Assessment 1: Project goals, scope, and overview You are a project manager on a major project, and required to prepare the relevant documentation for the project goals, scope, and general overview. Read your project case study carefully. 1. Develop a set of relevant and achievable goals appropriate for the project described in the Case Study. Explain how your goals will be measured as the project progresses. (Approximately 200 words) 2. Write a brief scope statement for the Case Study project. Describe the processes and or methods you used to determine the scope of the project. You should identify all stakeholders and the relative weighting (importance) of each in determining the scope along with other relevant factors identified in readings and other resources. Key deliverables (What is the product or service the project is to deliver?) and acceptance criteria (How will we know we have produced the intended product or service?) should be included. (Approximately 600 words) 3. Finally, provide an overview of the Case Study project’s overall process, life cycle or methodology. This should describe the life cycle stages, methods and processes that will be used to monitor and control the project successfully through to completion and a discussion of how 'success' will be measured. (Approximately 400 words) For each of these 3 areas, discuss your chosen approach with evidence that supports the choice of this life cycle/methodology for this type of project. Use contemporary academic publications, properly cited in the body of your assessment and listed in a References list (using Academy of Management style). Make sure you read the Assessment 1 marking criteria carefully before you start your work. Submit your assessment as a Word document of no more than 1200 words. Tips on preparing your assessment: • Base your responses on academic sources, e.g. journal articles, books, chapters in books. The majority of these should be peer reviewed journal articles. • You may refer to other sources, such as internet sites, magazines, or newspapers, as long as you include a minimum of 3 peer-reviewed academic resources • Communication skills are important, so proofread your work carefully before you submit. The standard of your writing will affect your mark. Case Study details Organisation Background Your organisation is a large multinational oil company with multiple storage facilities located around Australia. They own and operate their tank farms in each state to supply the domestic market with automotive fuels. The Project Management Office (PMO) based in Melbourne determines which projects take priority, the scope, and goals for each project along with the terms and conditions for engaging contractors to complete the works. The Revenue Division of the company has developed a business case for substantial repair works to be completed to reduce environmental fines and optimise availability and throughput of all locations. Throughput equals profit! Your role: You are the Project Manager, employed to plan and manage a project to bring the Western Australian storage facility up to the required standard, while normal operations continue. You report to the clients Program Manager in the Project Management Office (PMO) in Melbourne Situation Currently 30% of the company's unleaded petrol (ULP) storage capacity in Western Australia (WA) is bordering on collapse due to the age and condition of the tanks and associated infrastructure. The condition of the largest tank in WA is particularly bad due to the tank being over 50 years old and of a complex and outdated design. The company is currently paying $20,000/month in environmental fines due to detected leakage of petroleum products into the surrounding soil. You are the third Project Manager to be appointed to this project due to performance and personal issues affecting prior appointments. The Health, Safety and Environment (HSE) Manager has worked with you before, but your relationship is tarnished from a disagreement with your in-house HSE Manager. The Terminal Manager has taken over responsibility for operations in the last 4 months after a promotion and is still working through the logistical challenges of the site. Operations must continue to provide revenue streams and continuity of supply to fuel outlets. Fuel deliveries for the tanks under repair have been rescheduled to coincide with the planned completion of works as per the schedule. Required works for the Western Australian site Tank 1 Capacity: 1 million litres unleaded petrol (ULP) 4 Steel Patches averaging 2m2 in size. 4 Steel anchors required on top of tank for working at heights Cleaning and repaint of outside of tank Tank 2 Capacity: 3 million litres unleaded petrol (ULP) 7 Steel Patches averaging 3m2 in size. 4 Steel anchors required on top of tank for working at heights Cleaning and repaint of outside of tank Tank 3 Capacity: 7 million litres unleaded petrol (ULP) 6 Steel Patches averaging 1.5m2 in size. 4 Steel anchors required on top of tank for working at heights Replacement of main supply valve. Size: 300mm Diameter, in Stainless Steel. Cleaning and repaint of outside of tank Site challenges The site is a tapered triangular shape. The longest side is bounded by the loading docks. Another side has a dead-end road leading to the container terminal. The final side is bounded by a small specialist oil distribution company. The site is on a rise with loading gantry site below the tanks. In order to work on the tanks you will need to use one large crane, one small crane and scaffolding. When a tanker docks to deliver fuel, all works stops due to highly flammable vapours venting from tanks as they fill. Time to fill each tank; Tank 1: 4 to 6 hours Tank 2: 8 to 10 hours Tank 3: 18 to 20 hours Site plan view showing restricted access and internal restrictions created by pipelines.