Running head: APPLICATION OF PROJECT MANAGEMENT SKILLS Application of Project Management Skills Table 1. Project Charter Official project name description: Database System for the "ABC Driver Training" Location of the project: Columbus, Georgia, USA Project goal: Develop and implement a new database system for "ABC Driver Training" Business case: 1) Introduction/Background "ABC Driver Training" is a driving school for the workforce in the trucking industry. The school is offering courses to produce highly skilled commercial drivers. They are providing different driving lessons for tractor trailers, trucks, and bus drivers. They are offering both accredited and vocational training and have to always update their curricula to comply with the current regulations. They have two months courses with about 100 students every two months and employ 10 full time instructors with 10 part time instructors. All instructors have to be licensed for providing commercial driving training. The school also has 30 different types of vehicles for driving lessons and 3 class rooms for instructions. 2) Current situation and Problem/Opportunity Statement: The driving school is currently using Microsoft Excel 2013 to track students and their course registrations, create schedule, update course descriptions, certifications and grades for the students, track licensing for the instructors and produce reports. They employ two administrators to do the updates and tracking, one is for coordinating instructors and one for students. This way of administration is highly inefficient and will fail in a long run with steadily increasing number of personnel and students. Operations take long time, information is getting misplaced, duplicated, and accidently deleted. Some reports cannot be generated and data analyzed. 3) Opportunities and Recommendations: The only way to optimize current school's operations is to create a centralized database system that can be operated by one employee who needs minimum APPLICATION OF PROJECT MANAGEMENT SKILLS 2 training. For this purpose a project team will develop and implement database system using Microsoft Access 2013 that will store students, instructors, vehicles status, licenses, certifications, schedule, and classroom occupation information. It also will have course descriptions of all classes offered. Past, present, and future classes taken by students will be tracked to calculate a student's grade point average (GPA) and issue certifications. The student's DMV Driving tests attempts and results will be tracked and stored for analysis. The system will also track the instructors assigned to teach courses offered. Forms and reports templates also will be developed to be used for weekly, monthly and yearly reporting. Expected project outcome: Database system in Microsoft Access 2013 with all current information migrated. Application with forms and reports templates for data analysis and reporting. One trained database administrator to operate and support database system (instead of two employees currently). Basic timeline: The project should be completed within six months but there is a flexibility in schedule. During this time project team will perform requirements analysis and database design (1 month), database system, forms, and reports development (2 months) testing and database system delivery (2 months), reports development and database administrator training (1 month) Resources required for the project: Vendor "IT Company" to design and implement database system. Hardware and software upgrade to meet new operational requirements. Approximate budget: $40,000 Communications or reporting structure: "IT Company" will report to project manager. Project manager will report to the school director and director will deliver monthly progress report to the investors. APPLICATION OF PROJECT MANAGEMENT SKILLS 3 Main Source for this Project should be: Schwalbe, K. (2016). Information Technology Project Management (8th ed.). Boston, MA: Course Technology/Cengage Learning. The primary objective of the portfolio project is to help you familiarize yourself with project management skills relevant to the process groups of planning, execution, monitoring and control, and closing. Students will prepare a portfolio of documents representing their understanding of core components and competencies of IT project management, including a project charter, a project scope statement, a work breakdown structure, change management processes, communication management, quality management, and project closure plan. You should use project charter above and you can make any additional assumptions that are necessary to complete all project documents. The Portfolio Project requires that you create and submit a comprehensive project plan and to deliver on project outcomes that meet stakeholder expectations. As you complete your weekly readings, be sure to take notes and apply what you are learning to the development of your Project. In your final project, you will revise and compile each part of the final project that you have been working on. Submit your final Portfolio Project with the following components:  Project preparation  Project scope management plan and WBS  Communication management plan  Project risk and change management plans  Quality management plan  Project closure plan. In addition, also include the following elements:  An executive summary that offers a high-level description of the project you have developed.  A conclusion that includes a self-assessment as a project manager assigned to this IT project. Address key elements you identified in throughout the project, and identify additional areas that you think have benefitted you and contributed to the success of your project. Your well-written project should meet the following requirements:  Project length: ten to twelve pages, with an additional title or cover page and a reference page.  Any tables and figures must have appropriate captions.  Include at least three references in addition to the course textbook.