Guidance for Module Tutors and Students with Additional Needs and Disabilities In-class, time-constrained tests/assessments (TCAs/TCTs) In-class time-constrained tests are organised by the module tutor and take place during timetabled lectures at a venue and time organised by the module tutor. It is the module tutor’s responsibility to book the room and arrange appropriate invigilation. These tests are not timetabled by the Examinations Office. TCAs/TCTs for students with additional needs and disabilities • All students with additional needs must have an appointment with ASSIST/Mental Health team at the beginning of their studies (or at the point of diagnosis) for appropriate arrangements and adjustments to be put in place for examinations and in-class tests. • At this appointment an Academic Inclusion Report (AIR) will be completed and a copy will be given to the student, the course team and the Examinations Office. The module tutor’s responsibilities for TCAs/TCTs are to: • support the main venue in-class test, book the room, provide the test papers and provide appropriate invigilation • provide the Examinations Office with the date, time, duration, format and online details for all TCAs/TCTs at the start of the academic year • provide the Examinations Office with an electronic copy of the test paper • check the student’s Academic Inclusion Report (AIR) for their test adjustment recommendations • provide all necessary arrangements for student’s requiring extra time and discounted breaks; this includes booking a suitable room, arranging for a member of the course team to invigilate the test, adding extra time to online tests, etc. Types of student adjustments Extra time and/or discounted breaks • Students must contact the module tutor if they require extra time and/or discounted breaks and provide a copy of their AIR if requested. It is the module tutor’s responsibility to make all necessary arrangements for extra time and discounted breaks (this includes booking a suitable room, arranging for a member of the course team to invigilate the test, adding extra time to an online test, etc). Use of a computer (for paper-based multiple choice tests) • For paper-based multiple choice tests, students do not usually need the use of a computer and must therefore contact the module tutor to provide any extra time and/or discounted breaks if applicable. • The exception to this is students with severe dexterity problems or those who are visually impaired. In these situations, the computer, examination room and invigilator will be organised by the Examinations Office. Use of a computer (for short answer / essay style tests), specialist software, an amanuensis (scribe), a reader or an individual room • For students requiring the use of a computer (for short answer / essay style tests), specialist software, an amanuensis (scribe), a reader or an individual room, it is the Examinations Office’s responsibility to make all necessary arrangements (examination room and invigilator). • The Examinations Office will notify the student by email of the test details. Online TCAs/TCTs Online TCAs/TCTs that take place in-class (on Campus) • It is the module tutor’s responsibility to make all necessary arrangements for students requiring extra time and/or discounted breaks. • It is the Examinations Office’s responsibility to make all necessary arrangements for students requiring an amanuensis (scribe), reader or an individual room. Online TCAs/TCTs that take place ‘anywhere’ within date / time parameters • It is the module tutor’s responsibility to make all necessary arrangements to the online test for students requiring extra time / discounted breaks. • If required by the student, the Examinations Office will make arrangements on Campus for students requiring an amanuensis (scribe) or reader. Formal Examinations It is the Examinations Office’s responsibility to make all necessary arrangements for students with additional needs for formal examinations. Help and advice If you require any further information or advice, please contact: Assessment, Ceremonies and Examinations (ACE) H23 Holdenby Building, Park Campus 01604 892476 / 892722 / 892768 [email protected]  Support for Students with Additional Needs Type of Assessment Formal Examination In-class Test (ALL) In-Class Test Paper-based MCQ In-Class Test Short answer/essay In-Class Test (ALL) In-Class Test Online In-Class Test Online Adjustment Needed All Adjustments Extra time / discounted breaks Use of a PC Use of a PC Reader/scribe / Individual Room Extra time / discounted breaks / Use of a PC Reader/scribe / Individual Room Who is responsible? ACE Module Tutor The use of a PC is NOT required for paper-based MCQs ACE ACE Module Tutor ACE Tutor’s Responsibilities Provide ACE with draft exam paper for formatting Provide an alternative room and invigilation. It is not acceptable for students with additional needs to take the test in the main room Provide an alternative room and invigilation if the student also requires extra time / discounted breaks Provide ACE with date, time, duration and format of the test and a copy of the test paper Provide ACE with date, time, duration and format of the test and a copy of the test paper Provide an alternative room and invigilation. It is not acceptable for students with additional needs to take the test in the main room Provide ACE with date, time, duration and format of the test and a copy of the test paper Student’s Responsibilities None Notify your tutor that you require adjustments None None None Notify your tutor that you require adjustments None ACE (Assessment, Ceremonies and Exams) Responsibilities Email students a personal timetable detailing the date, time and venue of the exam None None Email students a personal timetable detailing the date, time and venue of the test Email students a personal timetable detailing the date, time and venue of the test None Email students a personal timetable detailing the date, time and venue of the test ,