Team Formation and Project Selection Agreement
We have come to an agreement that below mentioned names are the members of our team. The role/s specified for each member is assigned based on unanimously decision among the team members for the selected project.
Project Name: __RECRUIT__________________________________________
Client’s Name: _CHANDAN MISHRA_________________________________
Team Name: _____GROUP 4_________________________________________
Supervisor Name: __ANUPAM MAKHIJA_____________________________
Student Name Student ID Role Signature
WASEEM UDDIN SYED 30304483 PROJECT MANAGER WASEEM
SHOEB PASHA 30304407 SENIOR CONTRACTOR SHOEB
KUSUKUNTULA SATISH REDDY 30311909 SENIOR PROGRAMMER SATISH
MUHAMMAD HARIS KHAN 30318853 ASSIGNMENT BACKER HARIS
We are aware and agree the following:
• As a team, we are all responsible to produce all the required deliverables in the course descriptions for both the semesters.
• Each individual member with the specified role/s will take responsibility in completing the tasks related to their role and, as assigned by the project manager during the planning meeting.
• The project is selected upon careful consideration and unanimously among the team members and discussed with Supervisor.
WASEEM UDDIN SYED 13TH APRIL 2017
--------------------------------------------- ------------------------------------
Project Manager Signature Date
(Behalf of the team)
PROJECT CHARTER
Version <1.0>
<04/10/2010>
VERSION HISTORY
Version # Implemented
By Revision
Date Approved
By Approval
Date Reason
1.0
UP Template Version: 11/30/06
TABLE OF CONTENTS
INTRODUCTION 5
1.1 Purpose of Project Charter 5
2. PROJECT AND PRODUCT OVERVIEW 5
3. JUSTIFICATION 5
3.1 Business Need AND iMPACT 5
4. SCOPE 6
4.1Objectives 6
4.2 High-Level Requirements 6
4.3Major Deliverables 7
4.4Boundaries 7
5. DURATION 7
5.1Timeline 7
5.2 Executive Milestones 8
6.BUDGET ESTIMATE 8
6.1Funding Source 8
1.2 Estimate 9
7. HIGH-LEVEL ALTERNATIVES ANALYSIS 10
8. ASSUMPTIONS, CONSTRAINTS AND RISKS 10
8.1Assumptions 10
8.2 Constraints 10
8.3 Risks 10
9.PROJECT ORGANIZATION 11
9.1 Roles and Responsibilities 11
9.2Stakeholders (Internal and External) 11
10. PROJECT CHARTER APPROVAL 11
APPENDIX B: KEY TERMS 15
APPENDIX C: GOALS 16
Introduction
1.1 PURPOSE OF PROJECT CHARTER
The project is going to develop a new job portal specifically for engineers, which will provide efficient recruitment process for the aspiring engineers. Moreover, it is software for skill assessment and this software works properly on online platform. The company two minds technology is trying to develop this platform for effective skill assessment processes. Therefore, recruitment of the engineers will be facilitated through this service.
2. Project And Product Background
The project has been taken for developing this specific online software Recruit. The company is trying to incorporate some unique features, which could distinguish this job portal from other existing job sites. Moreover, they are trying to incorporate some A.I. (Artificial Intelligence) into it for providing better facilities to the employees. Technical hiring process needs to consider proper talent acquisition and its evaluation. Therefore, the company is trying to meet those parameters for the future prospect of this project. In the preliminary stage, they have segregated two different features of the project and they are process related to the smart selection and feedback of the candidate. This process will enhance the requirement service of the company and this will save more time for the employers. Along with that, hiring process will be improved through this approach. They are trying to distinguish this product from the other existing job portals and the unique features of this product will be helpful for the project. As per the proposed of objectives of this project, it could bring transparency in the recruitment process. The smart selection process will look after proper evaluation of the employees and the recruiter should provide proper feedback to each candidate about the rejection of job application. Approximately, this project work could be completed within 18 months (1 and a ½-year). According to the cost estimation or budget plan, this project could cost up to $1.2M.]
3. Justification
3.1 BUSINESS NEED AND IMPACT
[This project has a major importance for assisting the aspiring engineers. It will help them to perform appropriate job search and the employers could perform the recruitment process in a better manner. Especially, the talent acquisition could be performed in a better way and engineering graduates could get a special job portal according to their preferences. In this aspect, the company, two minds should perform proper market research to understand the necessity of the market and its present trend. Moreover, it will help to understand the justification of this particular job portal in this present business scenario. Along with that, a market research is beneficial for incorporating different business innovations in this project work. Therefore, data collection process should consider the effectiveness of this project work and data should be gathered from relevant sources. Both the primary and secondary research work is important to analyze the present market condition. As mentioned by Holm (2012), aspiring minds are searching for specific jobs related to their field of study. It is quite natural that, job seekers are inclining towards their related field of work. It could provide them flexibility in regular official activities. Moreover, an experienced employee is needed in a particular field of work and it is an essential factor in technical hiring process. As depicted by Griepentrog et al. (2012), hiring process must be transparent in nature for recruiting in a fair manner. It is the responsibility of employers to channelize the human resources through proper selection process. It includes proper talent acquisition and evaluation of a deserving candidate. Therefore, particular survey and interview processes could be conducted to understand the need of this particular project in present market structure. This data collection process should include a proper set of questionnaire for knowing the viewpoint of the candidates and their recruiters. Interview process is effective for analyzing the market condition through a set of open-ended questionnaire. This could establish the relevance of this particular project in this current market scenario. As mentioned by Kitchenham & Brereton (2013), a practical business project needs to consider the market demand for achieving the proposed objectives. Therefore, data collection and its analysis are important to execute this project for better future prospect.]
4. Scope
4.1 OBJECTIVES
This project work is going to provide an efficient job assistance platform for the engineers. It is trying to convert the hiring process of the technical persons through online platform and this is beneficial for the future prospect of both the candidates and employers. On the other hand, engineering firms could find eligible candidates though searching this particular job portal Recruit. The use of A.I. is going to facilitate the employers from different business perspectives. In addition, many engineering graduates are completing their respective courses in every year.
The objectives of the are as follows:
• [To provide better job opportunities to the engineering candidates]
• [To ensure better selection process for the interview candidates]
• [To introduce a better online portal for facilitating different engineering job aspirants]
• [To provide relevant results regarding the job search]
• [To conduct the recruitment process in a fair manner]
• [To maintain transparency in the recruitment process ]
• [To conduct the selection process in a smarter and cost effective way]
• [To analyze potentiality of the candidates in a better manner]
• [To provide self assessment opportunity through delivering proper feedback]
4.2 HIGH-LEVEL PROJECT REQUIREMENTS
S. No Prerequisite Description
1 The latest method will authorize recording of inquiries in the isolated database to facilitate access to necessary data
2 The method will make descriptions for the created data
3 The method will allow making changes in each aspect of the information recovered
4 The method will allow the users to follow the accurate locality where the job interview is conducted
5 The method will inform about the new job opportunities on accessing mobile internet on the mobile phone
Non-Functional Prerequisites Description
Execution All tasks will be executed quickly following the client appeal
Safety This method will utilize LDAP verification for admission where a user is asked to register by making an account and generating password and user ID for standard legal access.
Documents Internet-based user handbook and FAQ’s will be made to help users run the mobile application
4.3 MAJOR DELIVERABLES AND SCOPE
Deliverables Details
Creating Entity Relationship diagram By creating Entity relationship diagram, the management can simply correlate the learner data and extract data related to the management
User interface The GUI (Graphical User Interface) will show the list of options in the function
Software interface The writable interface allowing the users to request, share and recover data
Creating online method Online consultancy website will help brokers and learners to carry out their tasks online using connectivity of the database.
4.4 BOUNDARIES-HIGH LEVEL GOALS
This project is going to provide effective job assistance to the desirable candidates of engineering stream. Along with that, it is going to provide online interview sessions to the respective candidates.
This process tries to implement better talent acquisition methodologies in the recruitment domain. This project work Recruit has been considered for improving the job opportunities for engineering candidates. However, this project also has some limitations and the project manager of this company should consider it. This online portal is dependent on the actual job vacancies in the current market structure and they need to provide proper criteria according to the requirement of the employers. Therefore, they are just providing this platform to enhance the connectivity between employer and a job aspirant. Moreover, this job portal could not arrange extra vacancies for the job seekers.
They need to arrange it according to the given criteria and regulations of the respective companies. On the other hand, face-to-face interview provides much flexibility to the employer to analyze the psychology of the candidates through their different types of body languages. Therefore, soft skill of the candidate could not e valuated properly in this structure. Moreover, this entire recruitment process is dependent on Artificial Intelligence system, so auto-generated scorecards could create problem in the selection process. Some manual systems should be included in the selection process to avoid digital errors and problematic environment. Moreover, this project development plan is going to provide the recruitment facilities for a limited section of job seekers.
The system malfunction could produce a wrong scorecard, which will affect the career prospect of a candidate. Therefore, the digital platform should perform in proper manner in each selection process.
5. Duration
5.1 TIMELINE
This project is going to be completed within a defined period and this includes the scheduling of this project in proper manner. It has been estimated that this project will take approximately 18 months for its completion. This project schedule should be segregated in proper manner, where different types of activities will be completed under proper observation. Moreover, proper project scheduling is required to perform each activity in a sequential manner. The scheduling process is listed in the following format.
• Planning the project
• Analyzing the requirements properly and performing feasibility study
• Project designing
• Project development
• Testing and implementation
• Maintenance of the project
5.2 EXECUTIVE MILESTONES
[Project milestones help to achieve the proposed objectives of a project management plan. In this context, the project milestones are helpful to provide proper indication about specific achievements of a project. It is beneficial for determining the progress of this specific project after a certain time interval (Faliagka, Tsakalidis & Tzimas, 2012). Therefore, the collective achievement of the subtasks could determine the entire success of a specific main task. In this way, the monitoring process should be conducted to achieve the proposed goal of a project. The entire project management plan is dependent on the successful completion of each individual task. Therefore, it could contribute in the execution process of this project management plan. This process considers several perspectives of this project where important phases should be considered properly.]
The table below lists the high-level Executive Milestones of the project and their estimated completion timeframe.
Executive Milestones Estimated Completion Timeframe
[Completion of the Project plan ] [It could take 3 months period for accomplishing the project plan.]
[Project designing] [3 months time is required for creating the architectural format of this project.]
[Project development and creating prototype] [This is a lengthy process, which could take 5 to 6 months period for completion.]
[Verification and validation testing] [It should be completed within 3 months after the development of this project.]
6 Budget Estimate
6.1 FUNDING SOURCE
The funds can be sourced from external sourcing like financing from banks and project financing. The total cost of this project should not exceed total allocated budget for this project.
6.2 ESTIMATE
The details cost estimation is given below.
Budget elements Costs
Procuring network and database management $5M
Implementing systems for developing and accessing the project work $1M
Human resource for project execution $2M
Developing software $2M
Monitoring and testing process $2M
Total budget $1.2M
The budget plan considers each element associated with this project management process. This project is going to develop an online job portal for the aspiring candidates. For the purpose, it needs proper network and database management systems. It could provide better connectivity and system integrity in this project. In addition, the database could maintain the record of accomplishment of daily work activities related to this job portal. Therefore, proper budget should be allocated for the procurement of network and database. Different servers must be implemented in different locations for providing better accessibility. On the other hand, proper software and hardware procurement is necessary in this project development process. Appropriate systems are needed to develop and access this online service. The cost estimation process also includes the cost of those components. Moreover, appropriate software is required to develop this project work. Along with that, the developers should consider proper architectural framework to complete this project in proper manner. Human resource is an important factor in the budget preparation process. It considers the salary package and other costs related to the company. Project monitoring and testing processes should be conducted through proper software and network components. Therefore, this budget plan considers the cost related to every detail of this project.
7. High-Level Alternatives Analysis
In this present era, many job portals are there for providing effective service to the job seekers. This job portal is going to be introduced in the market and it could suffer high competition from the existing job portals. In this aspect, customer reliability plays a big role where, a job seeker prefers a particular job portal for getting more placement opportunities. Therefore, this online job portal could suffer several problems in the initial stage and they need to promote their unique feature to obtain the reliability of the end users. According to Frey & Osborne (2017), market popularity of a product is dependent on its improved service and unique features. This software product is trying to acquire a huge market section through its unique features. However, existing job portals like monster.com and indeed.com are providing better opportunities to the end users. Therefore, it is hard to divert the existing users towards this new job portal. Along with that, users should get extra benefits from this job portal and they should be aware about the usability of this online service. ]
1. [The job portal Recruit could suffer a huge market competition with the existing job portals. They could face different challenges to pull more users towards their online job services. Existing users of those job portals may not like the interface of this new online job portal.]
2. [Growing market competency and different business tie-ups with the corporate giants could create negative impact on this job portal. They need to maintain proper relationship with the recruiters on a daily basis and their job solutions should be appropriate according to the preference of a job seeker. The details should be enlisted in the official website and contact information of the recruiter should be present in the job portal. Moreover, the job portal should provide proper job assurance to the candidates and it should perform properly in any kind of operating system environment. The graphical user interface of the website should be flexible in nature. In this way, more customers could be attracted towards this online service. ]
8. Assumptions, Constraints And Risks
8.1 ASSUMPTIONS
• A challenging serving method is not prepared so this plan sets new benchmarks.
• It is supposed that state of the art knowledge would be used that will be well-suited to all modern standards and protocols.
• Widespread experiments would be conducted before it is made public.
• Conducive atmosphere will be given to the research team.
• All obligatory approvals and licenses would be acquired.
• The expansion process and result would follow existing and pertinent Australian government regulations.
8.2 CONSTRAINTS
Major limitations of this assignment include:
• This deadline for completion of the assignment is Oct 31, 2017
• The assignment range is restricted to the user purpose and has no compatibility problems with the working methods
• No extra costs are taken in the assignment budget
• Lack of the experienced IT professionals for developing first-rate application
• Understanding level of users taking part in the user approval experimentation of recently developed application
8.3 RISKS
Risks Risks Possibility Impact Mitigation
Poor financial support 60% Assignment targets should be achieved in time to obtain funding. Shareholders must be kept posted to check funding delays
Holdup in supplies 20% Keeping in regular touch with vendors.
Need of skilled labor 20% Outsourcing huge group having skilled workers may help avoid inferior quality deliverables
9. Project Organization
9.1 ROLES AND RESPONSIBILITIES
Name & Group Assignment Function Assignment Duties
Group Member 1 (MUHAMMAD HARIS KHAN) Assignment backer Person in charge of backing the assignment and giving support and direction to the team. With reference to this article, this person supports the appeal for financial support, endorses the assignment reach described in this article, and organizes the precedence of the assignment in relation to other assignments in his/her domain of responsibility.
Group Member 2 (SHOEB PASHA) Senior Contractor Person authorized to become involved, end, or alter a contractual accord for SRC Ltd. This person is legally responsible for the agreement.
Group Member 3 ( WASEEM UDDIN SYED) Assignment Manager Person who conducts the everyday administration of the assignment and has detailed responsibility for handling the assignment within the accepted limitations of quality, scope, time and outlay, to generate the specified deliverables, requisites, and user satisfaction.
Group Member 4 (KUSUKUNTULA SATISH REDDY) Senior Programmer Person who examines the whole software and hardware expansion for the recently built mobile application methods right from the acquisition till the last deliverable
9.2STAKEHOLDERS (INTERNAL AND EXTERNAL)
Function Type (In-house/External) Type of contact) No of Shares Interest Level
Assignment Sponsor In-house Phone, e-mail, and video conferencing 5 5
Assignment Manager In-house Phone, e-mail, and video conferencing 5 5
Senior Programmer In-house Phone, e-mail, and video conferencing 4 4
Senior Supplier External Phone, e-mail, and video conferencing 4 3
Junior supplier External Phone, e-mail, and video conferencing 3 3
Junior supplier External Phone, e-mail, and video conferencing 3 3
10. Project Charter approval
Signature: Date:
Print Name:
Title:
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Signature: Date:
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Reference List
Berman, E. M., Bowman, J. S., West, J. P., & Van Wart, M. R. (2012). Human resource management in public service: Paradoxes, processes, and problems. Newcastle:Sage.
Faliagka, E., Tsakalidis, A., & Tzimas, G. (2012). An integrated e-recruitment system for automated personality mining and applicant ranking. Internet research, 22(5), 551-568.
Faliagka, E., Tsakalidis, A., & Tzimas, G. (2012). An integrated e-recruitment system for automated personality mining and applicant ranking. Internet research, 22(5), 551-568.
Frey, C. B., & Osborne, M. A. (2017). The future of employment: how susceptible are jobs to computerisation?. Technological Forecasting and Social Change, 114, 254-280.
Griepentrog, B. K., Harold, C. M., Holtz, B. C., Klimoski, R. J., & Marsh, S. M. (2012). Integrating social identity and the theory of planned behavior: Predicting withdrawal from an organizational recruitment process. Personnel Psychology, 65(4), 723-753.
Holm, A. B. (2012). E-recruitment: towards an ubiquitous recruitment process and candidate relationship management. German Journal of Human Resource Management: Zeitschrift für Personalforschung, 26(3), 241-259.
Kitchenham, B., & Brereton, P. (2013). A systematic review of systematic review process research in software engineering. Information and software technology, 55(12), 2049-2075.
Osoian, C., & Zaharie, M. (2013). Job recruitment and selection practices in small and medium organisations. Studia Universitatis Babes Bolyai-Oeconomica, (2), 86-94.
Ramo, D. E., & Prochaska, J. J. (2012). Broad reach and targeted recruitment using Facebook for an online survey of young adult substance use. Journal of medical Internet research, 14(1), e28.
Richardson, I., Casey, V., McCaffery, F., Burton, J., & Beecham, S. (2012). A process framework for global software engineering teams. Information and Software Technology, 54(11), 1175-1191.
Santos, J., & Ferreira, A. (2013). Life-cycle cost analysis system for pavement management at project level. International Journal of Pavement Engineering, 14(1), 71-84.
Walker, H. J., Feild, H. S., Bernerth, J. B., & Becton, J. B. (2012). Diversity cues on recruitment websites: investigating the effects on job seekers' information processing. Journal of Applied Psychology, 97(1), 214.
APPENDIX A: REFERENCES
The following table summarizes the documents referenced in this document.
Document Name and Version Description Location
< Griepentrog, B. K., Harold, C. M., Holtz, B. C., Klimoski, R. J., & Marsh, S. M. (2012). Integrating social identity and the theory of planned behavior: Predicting withdrawal from an organizational recruitment process. Personnel Psychology, 65(4) > [Personnel Psychology] < https://www.researchgate.net/profile/Brian_Griepentrog/publication/236791052_Integrating_Social_Identity_and_the_Theory_of_Planned_Behavior_Predicting_Withdrawal_from_an_Organizational_Recruitment_Process/links/02e7e5193bb051bad2000000.pdf >
APPENDIX B: KEY TERMS
The following table provides definitions for terms relevant to this document.
Term Definition
[Database Management] [A database management system (DBMS) is a computer software application that interacts with the user, other applications, and the database itself to capture and analyze data. A general-purpose DBMS is designed to allow the definition, creation, querying, update, and administration of databases.]
[Network management] [Network management refers to the broad subject of managing computer networks. There exists a wide variety of software and hardware products that help network system administrators manage a network.]
[Network integrity] [Confidentiality, integrity and availability, also known as the CIA triad, is a model designed to guide policies for information security within an organization. The model is also sometimes referred to as the AIC triad (availability, integrity and confidentiality) to avoid confusion with the Central Intelligence Agency.]
APPENDIX C: GOALS
Goal 1: Implement proper digital connectivity among different section of people
Goal 2: Providing online solutions to the users of IT
Goal 3: Achieving customer reliability in the technological sector