PROJECT GOVERNANCE REPORT NAME OF PROJECT ENTER YOUR NAME WITH STUDENT ID PAGE 1 PPMP20010 Project Governance Report 1 PROJECT INFORMATION Project Name: A brief name to describe the project Date: Date of current Project Governance Report Project Ownership: Area responsible for the project Prepared by: Name and project position Distribution List: List of those receiving the report The Project Governance Report is a vital communication tool that is used as the basis for ensuring that the project board and other major project stakeholders are provided with timely, relevant and reliable project information. As a consequence of this report a framework is provided where by issue can be reported and decisions made in a transparently accountable manner. Kerzner (2013) states (p. 21) that governance relates to decisions that define expectations, accountability, responsibility, the granting of power, or verification of performance. Governance relates to consistent management, cohesive policies, and processes and decisions-making rights for a given area of responsibility. Governance enables efficient and effective decision-making to take place. The PMBOK (2013) section 2.2.2 discusses project governance and advises that it is a framework that provides the project manager and team with structure, processes, decision-making models and tools for managing the project, while supporting and controlling the project for successful delivery. The report is based on the contents of Directing plus Managing Successful Projects with PRINCE2 (2009), A Guide to the Project Management Body of Knowledge (PMBOK Guide) 5th Edition (2013) and Kerzner Project Management: A Systems Approach to Planning, Scheduling and Controlling (2013). Please complete this report for your chosen project. Guidance boxes like this should be deleted when you have finished with the contents: position the cursor on the border, left click when a cross appears and press delete. PROJECT GOVERNANCE REPORT NAME OF PROJECT ENTER YOUR NAME WITH STUDENT ID PAGE 2 2 OVERALL PROJECT RESPONSIBILITY The responsibility for this project lies with… 3 ROLES, RESPONSIBILITIES AND PERFORMANCE CRITERIA Meeting the Governance Principles. Both Directing PRINCE2 page 129 and Managing PRINCE2 page 265 include as Appendix 2 a list of principles taken from the UK Association for Project Management’s governance of project management principles. The following sections have been adopted by using this table. The content of the sections have then been further supplemented with the items from section 2.2.2 page 34 of the PMBOK (2013). Although the scope of PRINCE2 does not address some of the categories nevertheless you should attempt to address them using your best judgement. Define each category as comprehensively as you think appropriate. If you think that a category is not appropriate to your project then explain why that is the case. You may also decide that the content of some of the categories has been misplaced. You may move them as long as you address all the content of PRINCE2 and the PMBOK. If you believe you have defined the contents of some of the categories in a previous report then reference that report with enough detail so that it can be easily located rather than repeating the words in this report. Delete this guidance box when you have finished with the contents. Overall Project Responsibility. PRINCE2 states that the board should have overall responsibility for governance of project management. The PMBOK requests information about project success and deliverable acceptance criteria. Delete this guidance box when you have finished with the contents. PROJECT GOVERNANCE REPORT NAME OF PROJECT ENTER YOUR NAME WITH STUDENT ID PAGE 3 The roles, responsibilities and performance criteria for this project consist of… 4 GOVERNANCE ARRANGEMENTS The governance arrangements for this project consist of… 5 RELATIONSHIP TO THE PORTFOLIO The Relationship to the Portfolio for this project is… Governance Arrangements. PRINCE2 states that disciplined governance supported by appropriate methods and controls, should be applied throughout the project lifecycle. The PMBOK request to know about the:  Process for review and approval for changes to budget, scope, quality, and schedule which are beyond the authority of the project management; Delete this guidance box when you have finished with the contents. Roles, Responsibilities and Performance Criteria. PRINCE2 states that the roles, responsibilities and performance criteria for the governance of project management should be clearly defined. The PMBOK requests that:  The relationship among the project team, organisational groups, and external stakeholders;  There is a project organisation chart identifies project roles; Delete this guidance box when you have finished with the contents. Relationship to Portfolio. PRINCE2 states that there should be a coherent and supportive relationship demonstrated between the overall business strategy and the project portfolio. The PMBOK requests the guidelines for aligning project governance and organisational strategy. Delete this guidance box when you have finished with the contents. PROJECT GOVERNANCE REPORT NAME OF PROJECT ENTER YOUR NAME WITH STUDENT ID PAGE 4 6 AUTHORISATION POINTS The authorisation points for this project are… 7 DELEGATION The delegation arrangements for this project are… 8 INFORMATION VALIDITY Authorisation Points. PRINCE2 states that all projects should have an approved plan containing authorization points at which the Business Case is reviewed and approved. Decisions made at authorization points should be recorded and communicated. The PMBOK requests knowledge as to the:  Process to identify, escalate, and resolve issues that arise during the project;  Project decision-making processes; Delete this guidance box when you have finished with the contents. Delegation. PRINCE2 states that members of delegated authorization bodies should have sufficient representation, competence, authority and resources to enable them to make appropriate decisions. Delete this guidance box when you have finished with the contents. Information Validity. PRINCE2 states that the project Business Case should be supported by relevant and realistic information that provides a reliable basis for making authorization decisions. The PMBOK requests information about the approach to the project life cycle. Delete this guidance box when you have finished with the contents. PROJECT GOVERNANCE REPORT NAME OF PROJECT ENTER YOUR NAME WITH STUDENT ID PAGE 5 The manner in which information validity for this project is assured is… 9 SCRUTINY The scrutiny arrangements for this project are… 10 STATUS REPORTING The status reporting arrangements for this project are… 11 IMPROVEMENT The improvement arrangements for this project are… Scrutiny. PRINCE2 states that the board, or its delegated agents, decide when independent scrutiny of projects and project management systems is required, and implement such scrutiny accordingly. Delete this guidance box when you have finished with the contents. Status Reporting. PRINCE2 states that there should be clearly defined criteria for reporting project status, and for the escalation of risks and issues to the levels required by the organization. The PMBOK requests to know the process for stage gate and phase reviews, as well as the processes and procedures for the communication of information. Delete this guidance box when you have finished with the contents. Improvement. PRINCE2 states that the organization should fosters a culture of improvement and of frank internal disclosure of project information. Delete this guidance box when you have finished with the contents. PROJECT GOVERNANCE REPORT NAME OF PROJECT ENTER YOUR NAME WITH STUDENT ID PAGE 6 12 STAKEHOLDER ENGAGEMENT The stakeholder engagement arrangements for this project are… Stakeholder Engagement. PRINCE2 states that project stakeholders should be engaged at a level that is commensurate with their importance to the organization, and in a manner that fosters trust. The PMBOK requests what are the processes to align internal stakeholders with project process requirements. Delete this guidance box when you have finished with the contents.