Assignment Front Sheet Qualification Unit number and title Pearson BTEC Level 5 HND Diploma in Business Unit 38: Business Events Management Student name Assessor name Date issued Completion date Submitted on Assignment title Event Planning Learning Outcome Learning outcome Assessment Criteria In this assessment you will have the opportunity to present evidence that shows you are able to: Task no. Evidence (Page no) LO1 Be able to plan an event or project 1.1 Carry out an identified event or project within an agreed timescale 1 1.2 Write appropriate documentation 1 1.3 Organize resources to carry out the event or project. 1 1.4 Perform regular reviews and evaluations including the methods and resources 1 LO2 Be able to effectively administer an event or project 2.1 Set up the project, choose the completion date and allocate responsibilities 2 2.2 Demonstrate leadership, effective time management and skills of prioritizing and delegating 2 2.3 Support and monitor the project 2 2.4 Take corrective action if necessary to keep the project on schedule 2 LO3 Be able to organize Teamwork when managing an event Or project 3.1 Choose the appropriately sized team with the knowledge and abilities required for the project 2 3.2 Demonstrate team building skills and how to diffuse anger 2 3.3 Show the importance of effective coordination and clear communication when liaising the team 2 3.4 Plan the action and resources needed to achieve the success of event or project 2 LO4 Be able to use a range of communication systems in managing the event or project 4.1 Create clear records of communication both internal and external and of team meetings 2 4.2 Demonstrate good use of information technology where applicable 2 4.3 Produce information regularly and on time 2 Learner declaration I certify that the work submitted for this assignment is my own and research sources are fully acknowledged. Student signature: Date: Grade Descriptor Indicative characteristics Contextualisation M1 Identify and apply strategies to find appropriate solutions • Effective judgements have been made. • An effective approach to study and research has been applied. To achieve M1, the students need to show whether they have judged the right planning strategy for planning the event further the student need to demonstrate whether they have reviewed reports of other events of same nature to carry out effective planning. (Task 1) M2 Select / design and apply appropriate methods / techniques • Appropriate learning methods/techniques have been applied. To achieve M2, you will have used suitable techniques to carry out the best planning strategy for the event. For this the students will present a report in which they will explain what new techniques and strategies they will use to get an edge on the other event planners. (Task 1) M3 Present and communicate appropriate findings • The appropriate structure an approach has been used. To achieve M, the students will present with their report written documents to show that they have followed the appropriate approach and structure for the documentation of an event. (Task 2) D1 Use critical reflection to evaluate own work and justify valid conclusions • Realistic improvements have been proposed against defined characteristics for success. To achieve D1 you will have drawn conclusions after taking out the event practically and in written report you will proposed strategies and ideas which can help the event planners to carry out successful event in future also you will suggest what mistakes they should avoid for the future event planning.(Tasks 1 & 2) D2 Take responsibility for managing and organising activities • Activities have been managed. To achieve D2 you will have demonstrated an effective approach to independent research and study and will have met the deadline to submit the tasks and achieve the unit assessment criteria. (Tasks 1 & 2) D3 Demonstrate convergent /lateral / creative thinking In addition to the PASS criteria mentioned above, this assignment gives you the opportunity to submit evidence in order to achieve the following MERIT and DISTINCTION grades Please note that for unit assignments assessors should use these or other exemplar indicative characteristics for the individual grade descriptors from Annexe C of the HN specification or any other relevant indicative characteristics for the particular assignment. The indicative characteristic should then be contextualised. Only one indicative characteristic per grade descriptor, M2, M2, M3, D1, D2, D3 is required. Assignment brief Unit number and title Unit 38: Business Events Management Qualification Pearson BTEC Level 5 HND Diploma in Business Start date Deadline/hand-in Assessor Assignment title Event Planning Purpose of this Assignment: Managing a business event is an activity that many people working in a support role will be involved in. It is a challenging activity which can include organising and co-ordinating resources and arrangements for a variety of events, from arranging meetings, product launches, exhibitions and promotions to organising a full-scale conference. . The tasks of an event organiser include forward planning to organise a suitable venue, arranging attendance and accommodation for delegates, organising equipment and refreshments, producing delegate packs and papers, liaising with others, keeping records and managing a budget. Excellent communication and interpersonal skills are therefore essential to undertake this range of activities effectively and efficiently Scenario: You have to plan and carry out of a special event. The activity level should entail total responsibility for the event and may be conducted under the auspices of an existing organization or independently. Students should prepare a brief proposal stating the type of event planned, purpose of the event, target audience, facilities/equipment needed, estimated costs and sources of income and time schedule for major tasks and activities. The students have to perform regular reviews including the methods and resources they to carry out a proper research by going through reports of events of similar nature which held in past to understand the proper methods and strategies also to avoid mistakes which can be the reason of event failure.For this purpose the students can review different news papers reports on event coverages and video reports of the events to get familiar with the over all sole purpose of the event. The scenario is comprise of two sections the first one is student's practical section in which you have to carry out rearch about their event by going through reports of previously held events and after that students will organise practical event to cover the learning outcome 1 which will enable stduents to organize an event of specific nature in the stated time period. In the second section students have to present a report of their event to show wether they have covered the necessary criteria for event management and the required strategies to carry out a project. Task 1 (L.O. 1: 1.1, 1.2, and M1, M2, D1) Be able to plan or project: 1. You have to carry out a practical event or project for identified purpose and time scale. 2. For your event you have to prepare proper documentation to show that you have covered the necessary legal requirements. 3. The tasks of an event organiser include forward planning to organise a suitable venue, arranging attendance and accommodation for delegates, organising equipment and refreshments, producing delegate packs and papers, liaising with others, keeping records and managing a budget. You have to organise all these resources for your event. 4. You have to perform regular reviews and evaluation including the methods and resources. • To achieve M1, the students need to show whether they have judged the right planning strategy for planning the event further the student need to demonstrate whether they have reviewed reports of other events of same nature to carry out effective planning. • To achieve D1 you will have drawn conclusions after taking out the event practically and in written report you will proposed strategies and ideas which can help the event planners to carry out successful event in future also you will suggest what mistakes they should avoid for the future event planning. (Q1 -4 covers assessment criteria 1.1,1.2,1.3,1.4) Task 2 (LO2,LO3,LO4: 2.1, 2.2, 2.3,2.4,3.1,3.2,3.3,3.4,4.1,4.2,4.3 and M2, M3, D2) Be able to organize teamwork when managing an event or project. Be able to effectively administer an event or project. Be able to use a range of communication systems in managing the event or project. 5. Set up the project date of completion and allocate responsibilities 6. Prepare a brief report in which you will demonstrate different skills regarding leadership and effective management to carry out the best event. 7. You will show how an event or a project can be monitor or supported while carrying out it. 8. What corrective actions can be taken in case of any mistake or to keep the project on schedule? 9. In your report you will show how you are going to select the best capable and skilled team for your event and project. 10. The report should include those strategies which can be use to take the best output from the team and keep the team unite and strengthened. 11. Briefly describe the plan and actions for the resources needed for the event or project. 12. Plan the action and resources needed to achieve the success of event or project You have to present in your report the best communication methods which can be used both internally and externally during the project. What sources of information technology you can use for the success of your event or project. How and what strategies you will follow to produce information regularly and on time. • To achieve M2, you will have used suitable techniques to carry out the best planning strategy for the event. For this the students will present a report in which they will explain what new techniques and strategies they will use to get an edge on the other event planners. • To achieve M3 the students will present with their report written documents to show that they have followed the appropriate approach and structure for the documentation of an event • To achieve D2 you will have demonstrated an effective approach to independent research and study and will have met the deadline to submit the tasks and achieve the unit assessment criteria. (Q5-11 covers assessment criteria 2.1,2.2,2.3,2.4,3.1,3.2,3.3,3.4,4.1,4.2,4.3) Evidence checklist Summary of evidence required by student Evidence presented Task 1 A practical event and it report which will show how the event is carried out. Task 2 A briefing report that will show strategies and planning required for an event. Achievement Summary Qualification Pearson BTEC Level 5 HND Diploma in Business Assessor name Unit Number and title Student name Criteria Reference To achieve the criteria the evidence must show that the student is able to: Achieved? (tick) LO 1 1.1 Carry out an identified event or project within an agreed timescale 1.2 Write appropriate documentation 1.3 Organize resources to carry out the event or project. 1.4 Perform regular reviews and evaluations including the methods and resources LO 2 2.1 Set up the project, choose the completion date and allocate responsibilities 2.2 Demonstrate leadership, effective time management and skills of prioritizing and delegating 2.3 Support and monitor the project 2.4 Take corrective action if necessary to keep the project on schedule L0LLO 3 3.1 Choose the appropriately sized team with the knowledge and abilities required for the project 3.2 Demonstrate team building skills and how to diffuse anger 3.3 Show the importance of effective coordination and clear communication when liaising the team 3.4 Plan the action and resources needed to achieve the success of event or project L0 4 4.1 Create clear records of communication both internal and external and of team meetings 4.2 Demonstrate good use of information technology where applicable 4.3 Produce information regularly and on time Higher Grade achievements (where applicable) Grade descriptor Achieved? (tick) Grade descriptor Achieved? (tick) M1: Identify and apply strategies to find appropriate solutions D1: Use critical reflection to evaluate own work and justify valid conclusions M2: Select/design and apply appropriate methods/techniques D2: Take responsibility for managing and organising activities M3: Present and communicate appropriate findings D3: Demonstrate convergent/lateral /creative thinking Assignment Feedback Formative Feedback: Assessor to Student Action Plan Summative feedback Assignment Front Sheet Qualification Unit number and title Pearson BTEC Level 5 HND Diploma in Business Unit 38: Business Events Management Student name Assessor name Date issued Completion date Submitted on Assignment title Event Planning Learning Outcome Learning outcome Assessment Criteria In this assessment you will have the opportunity to present evidence that shows you are able to: Task no. Evidence (Page no) LO1 Be able to plan an event or project 1.1 Carry out an identified event or project within an agreed timescale 1 1.2 Write appropriate documentation 1 1.3 Organize resources to carry out the event or project. 1 1.4 Perform regular reviews and evaluations including the methods and resources 1 LO2 Be able to effectively administer an event or project 2.1 Set up the project, choose the completion date and allocate responsibilities 2 2.2 Demonstrate leadership, effective time management and skills of prioritizing and delegating 2 2.3 Support and monitor the project 2 2.4 Take corrective action if necessary to keep the project on schedule 2 LO3 Be able to organize Teamwork when managing an event Or project 3.1 Choose the appropriately sized team with the knowledge and abilities required for the project 2 3.2 Demonstrate team building skills and how to diffuse anger 2 3.3 Show the importance of effective coordination and clear communication when liaising the team 2 3.4 Plan the action and resources needed to achieve the success of event or project 2 LO4 Be able to use a range of communication systems in managing the event or project 4.1 Create clear records of communication both internal and external and of team meetings 2 4.2 Demonstrate good use of information technology where applicable 2 4.3 Produce information regularly and on time 2 Learner declaration I certify that the work submitted for this assignment is my own and research sources are fully acknowledged. Student signature: Date: Grade Descriptor Indicative characteristics Contextualisation M1 Identify and apply strategies to find appropriate solutions • Effective judgements have been made. • An effective approach to study and research has been applied. To achieve M1, the students need to show whether they have judged the right planning strategy for planning the event further the student need to demonstrate whether they have reviewed reports of other events of same nature to carry out effective planning. (Task 1) M2 Select / design and apply appropriate methods / techniques • Appropriate learning methods/techniques have been applied. To achieve M2, you will have used suitable techniques to carry out the best planning strategy for the event. For this the students will present a report in which they will explain what new techniques and strategies they will use to get an edge on the other event planners. (Task 1) M3 Present and communicate appropriate findings • The appropriate structure an approach has been used. To achieve M, the students will present with their report written documents to show that they have followed the appropriate approach and structure for the documentation of an event. (Task 2) D1 Use critical reflection to evaluate own work and justify valid conclusions • Realistic improvements have been proposed against defined characteristics for success. To achieve D1 you will have drawn conclusions after taking out the event practically and in written report you will proposed strategies and ideas which can help the event planners to carry out successful event in future also you will suggest what mistakes they should avoid for the future event planning.(Tasks 1 & 2) D2 Take responsibility for managing and organising activities • Activities have been managed. To achieve D2 you will have demonstrated an effective approach to independent research and study and will have met the deadline to submit the tasks and achieve the unit assessment criteria. (Tasks 1 & 2) D3 Demonstrate convergent /lateral / creative thinking In addition to the PASS criteria mentioned above, this assignment gives you the opportunity to submit evidence in order to achieve the following MERIT and DISTINCTION grades Please note that for unit assignments assessors should use these or other exemplar indicative characteristics for the individual grade descriptors from Annexe C of the HN specification or any other relevant indicative characteristics for the particular assignment. The indicative characteristic should then be contextualised. Only one indicative characteristic per grade descriptor, M2, M2, M3, D1, D2, D3 is required. Assignment brief Unit number and title Unit 38: Business Events Management Qualification Pearson BTEC Level 5 HND Diploma in Business Start date Deadline/hand-in Assessor Assignment title Event Planning Purpose of this Assignment: Managing a business event is an activity that many people working in a support role will be involved in. It is a challenging activity which can include organising and co-ordinating resources and arrangements for a variety of events, from arranging meetings, product launches, exhibitions and promotions to organising a full-scale conference. . The tasks of an event organiser include forward planning to organise a suitable venue, arranging attendance and accommodation for delegates, organising equipment and refreshments, producing delegate packs and papers, liaising with others, keeping records and managing a budget. Excellent communication and interpersonal skills are therefore essential to undertake this range of activities effectively and efficiently Scenario: You have to plan and carry out of a special event. The activity level should entail total responsibility for the event and may be conducted under the auspices of an existing organization or independently. Students should prepare a brief proposal stating the type of event planned, purpose of the event, target audience, facilities/equipment needed, estimated costs and sources of income and time schedule for major tasks and activities. The students have to perform regular reviews including the methods and resources they to carry out a proper research by going through reports of events of similar nature which held in past to understand the proper methods and strategies also to avoid mistakes which can be the reason of event failure.For this purpose the students can review different news papers reports on event coverages and video reports of the events to get familiar with the over all sole purpose of the event. The scenario is comprise of two sections the first one is student's practical section in which you have to carry out rearch about their event by going through reports of previously held events and after that students will organise practical event to cover the learning outcome 1 which will enable stduents to organize an event of specific nature in the stated time period. In the second section students have to present a report of their event to show wether they have covered the necessary criteria for event management and the required strategies to carry out a project. Task 1 (L.O. 1: 1.1, 1.2, and M1, M2, D1) Be able to plan or project: 1. You have to carry out a practical event or project for identified purpose and time scale. 2. For your event you have to prepare proper documentation to show that you have covered the necessary legal requirements. 3. The tasks of an event organiser include forward planning to organise a suitable venue, arranging attendance and accommodation for delegates, organising equipment and refreshments, producing delegate packs and papers, liaising with others, keeping records and managing a budget. You have to organise all these resources for your event. 4. You have to perform regular reviews and evaluation including the methods and resources. • To achieve M1, the students need to show whether they have judged the right planning strategy for planning the event further the student need to demonstrate whether they have reviewed reports of other events of same nature to carry out effective planning. • To achieve D1 you will have drawn conclusions after taking out the event practically and in written report you will proposed strategies and ideas which can help the event planners to carry out successful event in future also you will suggest what mistakes they should avoid for the future event planning. (Q1 -4 covers assessment criteria 1.1,1.2,1.3,1.4) Task 2 (LO2,LO3,LO4: 2.1, 2.2, 2.3,2.4,3.1,3.2,3.3,3.4,4.1,4.2,4.3 and M2, M3, D2) Be able to organize teamwork when managing an event or project. Be able to effectively administer an event or project. Be able to use a range of communication systems in managing the event or project. 5. Set up the project date of completion and allocate responsibilities 6. Prepare a brief report in which you will demonstrate different skills regarding leadership and effective management to carry out the best event. 7. You will show how an event or a project can be monitor or supported while carrying out it. 8. What corrective actions can be taken in case of any mistake or to keep the project on schedule? 9. In your report you will show how you are going to select the best capable and skilled team for your event and project. 10. The report should include those strategies which can be use to take the best output from the team and keep the team unite and strengthened. 11. Briefly describe the plan and actions for the resources needed for the event or project. 12. Plan the action and resources needed to achieve the success of event or project You have to present in your report the best communication methods which can be used both internally and externally during the project. What sources of information technology you can use for the success of your event or project. How and what strategies you will follow to produce information regularly and on time. • To achieve M2, you will have used suitable techniques to carry out the best planning strategy for the event. For this the students will present a report in which they will explain what new techniques and strategies they will use to get an edge on the other event planners. • To achieve M3 the students will present with their report written documents to show that they have followed the appropriate approach and structure for the documentation of an event • To achieve D2 you will have demonstrated an effective approach to independent research and study and will have met the deadline to submit the tasks and achieve the unit assessment criteria. (Q5-11 covers assessment criteria 2.1,2.2,2.3,2.4,3.1,3.2,3.3,3.4,4.1,4.2,4.3) Evidence checklist Summary of evidence required by student Evidence presented Task 1 A practical event and it report which will show how the event is carried out. Task 2 A briefing report that will show strategies and planning required for an event. Achievement Summary Qualification Pearson BTEC Level 5 HND Diploma in Business Assessor name Unit Number and title Student name Criteria Reference To achieve the criteria the evidence must show that the student is able to: Achieved? (tick) LO 1 1.1 Carry out an identified event or project within an agreed timescale 1.2 Write appropriate documentation 1.3 Organize resources to carry out the event or project. 1.4 Perform regular reviews and evaluations including the methods and resources LO 2 2.1 Set up the project, choose the completion date and allocate responsibilities 2.2 Demonstrate leadership, effective time management and skills of prioritizing and delegating 2.3 Support and monitor the project 2.4 Take corrective action if necessary to keep the project on schedule L0LLO 3 3.1 Choose the appropriately sized team with the knowledge and abilities required for the project 3.2 Demonstrate team building skills and how to diffuse anger 3.3 Show the importance of effective coordination and clear communication when liaising the team 3.4 Plan the action and resources needed to achieve the success of event or project L0 4 4.1 Create clear records of communication both internal and external and of team meetings 4.2 Demonstrate good use of information technology where applicable 4.3 Produce information regularly and on time Higher Grade achievements (where applicable) Grade descriptor Achieved? (tick) Grade descriptor Achieved? (tick) M1: Identify and apply strategies to find appropriate solutions D1: Use critical reflection to evaluate own work and justify valid conclusions M2: Select/design and apply appropriate methods/techniques D2: Take responsibility for managing and organising activities M3: Present and communicate appropriate findings D3: Demonstrate convergent/lateral /creative thinking Assignment Feedback Formative Feedback: Assessor to Student Action Plan Summative feedback Feedback: Student to Assessor Assessor Signature Date Student Signature Date