ITC 211 System Analysis: A case Study of Commonwealth Government ‘My Health Record’ project. Student Name: Student ID: Course Name: Course ID:   Introduction Cresswell and Sheikh, (2013) presumed that system analysis is an act or process in order to define the purpose or goals of the operations as well as procedures that is accomplishing the business most efficiently. In recent days, there are several advanced technologies are used by the health care organizations significantly. Therefore, management of there system is an important aspects for health care industry (Weaver et al. 2016). According to the provided case study of My Health Record, the mentioned application will be integrated using within the current clinical system for accessing information from one database. This system will design for maintaining patients information along with the monitoring process. This particular study firmly focuses on explaining the stakeholder roles through designing stakeholder mapping with 4 quadrants. Apart from that, this study also explains about the system through use case diagram and descriptions. 1. Stakeholder Map 1.1 Designing of Stakeholder Map Figure 1: Stakeholder Map (Source: Created by Author) 1.2 Description of Each stakeholder’s Interest on Project Stakeholder Name Role Interest Director of Public Health Internal -Operations He can able to see the all record in one screen for the entire operations Director of Nursing Internal –Operations He can monitor the activities of doctors in one sitting Director of Service Internal –Operations The entire operation can be view from any place Patient External -Operations They can take appointment according to the doctor’s schedule Acute Trust External –Operations Varying the degrees of the organizations Customer External –Operations Customer can able to negotiate Service User External –Operations Can control the strategic resources Local Authority External –Operations Can authorized the leaderships Environmental Health Analysts Internal-Executives Can command to control the budgets Research Scientists Internal-Executives Can refer to those stakeholders according to their needs and priority Communications Internal-Executives Can posses the patients with special knowledge Trustees Internal-Executives Can verify the degrees of the organizations Link Group External-Executives Can influence through the link of other groups Special Interest Group External-Executives Can assess the importance of Mt Healthcare for others Media External-Executives Attract public by showing the results of the work of My Healthcare Health Visitors External-Executives Political, Social and economic in status 3. Questionnaire 3.1 Identification of Stakeholder to send the questionnaire ⦁ Director of Public Health ⦁ Director of Service ⦁ Patients ⦁ Service User 3.2 Introduction Statement for explaining the purpose of the questionnaire This questionnaire is going to sent among the stakeholders to identify the needs of the automatic system and describes the functionalities of the upcoming system along with its benefits. 3.3 Open and Close ended questions ⦁ Do you want to store data of your patients and analyze it for future strategy? ⦁ Is the information system will be helpful to resolve the current problem at organization? ⦁ Is the information system important to provide more better service to the customers? ⦁ How would you like to access the data that stored into the system? ⦁ Do you like to access the system from everywhere and anytime? ⦁ Do you want to communicate with your important employees anytime? ⦁ Do you show the techniques of patient care to your customers? ⦁ Do you want to restrict the access of data? ⦁ Do you want to create a backup system to avoid future data lost? ⦁ Do you want to view the dashboard of the entire operation when the system start? 4. Use Case diagram and descriptions 4.1 Use Case Model for the Information System Figure 2: Use Case Diagram (Source: Created By Author) Name Login and Register ID 1 Associated Actors Doctor Patient Description The users have to register into the system after that with the email id and password can login to the system Organizational Advantages Better security in the system (Authorization) Frequency of use Regular Associative Use Case Contact and email verification Triggers The potential users want to access the system functionalities Precondition The user must have a valid email and contact number Post-condition The user is registered and logged into the system Exception The email id or number is not available for some reason Name Input health data ID 3 Associated Actors Doctor Description The doctor inputs the health data against an individual Organizational Advantages Better access of data Frequency of use Regular Associative Use Case Login Triggers The doctor is updating the database Precondition The doctor must have authorization of updating the patient’s database Post-condition The health data is saved Exception The system cannot track the data of the patient Name Access Health Data ID 5 Associated Actors Patient Doctor Description The patient or doctor or both wants to access the health data Organizational Advantages Access to different patient data even if the patient was having treatment in different clinic Frequency of use Regular Associative Use Case Restrict Data Access Triggers The authorized doctor and only one patient can access individual’s health data Precondition The patient or doctor must be authorised by the system Post-condition The access to data is granted Flow of Activities Actor System The patient or doctor requests specific data The system collects the id of the user The system checks that the id is authorised The system provide a list of similar data The user select the intended data from the list The system collects the data from the clinical system The user access the data The system stores the data temporarily in the cloud database Exception The system is having issues in connecting with the database Conclusion This study conducts the analysis report of a system that are going to be implemented at My Health record. The proposed system is an application where the administrative department can track or view the entire operation from any place and anywhere. The staffs are able to login into their system and check the schedule accordingly. Receptionist can track all the patient’s recode in one screen that will help them in providing prompt response to customers query. Moreover, the proposed application is an automated system where patient can register their name and schedule their check up with the specialized doctor.  Bibliography Ahmadi, H., Nilashi, M., & Ibrahim, O. (2015). Organizational decision to adopt hospital information system: An empirical investigation in the case of Malaysian public hospitals. International journal of medical informatics, 84(3), 166-188. Chaudoir, S. R., Dugan, A. G., & Barr, C. H. (2013). 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