the expectations of all stakeholders is not clear. The format is suitable to the information presented. The MOV fails to cover one or more specified project requirements. Utilising MS Project, provides a list of resources associated with the project – including reference to people, technology, and facilities. (10 Marks) Evidence of expertly utilising MS Project to create a comprehensive list of resources, demonstrating in-depth analysis of the project's needs. Evidence of expertly utilising MS Project to create a list of all resources required for the project; demonstrating analysis of the project's needs. Correctly utilising MS Project to provide a list which identifies most of the resources required for the project; some evidence of analysis of project needs. Key resources are correctly identified and documented. Key resources have not been identified. Produces a Scope Management Plan (SCM). (15 Marks) Consistent application of industry standard language and formatting. Well written with some demonstration of industry standard language and formatting. Well written with demonstration of academic standard language and formatting. Well written but lacks acceptable formatting. Writing is not of an acceptable standard. Utilising MS Project -evidences the processes involved with a WBS. (15 Marks) Demonstrates high level project management skills, integrating and applying project management tools in meaningful and purposeful ways towards completion of WBS design, correctly and comprehensively addressing all project requirements. Demonstrates competent management skills, applying project management tools in meaningful and purposeful ways towards completion of the WBS design, correctly addresses the all project requirements. Demonstrates essential management skills, applying project management tools in meaningful and purposeful ways towards completion of the WBS design. Essential project requirements addressed. Demonstrates minimal management skills and needs some improvement in applying project management tools in meaningful and purposeful ways towards completion of WBS. Not all project requirements are clearly addressed. The WBS design fails to correctly address one or more essential project requirements. Provides a project risk analysis and plan using the risk identification framework as a basis for discussing alternate strategies for the management of such risks. (15 Marks) All steps in project risk analysis and alternate strategies are comprehensively discussed and presented in the context of the project, with evidence of thorough consideration of the framework to validate the alternatives. All steps in project risk analysis and alternate strategies are clearly discussed and presented in the context of the project, with reference to the framework to validate the alternatives. Evidence that key steps in project risk analysis and alternate strategies are discussed and presented in the context of the project, with some linkages back to the framework to validate the alternatives. Key steps in project risk analysis and alternate strategies are accurately presented. Minimal reference to framework in the discussion presented. One or more key steps in project risk analysis and alternate strategies are not presented. Produces a quality management plan which includes a statement about the team's philosophy and verification and validation activities. (15 Marks) All required project steps are correctly identified and appropriately contextualised for the selected project. All required project steps are correctly identified and are applied to the selected project with some contextualisation. All required project steps are correctly identified and are applied to the selected project. Most required project steps are correctly identified and applied to the selected project. Multiple project steps are missing or not applied to the selected project. Referencing of sources (APA 6th ed citation) to reinforce findings. (10 marks) All written evidence is professionally communicated using correct referencing. All written information is good with appropriate referencing All written information is generally well organised but more clarity of communication is required in terms of referencing. All written content is loosely connected, and there is ineffective use of referencing. No apparent logical order of written content, and there is a lack of referencing.