User DocumentationeStage User Documentation Page 2 of 25
About This Document
Purpose
The purpose of this document is to provide a manual that a user of the eStage system can
use to assist them in performing a required task that they may not be sure how to go about
it. The manual shows basic usage of the system and may be presented/used to educate
users on the functions available for them as well as give them an understanding of the
system in general.eStage User Documentation Page 3 of 25
Table of Contents
About This Document......................................................................................................... 2
Purpose............................................................................................................................ 2
1.0 Introduction......................................................................................................... 4
1.1. Overview............................................................................................................. 4
1.2. Acronyms Used................................................................................................... 4
3.0 Using eStage Application ................................................................................... 5
3.1 Login ................................................................................................................... 5
3.1.1 Page Menu .......................................................................................................... 8
3.2 Competitors....................................................................................................... 10
3.3 Disciplines......................................................................................................... 12
3.4 Sections............................................................................................................. 12
3.5 Logoff ............................................................................................................... 13
4.0 General Options ................................................................................................ 15
4.1 New ................................................................................................................... 15
4.2 Edit.................................................................................................................... 16
4.3 Print................................................................................................................... 17
4.4 Print................................................................................................................... 18
4.5 Help................................................................................................................... 19
5.0 Specific Role Options ....................................................................................... 21
5.1 Registration ....................................................................................................... 21
5.1.1 Registering a competitor ............................................................................... 21
5.1.2 Bulk Registration .......................................................................................... 22
5.2 Stage Manager .................................................................................................. 22
5.2.1 Moving a competitor between sections......................................................... 23
5.2.2 Withdrawing a competitor ............................................................................ 23
5.2.3 Changing the sequence of competitors ......................................................... 24
5.3 Adjudicator ....................................................................................................... 24
5.4 Chairperson ....................................................................................................... 25
5.4.1 Entering results ............................................................................................. 25eStage User Documentation Page 4 of 25
1.0 Introduction
1.1. Overview
This document explains the basic functionally of the eStage system that each role
has access to as well as the specialist functions particular roles have. This
instruction should be referred to first before contacting the administrator for
assistance in completing a particular task.
1.2. Acronyms Used
TERM DEFINITION
RSSS Royal South Street SocietyeStage User Documentation Page 5 of 25
3.0 Using eStage Application
3.1 Login
When you start the eStage application, using your internet web browser, the login
screen is displayed. Six different roles with different types of access can be
selected from the drop down box, similar to the one shown below.
Figure 2 shows the available roles in the eStage.
Clicking the ‘Sign In’ button will login to eStage with the selected role. In the case of
the role selected being ‘Administrator’,(see Figure 3 below),a password prompt will
appear. The administrator role is password protected because it has access to every
part of the system. Using the correct administrator password, the eStage system will
allow successful login and the use of the system. However, none of the rest of the
roles required a password to login.
Figure 1
Figure 2eStage User Documentation Page 6 of 25
Each role is configured by the administrator, to assist you in performing your role
for the day.
When you login into the eStage application the welcome screen opens (see figure
4). Each role will be directed to this page once login is complete, different roles
will have different links available, this section will give a general layout and links
that every role will have access to. The home page (below) is split up into 3
different sections as follows: Top Menu Bar, Right Menu Bar and the Main
content section. Each section will be explained below.
At the top left of the screen the user is presented with the following options (see
Figure 5)
Figure 3
Figure 4eStage User Documentation Page 7 of 25
Home Directs the user back to home page
Logoff Logs off the current user and directs them back to the login
screen
Competitors Directs user to the listing of competitors page
Disciplines Directs user to the listing of discipline page
Sections Directs user to the listing of sections page
At the top right of the screen the user is presented with the following options (see
figure 6)
Role This will display the current role of the user that is logged in (in this
example the stage manager is logged in). The role can be changed by
hovering the mouse over the current role and selecting a new role from
the menu that appears. Administrator role will not be accessible from
here as a password is required for login.
Location This will display the location in which the events are being held (in
this example the location is Her Majesties Theatre), this can be
changed by simply hovering the curser over the location and selecting
an alternate location
Event This will display the current event (in this example the event is RSSS
121st Eisteddfod) Past events can be selected by simply hovering the
mouse over the event and selecting a previous event from the drop
down list
Figure 5
Figure 6eStage User Documentation Page 8 of 25
3.1.1 Page Menu
The page menu, shown on the right of the screen, shows the current time,
and options that the user has for administration, and a list of “today’s”
sections, for the current location and event. (Figure 7)
Administration
Competitors Directs user to the listing of competitors page
Disciplines Directs user to the listing of discipline page
Sections Directs user to the listing of sections page
Today’s Sections
3.0 – Section 3 ... etc Today’s sections will display all the sections that are
being performed on that current day
Figure 7eStage User Documentation Page 9 of 25
The main content section (see figure 8) contains a list of sections for a particular
date. Information that is provided in the table includes the estimated time the
section is due to start, the section number and the section name.
You can view a section in more detail by clicking on it from within table, for
more information about the section details please refer to section 3.5 Sections
For an explanation of the top icons that appear in the main content section please
refer to section 4.0.
Figure 8
Figure 9eStage User Documentation Page 10 of 25
3.2 Competitors
Selecting the competitors link from either the top menu bar or from the link on the
right hand bar directs the user to the competitor’s page (see Figure 10). This page
contains a listing of all users sorted by surname.
To view a list of competitors with a surname starting with B for example Mr
Bean, click on letter B as below.
To view a competitor’s details, click on the competitor of your interest. The
competitor details such as location, age etc will be displayed as shown in figure
12. Section(s) in which the competitor is registered to is/are listed below the
competitor details.
Figure 10eStage User Documentation Page 11 of 25
Refer to section 3.5 for more information about sections.
Figure 11eStage User Documentation Page 12 of 25
3.3 Disciplines
The discipline link directs a user to a list of disciplines available for the current
event and location. Discipline details are accessed by clicking on a discipline of
one’s choice Figure 13 shows a list of available disciplines.
Upon clicking on a discipline, a list of sections associated with the discipline is
displayed with links to respective section details.
Refer to section 3.5 for more details on sections.
3.4 Sections
Figure 12
Figure 13eStage User Documentation Page 13 of 25
A list of sections is obtainable on clicking on either the section link in the right
hand bar or the top left menu. This displays all available section within a chosen
event. There will only be 25 sections displayed per page.
To view more details on a particular section you must select the section, details
such as the date, time age limit of that section will be displayed as shown below
as well as competitors that are competing in that section.
For more information about registration please refer to section 5.1.
3.5 Logoff
Figure 14
Figure 15eStage User Documentation Page 14 of 25
To log off from the eStage application click on the logoff button that appears at
the top left of the screen as shown below (Figure 17)
Figure 16eStage User Documentation Page 15 of 25
4.0 General Options
4.1 New
On in either the competitors, sections or disciplines page, a “New” new button
will be available to allow user to add a new competitor, section or disciplines.
Below is the button to be selected for this the task.
The application will load a form for the user to fill in, each form will have unique
data to be filled in, examples of the forms are shown below:
Figure 17 - New Competitor FormeStage User Documentation Page 16 of 25
Clicking the save button will create the new competitor, section or discipline.
But upon clicking the ‘cancel’ button, the application is then going to load the
home page instead.
4.2 Edit
The Edit option is available in all view pages; this includes competitor, section
and discipline view pages. The edit function allows the user to update or change
data relating to that particular type. Editing the competitor, section or discipline
can be performed by first selecting the edit button.
This will direct the user to edit mode and simply allows the user to update existing
details, examples are as below.
Figure 18 - New Discipline FormeStage User Documentation Page 17 of 25
By updating the appropriate fields and selecting the save button, the edit process
is expected to be completed. However of clicking ‘cancel’ button, the user will be
send back to the home.
4.3 Print
Each page will have a print function and can be accessed by selecting the print
icon
Figure 20 - Edit Discipline Form
Figure 19 - Edit Discipline FormeStage User Documentation Page 18 of 25
By updated the appropriate fields and selecting the save button completed the edit
function. If the cancel button is selected the user will be redirected back to the
home page.
4.4 Print
Where printing may be required, a print friendly option will be available to allow
for printouts to be formatted correctly. If a page has a print friendly option, you
will see the print icon, shown below:
Pressing the print button will open a new window, with a PDF document. This
can be discarded or printed as required.
Figure 21eStage User Documentation Page 19 of 25
Printer friendly format:
4.5 Help
The help button can be found on each page and will allow the user to get help on
the page they are currently viewing. To access help, just click on the help button
similar one shown below.
This will show help for that functions on that page as shown below:eStage User Documentation Page 20 of 25
Figure 22eStage User Documentation Page 21 of 25
5.0 Specific Role Options
5.1 Registration
5.1.1 Registering a competitor
To perform the competitor registration function you must be logged in as the
registration role. On the section view page a table similar to the one below will be
displayed.
To register a competitor, click on the register link. This will direct you to the
registration data page as shown below:
Figure 24
Figure 23eStage User Documentation Page 22 of 25
Enter the registration data for that particular competitor. Ensure that the registered
check box is selected, then click the save button to complete registration.
5.1.2 Bulk Registration
Login as registration role, and click on the competitor’s link. Select the name of
the competitor/school you want to bulk register. On the competitor view page
select the register day link, and then click the edit button to register.
To complete the bulk registration select all the sections “registered”check boxes
and click the save button to finalise the bulk registration.
5.2 Stage Manager
Figure 25eStage User Documentation Page 23 of 25
5.2.1 Moving a competitor between sections
To perform the move competitor between sections you must be logged on as a
Stage Manager role. Click on the move link to be directed to the move competitor
page.
Select the new section the competitor need to be moved to as shown below. Then
click the update button to complete moving the competitor.
5.2.2 Withdrawing a competitor
To perform the withdraw competitor function you must be logged on as a Stage
Manager role. Click on the withdraw link to remove a competitor from a section.
The competitor will have a line strike through meaning they are no longer
competing in that section.
Figure 26eStage User Documentation Page 24 of 25
5.2.3 Changing the sequence of competitors
At times a competitor may want to perform earlier or later. In order to change the
order of competitors performing click on either the up or down link accordingly.
Figure 22 and 23 above shows sequence change in action.
5.3 Adjudicator
The Adjudicator role is not permitted to see competitor names, but has the same
functionality as chairman.
Figure 29 - after changing sequences
Figure 28 - before changing sequence
Figure 27eStage User Documentation Page 25 of 25
5.4 Chairperson
5.4.1 Entering results
The chair person has access to enter and edit competitor’s results as well as
print the chairperson’s book.
A competitor’s results can be entered by clicking on the results icon below.
On the following screen click the edit button, this will direct the chairperson to the
results page where they can enter the results of competitors that have competed as
shown below. Once the data has been entered click the save button to complete
the result process.
The chairperson book can be generated after the results have been entered by
clicking the print button while on the results page.
Figure 30