Assignment title: Information
Queensland University of Technology
Science and Engineering Faculty
EGB 210 Fundamentals of Mechanical Design
Warman Project Specification
Version 1.0, 6 March 2017
1. Introduction
You will use the 12-step Design Process (Karsnitz 2013) to solve the 2017 Warman Student
Design and Build Project. You may refer to the latest version of the Warman Competition
Rules 2017 in Blackboard for more details.
Steps in the design process
1. Define the problem
2. Brainstorming / problem solving techniques for devising potential solutions
3. Researching the problem and generating ideas
4. Identify criteria and specify constraints
5. Explore possibilities
6. Select a viable approach
7. Develop a design proposal
8. Make a model or prototype
9. Testing and evaluating
10. Refining
11. Creating/building/making
12. Documenting the design process and results
The demonstration of each team's device will take place in Week 12. The device will be
assessed based on a number of criteria provided in the CRA. The top ten devices from the
Week 12 demonstration will compete in the Week 13 semi-final to determine the QUT
representative for the National Warman Competition final.
Grading of the project consists of the following components:
1. Device presentation and performance of the device: 40%
2. Project report: 60%
Criteria for assessment of each of these two components are provided in the Appendices A
and B. An additional bonus 5% of your overall project mark is available if you
complete the Week 7 milestone (submission of the Step 7 "design proposal"). The total
mark obtained for the project corresponds to 40% of the final mark for the EGB210 unit.
Your individual mark may be reduced relative to the overall team mark if there is evidence
that you have not engaged in the team process adequately, as detailed in Section 7.
12. The competition track
Fig. 1: Warman 2017 competition track and nomenclature (dimension and
construction details in Warman Competition Rules 2017)
3. Problem statement
The objective is to design, build and prove a "proof of concept" collection and delivery
system in a laboratory environment that simulates conditions on the Gondwana mine site.
For the "proof of concept" competition, points will be scored when your autonomous
'system' collects a mixture of two golf balls, two squash balls and two racquetball balls and
when golf balls, representing valuable ore, are placed into one remote container and the
other balls, representing waste, are placed in a second container, as quickly as possible and
with the lightest 'system' possible.
4. Competition guidelines and rules
See Warman 2017 Competition Rules. Check key elements like weight limits, time limits
for setup and completion of the task, the formula, conditions for disqualification, materials
allowed (Note for example, Lego Mindstrom cannot be used but Arduino is ok).
5. Safety
Safety is an absolute priority. Remember, you must be inducted to access QUT
laboratories, wear suitable clothes and safety gear, and follow instructions of QUT
supervisors and staff at all times. If a lab supervisor or official decides that the device
presents an unacceptable hazard (e.g. uses unsafe forms of energy or materials), it will not
be allowed to operate. Check with the organisers if you are unsure.
2As part of your report you will need to provide a risk management plan for your device and
its operation to ensure that hazards are mitigated and do not present danger to group
members, officials or audience during testing or presentation. For example, compressed
springs present projectile hazard, as do compressed gases. Eye damage might result and
suitable precautions must be taken. Batteries and chemicals could present fire and
explosion hazards and cause burns or poisonous gas inhalation. Other mechanical devices
may present pinch points or sharp edges which could cause cutting or severing injuries. See
Appendix C for a template and example of a Risk Management Plan which will need to be
completed and submitted in your report appendix. A copy must also be provided to the
organisers for evaluation prior to being allowed to operate your device on the test track.
6. Timeline for Semester 1 2017
Week 1 Introduction
Week 2 Project Brief
Week 3 Groups finalised
Week 4 Regular, minuted team meetings begin and happen at least once per
semester-week up to and including Week 13 (10 meetings minimum in total).
Week 5 Individual problem solving task due (6-page PowerPoint summary of the first
six stages of design process).
Week 6 Warman track and balls available for student testing in Launchpad
Week 7 Group "Design Proposal" bonus milestone submitted to Blackboard (milestone
adds up to 5 percent to your overall project mark.)
Week 8 Development
Week 9 Development
Week 10 Development
Week 11 Development
Week 12 Device presentation in tutorial sessions (2 group members min. give a
presentation (eg. PowerPoint) on behalf of their group, 6 minutes max.
presentation time).
Device performance day (or days). Two group members only allowed to set-up
and run the device. Best run of two counted. Semi-finalists selected by panel of
judges nominated by the unit coordinator.
Week 13 Warman semi-final day. National Warman final representative group selected by
panel of judges nominated by the unit coordinator.
Project report submission (all groups).
7. Working in groups
This project assesses your ability to effectively work in a group. You may allocate yourself
to a group using Blackboard Groups within the timeframe announced on Blackboard
Announcements. The maximum group size is six (6) students. The number of groups is
limited, so full groups are necessary. Students who have not allocated themselves to a
group by the designated deadline will be randomly assigned to incomplete groups. Small
groups will be merged into larger ones where possible.
7.1 Group contribution correction factor
The method for ensuring adequate student participation in groups is as follows. There is a
3minimum of 10 formal minuted meetings necessary as part of your project documentation
(to be provided in your report appendix). The minutes will indicate attendance and
participation by each individual (see Appendix D for suggested template). Your group will
also be required to submit a group meeting attendance summary for all group members in
the report appendix (see template in Table 1). Attendance and participation at group
meetings is a vital sign of commitment to the group's objective. Subject to group approval,
electronic attendance via Skype, for example, would be acceptable where it might
otherwise be impossible for the student to attend. Every effort should be made to find a
time that is convenient for all members. Only under exceptional circumstances should the
group make any concession for lack of participation by an individual. Any concessions
shall be acknowledged in the individual's Group Contribution Statement (Section 7.2) in
the report appendix.
For each individual, the group mark will be scaled by a "contribution factor" obtained as
follows:
≥8 meetings attended 100%
7 meetings attended 80%
6 meetings attended 70%
5 meetings attended 60%
4 meetings attended 50%
0-3 meetings attended 0%
Table 1. Attendance and contribution submission template (example)
Group
Number Surname Name
Student
Number
Meetings
attended
Multiplication
Factor
(Calculated)
10 Surname 1 Name 1 ******** 10 1
10 Surname 2 Name 2 ******** 10 1
10 Surname 3 Name 3 ******** 10 1
10 Surname 4 Name 4 ******** 6 0.7
10 Surname 5 Name 5 ******** 8 1
10 Surname 6 Name 6 ******** 4 0.5
7.2 Team member group contribution statement
A Team Member Contribution Statement is required from each student in the report, detailing in
about 200 words the contribution made to the entire project.
8. Clarifications and queries
Together with your group members, read the Warman Rules 2017 thoroughly to try and
answer any query yourselves. If you remain not satisfied, you may direct the question to
your tutor in the first instance. If the tutor does not know the answer, or does not provide
one in a reasonably short timeframe, then you may contact the unit coordinator, Dr Dennis
De Pellegrin. If the unit coordinator feels that he cannot answer your query definitively, he
will confer with the national organiser for clarification. Answers to questions will normally
be posted on Blackboard Announcements (with discretion so as not to reveal significant
technical details of the enquirer's design) for the benefit of all competitors.
4Appendix A: EGB210 Warman Student Project – Project Demonstration Assessment Criteria (PART 1; 40%)
Grade 7 (≥85%) 6 (≥75%) 5 (≥65%) 4 (≥50%) 1-3 (<50%)
Criteria 100 85 84 75 74 65 64 50 49 0
A) Team presentation (in
Week 12 tutorial, min. two
team members presenting,
max 6 mins.)
Task completed at highest
standard, with:
o Evidence of detailed
knowledge and
understanding of the
design process, the
presented device and its
operation; highly original
problem solution
Task completed very well,
with:
o Evidence of significant
knowledge and
understanding of the
design process, the
presented device and its
operation; solution
shows some originality
Task completed to a good
standard, with:
o Evidence of sound
knowledge and
understanding of the
design process, the
presented device, with
one or two confused
concepts; mostly
conventional solution
Task completed satisfactorily,
with:
o Evidence of knowledge
and understanding of the
design process, the
presented device with
one or more mistaken
concepts; conventional
solution
Task not completed
satisfactorily, with:
o Little or no knowledge
and understanding of the
design process, the
presented device and its
function; copied solution
(i.e. commercially
obtained mechanisms)
B) Device quality of
appearance and
workmanship, materials,
manufacturing technique
o Outstanding device
quality with additional
features that demonstrate
innovation and
independent thinking
o Excellent quality of
design and manufacture
of parts
o Appropriate materials
and manufacturing
technologies resulting in
totally reliable function
o Excellent consideration
of costs relative to
performance
o Very good device
quality with all
specifications met
o Good quality of design
and manufacture
o Mostly appropriate use
of materials and
manufacturing
technologies, which
enhance part
functionality and
reliability
o Good consideration of
costs relative to
performance
o Good device quality with
most design
specifications met
o Good quality of design
and manufacture with
some defects that are
mainly cosmetic
o Some inappropriate use
of materials and
manufacturing
technologies leading to
increased probability of
part failure
o Good consideration of
cost with identification of
one or two minor
improvements possible
o Satisfactory device
quality with design
specifications only
partially met
o Some defects which are
not only cosmetic but
interfere with the
successful operation of
the device
o Flawed selection of
materials and
manufacturing technique
leading to poor
reliability and part
failure
o Flawed consideration of
costs with obvious
improvements possible
o Poor device quality or
incomplete with project
specifications mostly
unmet
o Severe defects which
severely restrict
operation
o Poor selection of
materials and
manufacturing methods
contributing to part and
device failure
o Poor consideration of
costs leading to both an
expensive and
non-functioning device
C) Formula performance (2
team members max. to
operate the device.)
o Performance formula
within the top 15% of
groups
o All rules followed
correctly (set-up time,
weight, completion time,
manual assistance to
complete task, etc)
o Performance formula
within the top 30% of
groups
o All rules followed
correctly (set-up time,
weight, completion time,
manual assistance to
complete task, etc)
o Performance formula
within the top 50% of
groups
o All rules followed
correctly (set-up time,
weight, completion time,
manual assistance to
complete task, etc)
o Performance formula
within the top 80%
o Good performance but
some rules broken
(set-up time, weight,
completion time, manual
assistance to complete
task, etc)
o Lowest 20% of
performances or little or
no score
o Non-viable device
o Disqualification or
substantial rule violation
o Unsafe device
A), B) and C) have equal weighting
Demonstration Mark (40% of Total Warman Project) _______________
Comments:_________________________________________________________________
5Appendix B: EGB210 Warman Project – Project Report Assessment Criteria (PART 2; 60%)
Grade 7 (≥85%) 6 (≥75%) 5 (≥65%) 4 (≥50%) 1-3 (<50%)
Criteria 100 85 84 75 74 65 64 50 49 0
A) Effective implementation
of design methodology;
Critical, creative and
analytical thinking; Effective
problem solving in the
design and build process;
Project management
capabilities demonstrated
Task completed at highest
standard, with:
o Evidence of detailed
problem analysis
o Excellent command of
problem solving methods
and tools demonstrated
o Thorough application of
engineering design
knowledge and
methodology
o Detailed calculations of
forces, stress and
kinematic relationships
o All specifications
satisfied effectively
o Very high standards of
performance evident in
evaluation and testing
o High standards of
organisation and project
management which are
very well documented
Task completed very well,
with:
o Evidence of significant
problem analysis
o Effective use of one or
more advanced problem
solving method/tools
o Sound application of
engineering design
knowledge and
methodology
o Sound calculations of
force, stress and
kinematic relationships
o A system that meets
specifications with a
minor error
o High standards of
performance evident in
evaluation and testing
o High standards of
project management
attempted and
documented
Task completed to a good
standard, with:
o Evidence of basic
problem analysis
o Use of at least one
problem solving
method/tool with minor
errors in interpretation
o Evidence of application
of engineering design
knowledge and
methodology
o Sound calculations of
force, stress and
kinematic relationships
with some minor errors
o A system that meets most
specifications with
multiple minor errors
o Good standards of
performance evident in
evaluation and testing
o Some evidence of
implementing effective
project management
Task completed satisfactorily,
with:
o Evidence of some
problem analysis
o Use of at least one
problem solving method
with major error/s in
implementation
o Incomplete evidence of
successful application of
design knowledge and
methodology
o Few or incomplete
calculations of force,
stress and kinematic
relationships
o A system that meets a
majority of
specifications with some
important ones missed.
o Basic performance
evident in evaluation and
testing
o Minor evidence of
effective project
management
Task not completed
satisfactorily, with:
o Dysfunctional problem
analysis
o Inadequate
understanding and
implementation of
problem solving tools
and methodology
o Little or no evidence of
suitable design process
being followed
o No calculations or few
with numerous errors
o The system fails to
satisfy numerous
specifications and does
not address the design
problem
o Functionality and
performance of device
not evident in report
o No evidence of project
management
B) Effective communication
in producing a project
report (written and
graphical); Documentation
complete including meeting
minutes, meeting attendance
summary, risk assessment,
group contribution
statement, references, etc.
o A comprehensive &
correctly referenced
literature review of
appropriate length
o Correct engineering
report format
o Complete and
comprehensive
description of details of
design, construction and
testing
o Excellent spelling and
grammar
o Comprehensive assembly
and detail drawings,
properly scaled and
labelled for manufacture.
o Overall presentation at or
near professional
standards
o A comprehensive &
referenced literature
review of appropriate
length
o Minor error in
engineering report
format
o Complete details of
design, construction and
testing
o Minor error or two in
spelling and grammar
o Good assembly and
detail drawings,
dimensioned and scaled
drawings
o Overall presentation at
very high standards
o A referenced literature
review of suitable length
o Some minor errors in
engineering report format
o Comprehensive
description of design,
construction and testing
o Generally adequate
spelling and grammar
o Neat sketches and
drawings that convey
information effectively
o Good presentation
conveying most
information adequately
presented but not near
professional standards
o Limited literature review
but with logical citations
o A major error in
engineering report
format
o Incomplete description
of design, construction
and testing
o A few major errors in
spelling and grammar
without compromising
understanding
o Incomplete drawings
that mostly convey
necessary information
o Acceptable presentation
with missing
information and
presentation well below
professional standards
o Limited/no literature
review or irrelevant
citations
o Major errors in
engineering report format
o Many important aspects
missing in description of
design, construction and
testing
o Widespread errors in
spelling and grammar
o Inadequate and
fragmented drawings,
missing key information
o Poor presentation,
missing information and
requiring major revision
to achieve professional
standards
A) and B) have equal weighting
Report Mark (60% of Total Warman Project) _______________
Comments:____________________________________________________
6Appendix B – cont.
Some factors to consider when compiling your project report
• Identify critical factors in the project – This means that you thoroughly understand the task specification and
the assessment criteria.
• Research and develop your knowledge of useful mechanisms – Research devices and mechanisms that may be
useful to solve the design problem, eg. cams, pendulums, levers, bearings, gears, pulleys, etc.
• Develop your knowledge of materials and strength calculations – Research materials that are light and strong,
cheap and readily available, use of adhesives, fasteners, lubrication etc. Use knowledge gained in your course
to make simple strength calculations so that the device is reliable and light.
• Apply creativity and design methodologies – Develop multiple solution candidates and critically evaluate them
in terms of the design objectives, such as device performance and ease of manufacture/simplicity, while
minimising cost. Use a decision matrix to justify your selection.
• Drawing and engineering design – Produce detailed engineering drawings (preferably both assembly and
detailed part drawings) using solid modelling software like Solidworks, consider the limitations of
manufacturing techniques and tolerances.
• Construction methodology – Decide on your budget (eg. ~$100 per group) and choose materials, parts and
construction techniques to fit within your budget. Identify and obtain parts early to ensure that deadlines are
met. Provide a cost summary of your final design and compare to your initial budget.
• Model and prototype evaluation – Construct a model out of low cost materials (cardboard, wood, clay) to
evaluate whether the design meets expectations (size, packaging, ease of setup). Refine your prototype until
you are satisfied with performance. Re-iterate previous design steps to address any unforeseen shortcomings
and improve performance.
• Final design – Construct the final device using available tools and manufacturing methods.
• Collate design information – Keep a diary, have group meetings and take notes to document group member
attendance, the design process, group decisions and candidate solutions. Try to justify your choices based on
factual data and engineering knowledge. Demonstrate good project management practices. Assign leadership
roles. Plan ahead with a Gantt chart, assign tasks and responsibilities, monitor progress. Prepare contingency
plans. Keep records that will help you in the compilation of a high quality report.
• Reflect on performance after the demonstration of your device – Compare your design to others', reflect on
what you learned after your demonstration and how you could have improved your execution of the design
process and improved device performance.
Project Report Guidelines
In this project you will work in a group of 6 students. A high-quality detailed report is required. The format of your
report shall include standard margins (2.54 cm), Arial (11pt) or Times New Roman (12pt) font, at 1.5-times line
spacing. The page limit for your report is set at 40 A4 pages. Thirty pages is the recommended minimum. Typically,
figures and tables shall not occupy more than a quarter of the page limit allowed. Table of Contents, Abstract,
References and Appendix are additional to the page limit and are unrestricted (although the abstract is never more than
a page). The report shall include an introduction, body and conclusion. The body shall address the topics itemised in the
marking criteria. Additional drawings, data and calculations summarised or referenced in the body should be included
in the appendix. The appendix information should not be essential to understanding the main body of your work, but
provides evidence to the marker that you did the work correctly. Not following the recommended format, layout and
page limit may result in a grade penalty depending on the level of transgression.
Submission Guidelines
A detailed, original, hardcopy report is required from each group. Each report will demonstrate that the work was
conducted independently from other groups. It is up to the group members to distribute the project tasks evenly amongst
themselves using sound project management principles. Each group member will receive the same group mark
provided that sufficient attendance at group meetings is demonstrated, detailed in Section 7. A Team Member
7Contribution Statement is required from each student detailing in about 200 words the contribution made to the entire
project. The name of each group member must be on the cover sheet of the project report, accompanied by each
student's signature.
Report submission deadline: The project is worth 40% of your EGB210 grade. The report is worth 60% of the project,
while the demonstration is worth 40%. The project report is due in Week 13 of Semester 1, Wednesday 31 May 2017 via
Blackboard/Assessment. Late submissions will receive zero marks. Therefore, allow plenty of time for editing,
correcting, collating, signing by group members, etc.
Criterion Reference Assessment
You are expected to submit a formal design report which states your background, objectives, research, solution and
conclusion. Headings include:
a. Title
b. Abstract
c. Table of contents/list figures and tables
d. Introduction
e. ……
f. ……
g. Conclusion
h. Appendices (including team member contribution statement)
i. References
The report assessment is broken into two parts broadly classified as: (A) Implementation; (B) Communication (see
Report CRA above).
(30 min. - 40 pages max.)
8Appendix C - Risk management plan
The purpose of a risk management plan is to make you think ahead of an activity's occurrence to identify all
hazards so that risk levels can be reduced as much as practically possible. You must consider all of the risks
associated with the manufacturing and testing of your device. The completed risk assessment must be
included in your report appendix. The editable Risk Management Plan file will be provided in the Warman
folder in Blackboard.
9101112Appendix D – Group meeting minutes example/template (courtesy of Ben Armstrong)
See Section 7 for details of group meetings and the importance of taking meeting minutes.
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