Project Progress Report Table of Contents 1. Introduction ............................................................................................................................ 1 2. Project Background ................................................................................................................ 1 3. Detailed analysis of client’s requirements ............................................................................. 2 4. Stakeholder’s Analysis (roles and responsibilities) ............................................................... 3 5. Clear Definition of project Goals ........................................................................................... 5 6. Research and Literature Review ............................................................................................ 6 6.1 Applicable methodologies for project .............................................................................. 6 6.2 Applicable tools and techniques for the project ............................................................... 8 6.3 Applicable standards for the project .............................................................................. 10 7. Selection of appropriate methodology, tools and standards for the project with justification .................................................................................................................................................. 10 8. Approval signature ............................................................................................................... 11 9. Conclusion ........................................................................................................................... 11 References ................................................................................................................................ 13 1 1 LA CAFÉ ANDROID APPLICATION LA CAFÉ ANDROID APPLICATION 1. Introduction The paper reflects on “La Café Android Application” which is utilized for pre ordering breakfast as well as different types of beverages. La Café uses android application in order to create an application that will be installed in nearby automated payment system so that the customers can pay their bill before collecting their orders from the La Café counter. This technology is very much advantageous for the customer who requires to be served conveniently as well as quickly. The system is also helpful in capturing more number of customers which further assists in increasing the entire revenue of the organization. The paper elaborates the background of the project, user’s requirement, stakeholder’s analysis as well as project goals. The paper also reviews some literatures in order to illustrate appropriate methodology, tools and standards for the project. 2. Project Background The La Café develops the android application as it faces number of challenges in collecting the money from the customers. The customers also have to stand in queue in order to pay their bill. The service that is provided by the café is also not convenient as well as quick. The organizations also have to employ staffs in order to handle the payment system and the entire procedure of billing and payment is time consuming which dissatisfies the customers. In order to resolve this entire problem the organization “La Café” develops an android application that is helpful for hosting various types of beverages and breakfast. The application that is developed can be installed in any of the nearby Automated Payment System so that the customers can pay before they consume the food. The development of the application not only helps the customers but also the organization. The customers who want 2 2 LA CAFÉ ANDROID APPLICATION LA CAFÉ ANDROID APPLICATION convenient as well as quick service can use this application for booking their orders and can pay easily with the help of the application. On the other hand, the application is helpful in attracting more number of customers which assists in enhancing the entire revenue of the organization. Thus the development of android application within the La Café helps in resolving all the issues that the organization is generally facing due to manual operation within the organization. 3. Detailed analysis of client’s requirements The organization “La Café” develops an android application in order to meet all the requirements of the customers appropriately. The customer of the la Café wants convenient as well as quick service from the organization. With the help of the android application the customers can easily register to the service of the Café house by entering some of the specific details. After registering they can enter into their account whenever they want. This feature helps the customers to order different types of beverages as well as breakfast. The main menus have different choices that the customers’ needs such as type of coffee, quantity, size and more. All this process in completed with the help of the application which not only helps in making the process convenient but also helps in reducing the entire time needed which is considered as one of the important need of the customers. The customers want to select their menus in the presence of number of choices. The android application helps in providing the choices so that the customers can select beverages or breakfast as per their need. It is analyzed that the customers are not happy if they have to stand in queue for hours in order to pay the bill. Therefore the customers always wants easy as well as less time consuming method so that they don’t have to spend much time in paying the bill. The android application that is developed by the La Café can be installed within any 3 3 LA CAFÉ ANDROID APPLICATION LA CAFÉ ANDROID APPLICATION of the nearby automated payment system and with the help of that the customers can pay their bill easily in a less time before they consume the food. It is identified that the android application is helpful in targeting more number of customers especially in the morning which helps in reflecting that the system is helpful in meeting the needs as well as requirements of the customers appropriately. The system is developed in such a way that it can record the information of the customers which help the organization to provide choices on make those beverages that suit the lifestyle of the customers. The application also incorporates integration through which the customers can provide feedback as well as reviews which will be helpful in enabling various types of corrective measures as well as customer’s loyalty. 4. Stakeholder’s Analysis (roles and responsibilities) Role Responsibilities Project Sponsor The project sponsor is the person who is responsible of approving the project. The project sponsor helps in providing financial support to the project. They generally work with the management team of the project especially with the matters that include funding, clarification, monitoring and more (Hwang & Ng, 2013). The project is led by the project sponsor by creating proper selection as well as engagement procedure that is authorized formally and thus it helps in playing an important role in the development of project scope as well as charter. Project Manager Project manager is the person who is responsible of managing the entire project in context to time, budget, scope as well as 4 4 LA CAFÉ ANDROID APPLICATION LA CAFÉ ANDROID APPLICATION quality in order to deliver proper as well as appropriate deliverables that helps in satisfying the customers. The project manager also involves in project initiation, planning, design, monitoring as well as execution for implementing the entire project successfully within the estimated budget as well as time. The project manager also involves in analyzing various types of risks which are associated with the project in order to resolve as well as mitigate them appropriately (Snyder, 2014). They also obtain proper advice from the counsel as well as from appropriate technical specialist so that they can evaluate the conflicts as per the clauses of the contract. Contracting Legal officer Contracting legal officer is the person who has the authority to terminate or change an agreement on the restaurant behalf. This is the person who generally mediates in any of the agreement by involving with the third party as well as with the café restaurant. They generally involves in identifying as well as evaluating the organizations conflicts of interest very easily in the acquisition procedure. Contractors Contractors are the persons who belong to different institutions or organization and they are responsible of providing proper information as well as advice on the system development. The persons include researchers, software analyst, technicians and trainers (Olsen, 2015). The persons help in providing appropriate information or advice so that the 5 5 LA CAFÉ ANDROID APPLICATION LA CAFÉ ANDROID APPLICATION application can be successfully developed for meeting all the objectives as well as goals of the Café restaurant. Employees of café The employees of the café are the persons who are responsible of managing all the technical aspects of the system including analyzing needs as well as requirements of the system, its design, implementation and more (Snyder, 2014). The technical employees generally help in offering proper technical service as well as corporations to the organization so that all the technical aspects of the system can be maintained properly in order to provide proper operation of the system. IT technical employee IT technical employees are the people who are responsible of managing as well as maintaining the security of information technology that is utilized with the application in order to provide proper authorization as well as authentication to various data as well as information of the client (Schwalbe, 2015). The IT technical staffs generally work in consultation with the employees of the café in order to provide proper security as well as maintenance to the information system of the organization. 5. Clear Definition of project Goals The main goal of the project is to develop an android application that will be helpful in pre-ordering various types of beverages as well as breakfast. The suitable pre-ordering system that will be developed is installed in any one of the nearby automated payment system so that the customers can pay easily before they consume the food. The organization wants to 6 6 LA CAFÉ ANDROID APPLICATION LA CAFÉ ANDROID APPLICATION provide such pre-ordering service that it will be helpful in targeting large number of customers which will further helpful in raising the entire revenue of the organization. The system is developed so that the customers can pick their orders quickly as well as conveniently from the counter of the café. The system is designed appropriately so that it can record all the information of the customers while their register with their contact details. This helps in offering the types of beverages that matches with needs as well as lifestyle of the customers. The organization also aims at integrating a feedback system so that the customers can provide recommendation, reviews as well as feedback which will be helpful in enabling various types of corrective measures as well as customer’s loyalty. 6. Research and Literature Review 6.1 Applicable methodologies for project According to Kerzner (2013), project methodology is defined as the cycle that helps in defining, planning, launching, managing as well as closing various phases of the project. Each specific project phase helps in addressing a particular aspect for managing the project. It is analyzed that there are mainly five types of project methodologies that can be applicable in the project. The methodologies include Waterfall project management, agile project management, critical chain, PRiSM and PRINCE2. It is stated by Walker (2015), that waterfall methodology helps in managing various activities of project sequentially which includes initiation phase, planning phase, development phase, quality assurance phase and finally the project completion phase. The various requirements of the project are illustrated at the starting phase of the project with very much little alteration to the entire plan of the project until it is required necessarily. The 7 7 LA CAFÉ ANDROID APPLICATION LA CAFÉ ANDROID APPLICATION methodology is generally utilized for various types of large scale software development with the help of proper planning and appropriate predictable procedure as well as paramount. On the other hand, it is opined by Martinelli and Milosevic (2016) that agile methodology generally focuses on adaptability for changing situations, regular feedbacks and more. It is utilized whether the probability of situation changing is high either from the clients end or from the organization’s end. This methodology is generally needed when the customers or the management of the organization needs to be on the production procedure that results in various types of changing requirements as well as drastic shits in the assignments of the team. Agile methodology is generally utilized for the software projects whose main objective is to provide quick as well as effective services to the customers. The methodology helps in supporting various types of continuing evolution of different software development methods (Turner, 2016). The benefit that the project achieves by utilizing agile methodology include transparency, predictable delivery, predictable cost as well as schedule, allow change, help in focussing on business value and also assists in improving quality. According to Snyder (2014) waterfall as well as agile project methodology focuses more on timetables and schedules whereas the critical chain technique is outfitted more towards resolving challenges that are associated with project resources. Each project has a specific arrangement of centre components, called critical chain that build up a project base timetable. The critical chain strategy gives sufficient assets to this critical chain while committing enough assets to different undertakings to such an extent that they can run simultaneously, yet at the same time to reassign resources when required. This setup is perfect for asset overwhelming groups, or for the individuals who have flexibility in the skill set of the team members. 8 8 LA CAFÉ ANDROID APPLICATION LA CAFÉ ANDROID APPLICATION It is sated by Mir and Pinnington (2014), the approach of PRiSM is generally developed by GPM Global in order to develop a methodology that takes various types of environmental factors while developing an efficient as well as proper method that can be properly integrated with large projects. It is considered one of the unique methods that need accreditation from the project managers. This methodology is generally suitable for real state development project that may have adverse impact on the environment. On the other hand, it is argued by Burke (2013), PRINCE2 is one of the methodologies that is endorsed by the government and was released as well as supported by the government of UK in the year 1996. It is considered as one of the procedure oriented methodology that helps in dividing projects into number of stages each with different plans as well as procedures, PRINCE2 is considered as complicated method but the project managers are responsible to determine whether the projects can be scale properly with some of the specific requirements. 6.2 Applicable tools and techniques for the project There are number of project management tools that can be utilized in the project. The effective project management tools include Gantt chart, logic network, PERT chart, product breakdown structure as well as work breakdown structure. According to Martinelli and Milosevic (2016) Gantt chart is very much simple as well as expensive and it helps in reflecting the activities that will be performed for completing the entire project successfully. The Gantt chart also helps in illustrating the times as well as resources that are required for completing each task. It is analyzed that the Gantt chart helps in providing proper information about the activities that are necessary to conduct in order to develop the android application appropriately. 9 9 LA CAFÉ ANDROID APPLICATION LA CAFÉ ANDROID APPLICATION On the other hand, it is argued by Schwalbe (2015) that logic network generally helps in indicating various sequences of activities in a project over-time. It helps in reflecting the various project activities logically. It is also utilized for identifying various milestones as well as critical path of the project. It also helps in providing proper understanding about the dependencies of the project, its timescale as well as workflow. It is analyzed by Snyder (2014) that program evaluation and review technique is one of the models of project management that can be developed in the United States in the year 1958. It is one of the methods that are used for analyzing different types of tasks that is generally utilized for completing a given project, time needed for completing each task and identification of minimum time that is needed in order to complete the entire project. It is opined by Kerzner (2013) that Product Breakdown Structure (PBS) is defined as a comprehensive, various levelled tree structure of components that helps in making proper project deliverable which are organized properly in the entire project (Mir & Pinnington, 2014). A PBS can be helpful in explaining deliverables of the project and also assists to build a work breakdown structure. The PRINCE2 project management methodology recommends the utilization of item based arranging, some portion of which is building up a Product Breakdown Structure. On the other hand, it is opined by Olsen (2015) a Work Breakdown Structure is defined as a hierarchical decomposition of the various deliverables that are required for completing the entire project. It also helps inn breaking the various deliverables down into manageable work packages which can be scheduled as well as assigned properly to the project. Work breakdown structure is considered as one of the standard management tool that is mainly utilized for proper project planning. 10 10 LA CAFÉ ANDROID APPLICATION LA CAFÉ ANDROID APPLICATION 6.3 Applicable standards for the project The standards as well as procedures of the project are generally documented in the project standard manuals. According to Too and Weaver (2014), standards for project include standard terminology for the project, meetings, risk management as well change control procedures. On the other hand, it is argued by Kerzner (2013) standards for cost as well as schedule management include proper organization of the work, proper monitoring of the project, cost/schedule analysis as well as project accounting. It is analyzed that standards for data management consists of document identification, document structure, document preparation as well as project library (Walker, 2015). It us identified that standards for quality generally comprises of various types of reviews, audits, inspections, storing, packaging as well as shipping. 7. Selection of appropriate methodology, tools and standards for the project with justification The Project methodology that is considered appropriate for this project is agile methodology. This is because the agile methodology helps in providing quick as well as continuous delivery of products to its customers. It is suggested by the researchers that agile methodology helps in providing unique opportunities to the customers for involving in the project. The methodology is helpful in delivering frequently as well as conveniently for enhancing the business value of the organization (Kerzner, 2013). When the team members are very much focussed on delivery then an opportunity is present to refine as well as reprioritize the overall backlog in the system. It is also considered as one of the most successful tool for software development and it helps in providing benefits to both the customers as well as to the organization. 11 11 LA CAFÉ ANDROID APPLICATION LA CAFÉ ANDROID APPLICATION It is analyzed that for this project, the project management tool that can be used is Gantt chart. Gantt chart is very much simple as well as expensive and it helps in reflecting the activities that will be performed for completing the entire project successfully. The Gantt chart also helps in illustrating the times as well as resources that are required for completing each task (Burke, 2013). If the project manager is able to complete the entire project as per the estimated budget as well as time then the project is considered to be successful. It is analyzed that the Gantt chart helps in providing proper information about the activities that are necessary to conduct in order to develop the android application appropriately. 8. Approval signature Stakeholders Signature Project Sponsor Project Supervisor Project Manager Contracting legal Officer Software Programmer Software Tester 9. Conclusion It can be concluded from the entire project that the development of android application in the La café is very much advantageous for both the organization as well as for the customers. The customers can get quick as well as convenient facility of pre-ordering breakfast as well as beverages with the facility of appropriate payment while with the help of 12 12 LA CAFÉ ANDROID APPLICATION LA CAFÉ ANDROID APPLICATION the application the number of customers that attracted towards the organization increases which further helps in enhancing the entire revenue. It is analyzed that the tool that us found to be appropriate for the project is gnat chart as it helps in providing proper information about all the activities that are necessary for completing the project with proper revenue as well as time for each activity. It is identified that agile methodology is considered very much appropriate for the success of the project as it helps in providing quick as well as continuous delivery of products to its customers. There are number of risks which may be associated with the project. Therefore the project must be managed in such a way that it is successful in completing the entire project within the estimated budget as well as timely mitigating all the risks that are associated with the project appropriately. 13 13 LA CAFÉ ANDROID APPLICATION LA CAFÉ ANDROID APPLICATION References Burke, R. (2013). Project management: planning and control techniques. New Jersey, USA. Heagney, J. (2016). Fundamentals of project management. AMACOM Div American Mgmt Assn. Hwang, B. G., & Ng, W. J. (2013). Project management knowledge and skills for green construction: Overcoming challenges. International Journal of Project Management, 31(2), 272-284. Kerzner, H. (2013). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons. Kerzner, H. (2013). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons. Kerzner, H. (2013). 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