Assessment 3(2017 T1) Requirements Management Plan (RMP) ‘Information and templates Please read the following information. You will need to use the information to fill out the template for your specific project. Only submit the template – delete all other information. Scenario As the project manager you are not a member of the Project Board, but you do attend meetings to provide the members with status reports and to provide information on certain items on the agenda. The Board approved the Charter at the March meeting. At that meeting the Board asked you to complete the scope baseline and send it out of session. The secretary emailed you a week later and stated that the Board Members were happy with the progress on scope, however have not approved the baseline as there is some changes they want you to make. You emailed the secretary back and ask if he can send you specific details of the changes. NOTE: Please refer to the information and template for your specific project. . You must include a title page at the front of the template when submitting. Project specific RMP information and templates Quota Park Footpath Project 2 Museums Victoria E-Procurement System Project 5 Management Services - Mooloolaba Beach Holiday Park Project 8 Berrinba East State School OSHC Project 11 Quota Park Footpath Project This is the reply that you receive from the secretariat for the Quota Park Footpath Project Board: As the project manager for the Quota Park Footpath Project the following action has been raised by the Project Board out of session. 20170404_QPF_A01 Requirements Management Plan - Acknowledging Traditional Owners. The Project Executive has added that both the Department of Roads and Transport and the Mackay Regional Council want to include within the work of this project, a permanent feature to acknowledge the Traditional Owners of the Land of which the footpath will be build. The feature does not necessarily have to be on the footpath, however would need to be visible for those using the footpath. The Senior User noted that they cannot represent this user group. As further information is required to understand the requirements relating to this a requirements management plan specifically for this is to be developed for the next Board meeting. Given the time constraints the Project Board have agreed to the completion of a tailored Requirements Management Plan, which has significantly reduced information than what would normally be required in such a plan and concentrates specific information sort by the board members. The Template for this is attached. When completing the Requirements Management Plan. You are to include information as per the template. The Board has asked that you use in-text referencing and include a reference list as per Harvard Referencing style, so they can clarify the source of the information and seek further detail from the source if necessary. You are also to delete any explanatory text or question which has been provided as blue italicised text in the template. Please also delete the inappropriate option within the heading of section 1.3.   Requirements Management Plan Template Acknowledging Traditional Owners. Quota Park Footpath Project 1. Planning the requirement activities (Delete explanatory text and questions prior to submitting to the Project Board. To complete this section please provide answers to the questions below) 1.1 Traditional Owners of Australia Delete explanatory text and questions prior to submitting to the Project Board. QUESTION - Who is the Project Executive referring to as the Traditional Owners of Australia? 1.2 Additional Senior User/s Delete explanatory text and questions prior to submitting to the Project Board. You are told to identify a Senior User who can represent the Traditional Owners of the land in which the footpath is being built. QUESTION - Is there a difference between Traditional Owners of the land in which the footpath is being built and Traditional Owners of Australia? Explain your answer. 1.3 Wording of ‘Welcome to Country’ or ‘Acknowledgement of Country’ (Please delete the option that is not appropriate from the heading prior to submission and revert text colour of appropriate option to black). Delete explanatory text and questions prior to submitting to the Project Board. The Project Executive would like you to provide here the wording for them to use when opening meetings. They are not sure if it should be a Welcome to Country or an Acknowledgement of Country. The Project Executive is not of Aboriginal or Torres Strait Islander descent. QUESTION - Which of the two welcoming styles is appropriate for the Project Executive to use. Provide a script of the appropriate wording, and an explanation of your choice. 1.4 Requirements gathering for options analysis Delete explanatory text and questions prior to submitting to the Project Board. The Senior Supplier has noted that one of their lead designers has previously designed the information board for the Local Greek Community Club and could put together a similar design based on information she can research online. This desk top requirements gathering and design would save both time and money, as there would be no need contact anyone outside the current project team. QUESTION – Is this an appropriate method of requirements gathering?Explain your answer. 2. Requirement Priority Process - MoSCoWtechnique Delete explanatory text and questions prior to submitting to the Project Board. The Senior Supplier wants to be clear on what principles should be considered when prioritising any requirements that are gathered for this work. They have suggested using the MoSCoW Principle. QUESTION - Describe the MoSCoW technique References Name, Position, Organisation Signature Project Executive Senior Supplier Senior User Project Manager   Museums Victoria E-Procurement System Project This is the reply that you receive from the secretariat for the Museums Victoria E-Procurement System Project Board: As the project manager for the Museums Victoria E-Procurement System Project the following action has been raised by the Project Board out of session. 20170410_MVePS_A01 Requirements Management Plan – Access and Connectivity Indigenous Knowledge Partners. The Senior Usernoted that the procurement team within Museums Victoria would like to ensure the project is in no way unfairly disadvantaging businesses that may not have access to the required technology including but not limited to connectivity issues. Specifically they are concerned with the both existing and potential partnerships with businesses located in rural and remote Australia which are run by the Traditional Owners of the land in which these businesses are located. The Senior User noted that they cannot represent this user group. As further information is required to understand this issue, a Requirements Management Plan specifically is to be developed for the next Board meeting. Given the time constraints the Project Board have agreed to the completion of a tailored Requirements Management Plan, which has significantly reduced information than what would normally be required in such a plan and concentrates specific information sort by the board members. The Template for this is attached. When completing the Requirements Management Plan. You are to include information as per the template. The Board has asked that you use in-text referencing and include a reference list as per Harvard Referencing style, so they can clarify the source of the information and seek further detail from the source if necessary. You are also to delete any explanatory text or question which has been provided as blue italicised text in the template. Please also delete the inappropriate option within the heading of section 1.3.   Requirements Management Plan Template Access and Connectivity Indigenous Knowledge Partners. Museums Victoria E-Procurement System Project 1 Planning the requirement activities Additional requirements resulting from this process must be progressed through formal change management procedures. Once approved the following project documents are to be updated: List two project documents that might have to be updated (e.g. the scenario has provided information relating to a scope change that could potentially impact cost, timing, scope etc. Please note you will not have to make the change to documents for the assessments. 1.1 Traditional Owners. Delete explanatory text and questions prior to submitting to the Project Board. Who are the Traditional Owners of Australia? 1.2 Additional Senior User/s Delete explanatory text and questions prior to submitting to the Project Board. The current Senior User states that it may be inappropriate to only have one other Senior User representing the Traditional Owners of Australia. QUESTION - Explain why it may be inappropriate to have only one Senior User representing the Traditional Owners of Australia. 1.3 Wording of ‘Welcome to Country’ or ‘Acknowledgement of Country’ (Please delete the option that is not appropriate from the heading prior to submission and revert text colour of appropriate option to black). Delete explanatory text and questions prior to submitting to the Project Board. The Project Executive would like you to provide here the wording for them to use when opening meetings. They are not sure if it should be a Welcome to Country or an Acknowledgement of Country. The Project Executive is not of Aboriginal or Torres Strait Islander descent. QUESTION - Which of the two welcoming styles is appropriate for the Project Executive to use. Provide a script of the appropriate wording, and an explanation of your choice. 1.4 Requirements gathering for options analysis Delete explanatory text and questions prior to submitting to the Project Board. The Senior Supplier has noted that one of their lead designers has previously designed an E-procurement system for the Local Greek Community Club and could put together a similar design based on information she can research online. This desk top requirements gathering and design would save both time and money, as there would be no need contact anyone outside the current project team. QUESTION – Is this an appropriate method of requirements gathering? Explain your answer. 2. Requirement Priority Process MoSCoW Principle Delete explanatory text and questions prior to submitting to the Project Board. The Senior Supplier wants to be clear on what principles should be considered when prioritising any requirements that are gathered for this work. They have suggested using the MoSCoW Principle. QUESTION - Describe the MoSCoW technique References Name, Position, Organisation Signature Project Executive Senior Supplier Senior User Project Manager   Management Services - Mooloolaba Beach Holiday Park Project This is the reply that you receive from the secretariat for the Management Services - Mooloolaba Beach Holiday Park Project Board: As the project manager for the Management Services - Mooloolaba Beach Holiday Park Project the following action has been raised by the Project Board out of session. 20170408_MSMBH_A01 Requirements Management Plan - Acknowledging Traditional Owners. The Project Executive has added that the Sunshine Coast Council want to include within the work of this project, replacement of signage within the park. The new signage is to have both English and the language of the Traditional Owners of the land in which the Mooloolaba Beach Holiday Park is located. The intent of the signage is to acknowledge and show respect to the Traditional Owners of the Land. The Senior User noted that they cannot represent the Traditional Owners. As further information is required to understand the requirements relating to this request, a Requirements Management Plan specifically is to be developed for the next Board meeting. Given the time constraints the Project Board have agreed to the completion of a tailored Requirements Management Plan, which has significantly reduced information than what would normally be required in such a plan andconcentrates specific information sort by the board members. The Template for this is attached. When completing the Requirements Management Plan you are to include information as per the template. The Board has asked that you use in-text referencing and include a reference list as per Harvard Referencing style, so they can clarify the source of the information and seek further detail from the source if necessary. You are also to delete any explanatory text or question which has been provided as blue italicised text in the template. Please also delete the inappropriate option within the heading of section 1.3.   Requirements Management Plan Template Acknowledging Traditional Owners. Management Services - Mooloolaba Beach Holiday Park Project 1. Planning the requirement activities (Delete explanatory text and questions prior to submitting to the Project Board. To complete this section please provide answers to the questions below) 1.1. Traditional Owners of Australia Delete explanatory text and questions prior to submitting to the Project Board. QUESTION - Who is the Project Executive referring to as the Traditional Owners of Australia? 1.2 Additional Senior User/s Delete explanatory text and questions prior to submitting to the Project Board. You are told to identify a Senior User who can represent the Traditional Owners of the land in which the footpath is being built. QUESTION - Is there a difference between Traditional Owners of the land in which the Holiday Park is located and Traditional Owners of Australia? Explain your answer. 1.3 Wording of ‘Welcome to Country’ or ‘Acknowledgement of Country’ (Please delete the option that is not appropriate from the heading prior to submission and revert text colour of appropriate option to black). Delete explanatory text and questions prior to submitting to the Project Board. The Project Executive would like you to provide here the wording for them to use when opening meetings. They are not sure if it should be a Welcome to Country or an Acknowledgement of Country. The Project Executive is not of Aboriginal or Torres Strait Islander descent. QUESTION - Which of the two welcoming styles is appropriate for the Project Executive to use. Provide a script of the appropriate wording, and an explanation of your choice. 1.4 Requirements gathering for options analysis Delete explanatory text and questions prior to submitting to the Project Board. The Senior Supplier has noted that one of their lead designers has previously designed signage for the Local Greek Community Club and could put together a similar design based on information she can research online. This desk top requirements gathering and design would save both time and money, as there would be no need contact anyone outside the current project team. QUESTION – Is this an appropriate method of requirements gathering? Explain your answer. 2. Requirement Priority Process - MoSCoW technique Delete explanatory text and questions prior to submitting to the Project Board. The Senior Supplier wants to be clear on what principles should be considered when prioritising any requirements that are gathered for this work. They have suggested using the MoSCoW Principle. QUESTION - Describe the MoSCoW technique References Name, Position, Organisation Signature Project Executive Senior Supplier Senior User Project Manager   Berrinba East State School OSHC Project This is the reply that you receive from the secretariat for the Berrinba East State School OSHC Project Board: As the project manager for the Berrinba East State School OSHC Project the following action has been raised by the Project Board out of session. 20170409_BESSOSHC_A01 Requirements Management Plan – Cultural Awareness The Project Executive has added that the Department of Education want to include within the work of this project, Cultural Awareness training for all staff working with the service. The intent is to ensure that staff are aware, acknowledge and respect the Traditional Owners of the Land of which the Berrinba East State School OSHC service will be located. The Senior User noted that they cannot represent the Traditional Owners. As further information is required to understand the requirements relating to this request, a requirements management plan is to be developed for the next Board meeting. Given the time constraints the Project Board have agreed to the completion of a tailored Requirements Management Plan, which has significantly reduced information than what would normally be required in such a plan and concentrates specific information sort by the board members. The Template for this is attached. When completing the Requirements Management Plan you are to include information as per the template. The Board has asked that you use in-text referencing and include a reference list as per Harvard Referencing style, so they can clarify the source of the information and seek further detail from the source if necessary. You are also to delete any explanatory text or question which has been provided as blue italicised text in the template. Please also delete the inappropriate option within the heading of section 1.3.   Requirements Management Plan Template Cultural Awareness Berrinba East State School OSHC Project 1 Planning the requirement activities (Delete explanatory text and questions prior to submitting to the Project Board. To complete this section please provide answers to the questions below) 1.1 Traditional Owners of Australia Delete explanatory text and questions prior to submitting to the Project Board. QUESTION - Who is the Project Executive referring to as the Traditional Owners of Australia? 1.2 Additional Senior User/s Delete explanatory text and questions prior to submitting to the Project Board. You are told to identify a Senior User who can represent the Traditional Owners of the land in which the Berrinba East State School is located. QUESTION - Is there a difference between Traditional Owners of the land in which the School is located and Traditional Owners of Australia? Explain your answer. 1.3 Wording of ‘Welcome to Country’ or ‘Acknowledgement of Country’ (Please delete the option that is not appropriate from the heading prior to submission and revert text colour of appropriate option to black). Delete explanatory text and questions prior to submitting to the Project Board. The Project Executive would like you to provide here the wording for them to use when opening meetings. They are not sure if it should be a Welcome to Country or an Acknowledgement of Country. The Project Executive is not of Aboriginal or Torres Strait Islander descent. QUESTION - Which of the two welcoming styles is appropriate for the Project Executive to use. Provide a script of the appropriate wording, and an explanation of your choice. 1.4 Requirements gathering for options analysis Delete explanatory text and questions prior to submitting to the Project Board. The Senior Supplier has noted that one of their lead trainers has previously designed the Greek Cultural Training for the Local Greek Community Club and could put together a similar training package based on information she can research online. This desk top requirements gathering and design would save both time and money, as there would be no need contact anyone outside the current project team. QUESTION – Is this an appropriate method of requirements gathering? Explain your answer. 2. Requirement Priority Process - MoSCoW technique Delete explanatory text and questions prior to submitting to the Project Board. The Senior Supplier wants to be clear on what principles should be considered when prioritising any requirements that are gathered for this work. They have suggested using the MoSCoW Principle. QUESTION - Describe the MoSCoW technique References Name, Position, Organisation Signature Project Executive Senior Supplier Senior User Project Manager