ENGM90006 Engineering Contracts and Procurement Assignment, Semester 2, 2016 Tender Preparation This year's assignment is to be undertaken as your own individual work. Assume you are the leader of a company's Tendering Team for one of the following projects: 1. Expression of Interest: Corporate ICT and Intelligent Transport Systems Infrastructure (ITS) Infrastructure Transformation Program, Issued by VicRoads, Information Technology Broadcasting and Telecommunications 2. Tender for the Delivery of Spring Environmental Water for 2016-17, Issued by Mallee Catchment Management Authority - Environmental Services 3. Request for Tender: Large Air Tanker - Mixing and Loading services of Fire Retardant, Issued by Department of Environment, Land, Water and Planning - Fire suppression foam or similar compounds NB: a) It is not permissible to replace the above projects with one you may be working on in a corporate environment. b) Do not contact any of the actual project teams as part of this exercise. If this happens you will receive zero for the assignment. It is anticipated that you will select a project of relevance to your future career from the options of: a consultancy, supply of manufactured goods or a design and construct contract. Regardless of which project you select the task will be the same. The assignment will be undertaken from two (2) separate perspectives. The first is from the perspective of the Owner and the second from the Providers perspective. Perspective 1: The Owner I) Explain the benefits and risks associated in using the contracting form nominated. Include in your discussion factors such as the context, organizational experience, specifics of the project, risk profile of the project. You should also clearly outline the anticipated time dimensions for the project and the reasons behind the suggested timeframe. II) Detail and discuss the reasons behind the selection of specific contract terms, be it a based on one of the Australian Standard General Conditions of Contract, (e.g. AS 4300 design and construct) or a bespoke form of agreement. A completed Annexure Part A or tender response document may form an appendix to your assignment. Perspective 2: The Provider III) Prepare a briefing document for the Chief Executive Officer of your organisation detailing the current market conditions associated with bidding for the project and why you think it sensible to have chosen the specific project on which to bid. Your brief is to include details of the general market (as of today 2016), the economic climate, alignment of the project with your company strategy, your likely competitors, resourcing, cash flow and other risks associated with proceeding with a- 2 - tender for the project. The objective of the briefing note is to have the CEO make a decision as to whether your company should pursue the tender and develop a bid. IV) Based on the specifics of your chosen project identify five to ten critical risks and/or opportunities associated with the project. Sufficient detail is to be provided to justify the significance of identifying these risks as priorities. Matters for consideration would include (but not be limited to): the company's relationship with the Client, the company's experience and track record in this type of work, the clarity of the documentation provided and specific risks associated with the project. Importantly, the document prepared for parts III and IV of this assignment should be prepared in accordance with that expected of an internal company briefing note. Remember, data for this assignment should only be collected from public sources, e.g. current affairs material. V) Detail a strategy for your tender. What is going to make your tender a winner? Where is your commercial advantage? What commitments is your company prepared to offer to improve your chances of success? Consideration should also be given to: x Commercial aspects associated with producing a complying tender. x Your attitude to seeking later variations and claims. x Risk management and risk mitigation considerations. VI) Assume your company has decided to pursue this opportunity. Develop a Tender Preparation Plan for the preparation and submission of your company's tender. This plan is to cover the tender period; it is not a full program for the delivery of the project. Your plan should: x Outline the tasks to be completed as a part of preparing the tender and this information should be presented as a schedule (a bar chart would suffice). x Identify the specific resources required during the tender phase and prepare an organizational chart for these resources. x Indicate how the final tender price would be developed and then signed off by your company. A flow chart of the approval process may be useful. The assignment is due by 9am on Thursday the 6th October 2016 and it is to be submitted via Turnitin in LMS. The whole assignment will be worth 45% of your subject result. The cumulative length (adjusted, i.e. not including face sheet or appendices) of the submissions should be no more than 3000 words. NB: Material provide in the appendices is only supporting information and does not need to be considered in the marking process Late submissions will be penalized by 5% for each day late. Special conditions should be advised in accordance with university policy, else they will be time barred from consideration.