Select a suitable medium to conduct the informal meeting such as: • a face to face meeting • an electronic meeting such as Adobe Connect using chat or audio facilities • video or telephone conferencing. This can be an actual workplace, association, sporting, church or any other suitable organisations may be used for the purpose of this assessment. Meetings held in your own home or suitable venue can also be used for this assessment. If undertaking a meeting at home or suitable venue, you can select your own relevant meeting topics or use a meeting topic from the following list: • OHS issues in your community, for example playground equipment or park facilities • Organising a family function, for example a holiday, a wedding, anniversary or birthday celebration • Community issues that relate to your neighbourhood or street, for example traffic or a street party.1. Prepare for the informal meeting. In a Word document do the following: • Prepare an agenda for the meeting. (If necessary you may need to review the previous meeting minutes and consult with other meeting members). • Outline the meeting arrangements in accordance with organisational requirements. Include booking rooms, organising catering, equipment and any other arrangements. • Explain how you will dispatch the meeting agenda and any other meeting documents to meeting participants within designated organisational timelines. (Some organisations require the agenda to be dispatched 7 days before a meeting. (You may provide a screen shot of any emails sent to participants) 2. Conduct an informal meeting making sure you do the following: • Chair the meeting focusing on achieving the meeting’s objective • Follow the meeting agenda • Get one of the participants to take the Minutes and record the decisions made during the meeting • The meeting must be at least 20 Minutes long 3. Check and distribute meeting minutes and file meeting records. Complete the following: • Edit and type up the Minutes of the meeting that you will distribute to participants in a Word document. • In a separate document explain how you would distribute the Minutes of the meeting and the timeframe you would follow. • Also explain how you would file meeting records and other meeting documentation. 4. Complete the Informal Meeting Verification Form (see Appendix 1)