1 SBM 1??? Subject Name Project Title 2015 Supervisor: ??? Team :2 Contents 1 I n t r o d u c t i o n 3 1.1 Project Background ..................................................................................................... 3 1.2 Project Objectives AND JUSTIFICATION ................................................................ 3 1.3 Assumptions and Constraints ...................................................................................... 3 1.4 Major Deadlines and Budget ....................................................................................... 4 1.5 Project team members ................................................................................................. 4 1.6 Roles and Responsibilities ........................................................................................... 4 1.7 QULAITY PLAN ........................................................................................................ 5 1.8 Communications Plan .................................................................................................. 5 1.9 Declarations and Ethical Considerations ..................................................................... 6 T e a m C o o p e r a t i o n C h a r t e r 73 1 Introduction DISCUSS HERE GENERAL INFORMATION. THIS SECTION SHOULD SET THE STAGE FOR THE REST OF THIS REPORT WHICH IS EXACTLY THE ROLE OF “INTRODUCTION” IN PROFESSIONAL REPORTS /PAPERS. INTRODUCE THIS REPORT HERE WHAT’S COMING NEXT. 1.1 Project Background WRITE HERE GENERAL INFO ABOUT YOUR CASE PROGECT. 1.2 Project Objectives AND JUSTIFICATION EXPLAIN HERE THE CASE PROJECT’S OBJECTIVES. WHY IS IT IMPORTANT TO DO THIS PROJECT? 1.3 Assumptions and Constraints ASSUMPTIONS ARE FACTORS THAT ACT LIKE GUIDELINES FOR DECISION MAKING ABOUT PROJECT AND WE NEED TO CONSIDER THEM IN OUR DECISION. CONSTRAINTS LIMIT OUR CHOICES WHEN MAKING DECISIONS AND SHOULD BE SATISFIED BY OUR OPTIONS. BOTH SHOULD BE SPECIFICLY EXPLAINED FOR THE CASE PROJECT.4 1.4 Major Deadlines and Budget THESE ARE GIVEN BY THE CLIENT. HERE IN APIC, WE ARE YOUR CLIENT AND THE DATES ARE SET IN EACH SEMESTER FOR EACH SUBJECT. Assignment Start date Submission Duration Start up 27/07/15 03/08/15 1 week Activity 1 04/08/15 21/08/15 3 week Activity 2 22/08/15 18/09/15 4 weeks Activity 3 19/09/15 02/10/15 2 weeks 1.5 Project team members BRIEFLY INTRODUCE THE TEAM MEMBERS FOR THIS PROJECT. 1.6 Roles and Responsibilities THE PRIMARY ROLE OF EACH TEAM MEMBER IS ANALYST. HOWEVER, OTHER SUPPORTING ACTIVITIES LIKE PROOFREADING, QUALITY CONTROL, COORDINATION CAN BE PERFORMED BY DIFFERENT MEMBERS. YOU NEED TO TELL US WHO IS DOING WHAT IN THIS SUBJECT. HERE IS AN EXAMPLE WHICH HELPS. Roles and responsibilities allocation matrix Roles/ Assignments Coordinator Manager Quality Manager Research Manager Start Up Work Plan ?? ?? ?? Activity 1 Literature Review ?? ?? ?? Activity 2 Initiation Plan ?? ?? ??5 Activity 3 Detailed Plan Andrea Lenka Sarka 1.7 QULAITY PLAN QUALITY MANAGEMENT IS AN IMPORTANT ACTIVITY IN PROJECTS. THAT IS WHY YOU NEED TO THINK ABOUT IT FROM THE BEGINEEING. THE QUESTION IS HOW YOU ARE GOING TO CONTROL THE QUALITY OF YOUR SUBMISSIONS. WHO IS GOING TO DO WHAT IN THIS REGARD? HERE IS AN EXAMPLE FORM A STUDENT REPORT WHICH IS NOT PERFECT BUT GIVES YOU SOME IDEAS: The quality assurance of our team will consist of: - Collaborating and reviewing the requirements - communicating within the team - aligning individual skills in order to achieve successful progress of the project Also, we will do the following: - Identifying objectives distributing the workload - Allocating within our work group - Delivering the requirements for individual assignments in high quality and on time as well as creating a lesson learned document for future reference. 1.8 Communications Plan YOU NEED TO ANSWER THIS QUESTION: HOW IS INFORMATION HANDLED IN YOUR PROJECT? HERE IS A SAMPLE FROM A TEAM: Proficient Communication is a fundamental part for team. It assists to decrease likelihood of misunderstanding among the team members in the time when the project as well as communication plan has been developed.6 Communication Objective Where When Who Brainstorming and Task Allocation Face to face at class Skype First day after last assignment submitted All team members Project team meeting/ progress After class social meetings Email/ telephone Skype Once a week after class All team members External stakeholders assignment update Face to face Email Once per week All team members Milestone completion Dropbox Email As required All team members Assignment close OLS Email Once at the end of each assignment Coordinator with Convenor Above and beyond paying attention to the roles (mentioned later). The task will assign to each team member in opening meeting individually in each phase of assignment. 1.9 Declarations and Ethical Considerations Information collected for this project are mostly publicly available data; however, we are planning to contact the company to gather additional data and such data will be treated as sensitive and used only for academic purposes. Collected data will not be used for teams’ profit. We are fully aware that we are accountable for good ethical practice in our own research. Effective engagement with ethics is largely a matter of common sense, courtesy, a grasp of the notion of protection of and care for others, following guidelines or regulations and applying experience.7 Team Cooperation Charter Team Code: Units of Study: Semester: List of Team members Student No. Student Name Date Signature We have affixed our signatures to this Charter in good faith to declare that we have collectively adopted the following ground rules as the guiding principles, and shall observe and be fully bound by these principles throughout our studies in this semester: 1. We shall exercise a positive attitude, cooperate fully, avoid blame and apply our best endeavours to maximise team's success. We shall promote close exchange of ideas and knowledge. 2. We shall respect each other and communicate with each other professionally regardless of our ethnicity, beliefs, cultural background, religion or other personal characteristics. 3. We shall apply professional integrity, honesty and consistency in performing our work; we shall not allow our personal relationship to influence our performance or interaction with one another professionally. 4. We acknowledge that responsibility for delivering the team's assignments resides with every one of us and we are professionally bound to cooperate fully with one another to complete the project work successfully as required by the College. It is our responsibility to learn and to apply our knowledge to deliver our tasks. 5. Everyone of us shall participate in all team deliberations and shall respond promptly to any call from other team members (except for illness and emergencies). We are responsible for finding out what we have missed. 6. Each of us undertakes to deliver our individual tasks 100% at the agreed times. We understand that if we fail to deliver or obey team rules the team may issue a warning to us with a request to expedite the delayed work; we understand that failure to respond may lead to our exclusion from the team. 7. One of us shall act as the coordinator for completion of each assignment (rotating role) while also performing our allocated tasks. We shall fully cooperate with our coordinator to complete each assignment in time. The coordinator shall take and distribute notes and8 record decisions and tasks. The coordinator shall receive and combine our individual work. 8. We shall review and critique each other's work and provide constructive feedback. Every one of us must make sure that our work meets the required standards as determined by the team. 9. We shall agree upon and adopt consistent templates and format for our project work. We shall adopt effective communication and document sharing arrangements. All of us shall apply the templates in preparing or reviewing individual contributions. 10. Everyone of us shall be tolerant of views of others. We shall calmly negotiate with one another to resolve any differences; we shall exercise patience and be ready to compromise in the interest of the team as a whole. Once a team decision is made to proceed in a certain manner we all shall honour and implement that decision. 11. We shall assess our team's collective performance regularly and take action to improve the same. We shall provide objective and supportive hints to one another. In addition, we shall perform peer rating and self and peer competency assessments promptly and properly after submission of each assignment.