PPMP 20010: Executing and Closing Projects Tutorial Notes: Governance Assignment Dr. Ronny Veljanovski, Bsc, PhD, GradCerTEd, PMP Senior Lecturer – Project Management School of Engineering & Technology | Higher Education Division CQUniversity MelbourneWhat is a Project Governance Report • The Project Governance Report is a vital communication tool that is used as the basis for ensuring that the project board and other major project stakeholders are provided with timely, relevant and reliable project information. • As a consequence of this report a framework is provided where by issue can be reported and decisions made in a transparently accountable manner. 2The Report Includes • Overall Project Responsibilities • Roles, Responsibilities and Performance Criteria • Governance Arrangements • Relationship to the Portfolio • Authorisation Points • Delegation • Information Validity • Scrutiny • Status Reporting • Improvement • Stakeholder Engagement 3Overall Project Responsibilities • Usually lies with the board – Who are the members? – What are their roles? • What is the Project Success Criteria? – Refer to previous assignments • What is the Deliverable Acceptance Criteria? – Refer to previous assignments • Note: you can make reference to previous assignment sections if they provide the information around project success and deliverable acceptance 4Roles, Responsibilities and Performance Criteria • PRINCE2 states that the roles, responsibilities and performance criteria for governance of PM should be clearly defined. • Define them: – Roles – Responsibilities – Performance criteria • Note: you can make reference to previous assignment sections 5Governance Arrangements • PRINCE2 states that disciplined governance supported by appropriate methods and controls should be applied through the project lifecycle • PMBOK requests to know about the process for approval of changes to baselines and quality which are beyond the authority of the project manager • What does the Organisational and Project Governance Structure Look like? • Who are the people/roles in the structure? – Within the project boundaries – Out of project boundaries • Note: you can make reference to previous assignment sections if applicable 6Relationship to the Portfolio • PRINCE2 states that there should be a link/relationship between the overall organisation strategy and the project portfolio • PMBOK requests alignment between project governance and organisational strategy • Define the relationship to the Portfolio – What does it look like, describe it – Use a chartAuthorisation Points • All projects should have an approved plan containing authorisation points at which the business case is reviewed and approved • Define what the process is to identify, escalate and resolve issues that arise during a project • What are the decision making processes • Note: you can make reference to previous assignment sections if applicableDelegation • In PRINCE2, members of delegated authorisation bodies should have the following to enable them to make appropriate decisions: – Sufficient representation – Competence – Authority – Resource • List the various Roles with delegated authority and a description of their delegationInformation Validity • PRINCE2 states that the project Business Case should be supported by relevant and realistic information that provides a reliable basis for making authorisation decisions. – Describe how the project business case was developed? – What information was used? – What project methodology was used? • PMBOK requests information about the approach to the project life cycle. – What does the project life cycle look like for your project? – Provide a description on each phase in the life cycleScrutiny • Describe who is responsible for the project to ensure it is being undertaken correctly? • Describe who is responsible for executing project assurance? • Note: you can make reference to previous assignment sections if applicableStatus Reporting • Describe the reporting arrangements for your project • PRINCE2 states that there should be clearly defined criteria for reporting project status, and for the escalation of risks and issues to the levels required by the organisation. • The PMBOK requests to know the process for stage gate and phase reviews, as well as the processes and procedures for the communication of information. • Note: you can make reference to previous assignment sections if applicableImprovement • Describe how the organisation fosters a culture of improvement and transparent disclosure of project information • What are the improvement arrangements? • Note: you can make reference to previous assignment sections if applicableStakeholder Engagement • Describe the stakeholder engagement arrangements for your project • PRINCE2 states that project stakeholders should be engaged at a level that is commensurate with their importance to the organisation, and in a manner that fosters trust. • The PMBOK requests what are the processes to align internal stakeholders with project process requirements.