PROJECT RISK & OPPORTUNITY REGISTER Risk / Opportunity Identification Risk & Opportunity Analysis Post Treatment Risk & Opportunity Analysis Number Date Logged Raised By Status Type Description and Cause Proximity Theme Category Likelihood Consequence Level (pre treatment) Treatment Response Treatment Treatment Update Owner Residual Impact Likelihood (post treatment) Consequence (post treatment) Level (post treatment) "High Marks Threat " 1 12/04/2017 Ms Joanne Bloggs, Chief Information Officer (CIO), Optix Engineering Active Threat There is a risk that duplicate client cases will be moved to the new Client Relationship Management (CRM) system which could result in cases of clients being provided with misinformation post go live. This would be caused from duplicate client instances not identified and addressed in legacy Client Relationship Management system. January 2018 (as data migration from legacy system to new system is scheduled to start in January 2018) Information/ICT Business and Governance Processes 4.Likely 3.Moderate High Reduce Add a work package 'Client Instance Consolidation' to the scope of the project. This work package would be review client instances in legacy system, identify duplicate entries and merge instances to ensure only one per client prior to data migration. "1/05/2017 - (For the purposes of this assessment a date is fine) (In practice this is what you would expect to see) 1/05/2017 - Change of scope request - Additional Work Package 'Client Instance Consolidation' sent to Change Control Board for assessment and decision. " Mr Have Brown, Director, Customer Relationship Management It is believed that the Work Package 'Client Instance Consolidation' should be able to identify and merge 95% of duplicate entries. There will still be a small residual impact once the work package has been completed, whereby approximately 5% of current duplicate client instances may not be identified. 2.Unlikely 3.Moderate Medium "Fail Threat example" 2 Monday Project manager Active Threat The project may go over budget Soon People People 5.Almost Certain #N/A Avoid Use reserve funding or get more funding from client. Complete Project Manager No impact 1.Rare #N/A "High marks Threat example" 3 5/04/2017 Mr Raj Singh Active Threat There is a possibility of disruption to the OSHC service if the school is closed due to storms and/or floods. Storms and flooding occurring in the storm season of previous years has resulted in school closure. 01/11/2017 (As storm season is from November to February) Performance /Service Delivery Business and Governance Processes 4.Likely 4.Major High Reduce A scope change request is being submitted to add the development of a Disaster Management Procedure and training for all OSHC staff. 4/10/2017 Mr Jim Hawkes, Occupational Health and Safety Manager, ABC Inc. Although the likelihood of storms and floods can not be reduced, the impact should these occur can. With the development of a Disaster Management Procedure and training, staff will be aware of what to do to advise parents, ensure safety of persons, both children and staff, currently at the service, evacuation procedures etc. Therefore the risk likelihood remains the same 'Likely' however the consequence (impact) is reduced to moderate. It should be noted that the overall rating for this risk remains high. 4.Likely 3.Moderate High "Fail Threat example" 4 April Parent Active Threat Storm and floods Storm season Infrastructure/Asset Management Business and Governance Processes 2.Unlikely 2.Minor Low Avoid Train staff Jim Hawkes The risk will no longer be a problem #N/A "High marks Opportunity example" 8 10/05/2017 Mr Mark Perry, Founding Director, Mackay Regional Cycling Association Active Opportunity There is the opportunity to partner with the Mackay Regional Cycling Association to increase awareness of the Quota Park Footpath Project among cyclists. The Association is considering having their annual 50km Ride for Charity end in Quota Park. Mr Perry, has suggested an information booth be placed near the finish line with information packs about the Footpath Project. July 2017 (The event is scheduled for 16 July 2017) Stakeholder/Community Client and Community 3.Possible 3.Moderate Medium Exploit Marketing to liaise with Mackay Regional Cycling Association in relation to having a information booth at the event. A change request is to be provided to the project board requesting approval for the scope change to include the information booth. 5/15/2017 Ms Melanie Werr, Marketing Director, Construction Inc. By including an information booth at the Mackay Regional Council Cyclist Associations event awareness of the Quota Park footpath project will be increased among local cyclists. It will also provide an opportunity for other stakeholder groups, such as pedestrians, utilising the park to obtain information about the project. 4.Likely 3.Moderate High "Fail Opportunity example" 9 9/07/1905 Cyclist Active Opportunity Have a information booth in the park with the cyclists. 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