The Independent Institute of Education 2017 © The Independent Institute of Education (Pty) Ltd 2017 Page 1 of 6 MODULE NAME: MODULE CODE: OFFICE ADMINISTRATION OFAD5112 OFFICE ADMINISTRATION OFAD5112d OFFICE ADMINISTRATION OFAD5112p ASSESSMENT TYPE: ASSIGNMENT 1 (PAPER ONLY) TOTAL MARK ALLOCATION: 100 MARKS TOTAL HOURS: 10 HOURS By submitting this assignment you acknowledge that you have read and understood all the rules as per the terms in the registration contract, in particular the assignment and assessment rules in The IIE Assessment Strategy and Policy (IIE009), the intellectual integrity and plagiarism rules in the Intellectual Integrity Policy (IIE023), as well as any rules and regulations published in the student portal INSTRUCTIONS: 1. No material may be copied from original sources, even if referenced correctly, unless it is a direct quote indicated with quotation marks. No more than 10% of the assignment may consist of direct quotes. 2. Any assignment with a similarity index of more than 25% will be scrutinized for plagiarism. 3. Make a copy of your assignment before handing it in. 4. Assignments must be typed unless otherwise specified. 5. All work must be adequately and correctly referenced. 6. Begin each section on a new page. 7. Follow all instructions on the assignment cover sheet. 8. This is an individual assignment.The Independent Institute of Education 2017 © The Independent Institute of Education (Pty) Ltd 2017 Page 2 of 6 Referencing Rubric Providing evidence based on valid and referenced academic sources is a fundamental educational principle and the cornerstone of high quality academic work. Hence, The IIE considers it essential to develop the referencing skills of our students in our commitment to achieve high academic standards. Poor quality formatting in your referencing will result in a penalty of a maximum of five (5) marks according to the following guidelines. Please note, however, that evidence of plagiarism in the form of copied or uncited work (not referenced), absent reference lists, or exceptionally poor referencing, may result in action being taken in accordance with The IIE’s Intellectual Integrity Policy (0023). Required Subtract 1 Subtract 2 Subtract 3 Subtract 4 Subtract 5  Consistent intext referencing style  Quotation marks, page numbers, years, etc. applied correctly  Only one or two minor mistakes in style made  All sources are accurately reflected and included in a reference list  Consistent intext referencing style  Quotation marks, page numbers, years, etc. applied correctly  Fewer than five minor mistakes made  More than 90% of the sources are correctly reflected and included in a reference list  Consistent intext referencing style  Quotation marks, page numbers, years, etc. not always applied correctly  Not all paraphrased content referenced  At least 80% of the sources are correctly reflected and included in a reference list  Consistent in-text referencing style  Quotation marks used for direct quotes but page numbers missing  At least 70% of the sources are correctly reflected and included in a reference list  In-text referencing used but inconsistent  Paraphrased material cited but not referenced accurately or consistently in text  Quotation marks and/or page numbers for direct quotes missing  At least 60% of the sources are correctly reflected and included in reference list  Poor and inconsistent referencing style used  At least 50% of the sources are correctly reflected and included in reference list  Quotation marks and/or page numbers for direct quotes missing  May be referred for action in accordance with IIE 0023 Intellectual Integrity PolicyThe Independent Institute of Education 2017 © The Independent Institute of Education (Pty) Ltd 2017 Page 3 of 6 General Instructions and Information: In addition to following the correct referencing (including the bibliography) and in order to ensure that your assignment looks professional ensure that you include:  A cover page;  Table of content. The following table indicates the break-down of the mark allocation for this assignment. Question Number Allocated value Question 1 15 Question 2 15 Question 3 15 Question 4 15 Question 5 30 Overall look and feel Cover page Table of Content Correct referencing and bibliography 2 3 5 TOTAL 100The Independent Institute of Education 2017 © The Independent Institute of Education (Pty) Ltd 2017 Page 4 of 6 Question 1 (Marks:15) You visited your family over the weekend where your nieces learned that one of the modules you are studying relate to Office Administration. They ask you to describe what the role of the administrative function within an organisation entails. Use your prescribed textbook, consult the internet or any other sources as reference to describe the role of the administrative function to your nieces. Ensure that you reference correctly. Graphics may enhance your answer. Question 2 (Marks:15) Your nieces are so impressed with your knowledge about the role of the administrative function that they ask you to explain what the role of the administrative manager in an organisation is. Explain the roles of the administrative manager to your nieces by focussing on: Q.2.1 Planning; (5) Q.2.2 Organising; (5) Q.2.3 Leading. (5) Use your prescribed textbook as reference. For additional information also consult the internet or any other sources. Ensure that you reference correctly.The Independent Institute of Education 2017 © The Independent Institute of Education (Pty) Ltd 2017 Page 5 of 6 Question 3 (Marks:15) Your nieces are really curious. They further ask you to explain how information flows in an organisation, especially in an organisation where so many people are working. Explain to them, by using an illustration, how the information flows in an organisation. (Note, even though you can use the illustration in your textbook it may not be an exact replica. You need to create your own.) Use your prescribed textbook, the internet or any other sources as reference. Ensure you reference correctly. Question 4 (Marks:15) Further to the questions asked already, your nieces want to know what one needs to have in order to become an administrative manager. Describe the profile/ attributes of an administrative manager to your nieces. Question 5 (Marks:30) During your discussions about all you have learnt in the Office Administration module, you tell your nieces about different types of meetings. They are totally mesmerised. They ask you to explain why meetings are important and to show them how an agenda and minutes look like and why these documents are important. In your answer to your nieces: Q.5.1 Give five reasons why a meeting is important. (5) Q.5.2 Create an Agenda clearly indicating all the correct information required. (Note: this agenda can be imaginary or based on an actual meeting you were privy to.) (10)The Independent Institute of Education 2017 © The Independent Institute of Education (Pty) Ltd 2017 Page 6 of 6 Q.5.3 Create the minutes of the meeting, clearly indicating all the correct information with at least five action points. (Note: the Minutes of the Meeting can be imaginary or based on an actual meeting you were privy to.) Use an example in the prescribed work or consult the internet. Ensure you reference correctly. (15) [TOTAL MARKS: 100]