SBM1103 Project and Program Information and communication Systems Assessment Brief Team QA/Workplan and Case Organisation Maximum duration is 1 week. It is recommended that you form your Team and start Team Planning as soon as the workshop is completed. Typical tasks include (maximum duration 1 week, can start during the intensive workshop):  Develop your Team QA/Workplan including a detailed schedule of tasks under each activity, the corresponding milestones and deliverables, responsibility allocation for each task, points of coordination, quality management processes and close out points. It will be necessary to have one of the team members to act as Coordinator of the teamwork during each activity. The Team QA/Workplan should be no more than 8-10 pages and written in a summarised and succinct manner. Information should be conveyed in graphics or tabulated as far as possible. The plan should facilitate effective monitoring of the team's progress and coordination of the members' activities. It should be updated regularly when necessary. Submit your Team QA/Workplan to the Course Convenor or Tutor. Use the Assignment Submission tool and make sure you submit before the due date. Refer file naming conventions to ensure a consistent format.  Do not wait for endorsement of your plan by convenor. Proceed to Activity 1. You may improve your Team QA/Workplan after receiving comments from your course convenor; you can do this while working on Activity 1. Remember that Team QA/Workplan is a tool for effective teamwork and for team progress monitoring and corrective action to achieve the goals of the Project Phase and facilitate competency acquisition or enhancement.  Complete and submit the Confidential Peer Rating form (for teamwork and group benchmarking modes only)  Perform the SCA and PCA assessments on your peers. Team Deliverables: Team QA/Workplan Individuals need to ensure that the selected case project and the Team QA/Workplan contain sufficient challenges for them to deliver their target competencies, including the following:  Managerial and Technical competencies: e.g. how the conduct of the tasks individually and by the team can contribute to the acquisition, refinement or enhancement of the relevant competencies.  Socio-cultural competencies and team dynamics: e.g. will the plan contain opportunities to learn about personality and learning styles, communication and cultural awareness, norming processes, behaviour observations etc? If not, how does the student plan to acquire/enhance his/her socio-cultural and personal competencies? Individual Deliverables: Assurance via assessment of project scope and team/own activities that the Team QA/Workplan will indeed fulfil their competency acquisition needs (document and include evidence of this in your Final Report). Submissions: Each team to submit its Team QA/Workplan (no more than 8-10 pages including all graphics and references) within 1 week from the start of the Project Phase to the Course Convenor through the Submissions tool. Assignment 1: Literature Review, Best Practice Model (maximum duration, 2 weeks) Literature Review comprises the following typical tasks:  Conduct a team brainstorming session to scope, the size and extent of conceptual studies needed and agree on strategies to complete the same on time  Source, classify and analyse a sample of papers, guidelines, textbook chapters etc that address project/program information, communication and documentation management challenges and best practices. Divide the task of reviewing and analysing the literature among team members, as all team members are expected to have a sound knowledge of the underlying concepts and principles being applied by the team  Summarise the literature and put the results into a proper framework and approach that you and your team consider relevant to the scope of the assignment  Assemble the work done by individuals in your team and refine it further Review and edit it to ensure it reads well and both the contents and the format are of acceptable quality  Document your literature review results in a summarised and formatted style including use of diagrams and tables to portray the same as far as possible  Complete and submit the Confidential Peer Rating form  Perform the SCA and PCA on your peers Submission (Assignment 1): A team report addressing the literature on project/program information and communication systems with focus on the case organisation. The outcome of the literature review should be relevant to the assessment of the case project. It should show the exploration of alternative framework, processes, procedures and systems. Do not wait for a response from your Course Convenor; proceed to the next activity. Comments and feedback from your course convenor can be incorporated into your work in parallel to the conduct of Activity 2. Individual task: Perform Self Reflection. Please save the results of self-reflection as it has to be included in your Final Report for this unit of study. Assignment 2: Initiation Plan (Methodology for Researching Case Project Info. Comm. & Documentation Management System) (maximum duration, 2 weeks) Activity 2 aims at developing a methodology for investigating the current case project information and communications system. Conduct a team brainstorming session to decide on your strategy and scope for the conduct of this activity. Investigate and document the following (not exhaustive):  Review the case project background, history, delivery process etc. (Make sure you have a good understanding of the project size, complexity and risks)  Develop a methodology for researching the current case project information and communication system (framework, process, input data, resources, timing, sequence of tasks, etc)  Consider using Project Health Check as part of your methodology  Evaluate your methodology against the Assignment Brief to ensure it is a correct approach  Develop a schedule to complete the rest of the project phase (including Activities 3 and 4)  Compile Assignment 2, refine and submit  Complete and submit the Peer Rating (for teamwork and group benchmarking modes only)  Perform the SCA and PCA assessments on your peers Team Deliverables: An Initiation Plan for fieldwork. The Initiation Plan will guide the entire fieldwork. Submission (Assignment 2): Please submit your Initiation Plan (ideally no more than 30 pages including graphics and appendices if any). Do not wait for response but proceed to the next activity straight away. Comments and feedback from course convenor can be incorporated into your work in parallel to the conduct of Activity 3 or later. Individual task: Perform Self Reflection. Please save the results of self-reflection as it has to be included in your Final Report for this unit of study.Assignment 3: Current Case Project Information and Communication System (maximum duration, 2 weeks) The purpose of this activity is to apply the Initiation Plan (Methodology) to research the current status of the case project information and communication system. Teams may use the College's Project Health Check to get a clear understanding of the current situation and practice on the case project. The list of tasks includes:  Conduct a team brainstorming session to decide on your strategy and scope for the conduct of this activity  Investigate and document current (or actual) project information, communications and documentation system  Conduct Project Health Check to investigate the current status of the case project overall and specifically the status of project information and communications system  Interpret the results and draw up diagrams (e.g. schematic representation of the overall system, information flow charts for individual components, etc.) to highlight the way the system was set up and how it works  Convene a team meeting to finalise and consolidate your team's findings and summarise the same  Review and compile your Assignment 3 and submit  Perform Peer Rating  Perform the SCA and PCA assessments on your peers Team Deliverables: A structured draft report on the case project current information, communication and documentation management system. Submission (Assignment 3): Please consolidate the above into a succinct but well-structured report and submit it using the OLS submission facility. (Your report should be ideally no more than 20 to 30 pages, including graphics and appendices if any). Do not wait for response but proceed to the next activity straight away. Comments and feedback from course convenor can be incorporated into your work in parallel to the conduct of Activity 4. Individual task: Perform Self Reflection. Please save the results of self-reflection as it has to be included in your Final Report for this unit of study.