As Project Management teams ask questions about the project and related information, it will be summarised and shared weekly. To those of you who have these asked the questions, thank you. Based on having this new information, what other information might be necessary to complete the Project Charter, and ultimately the Project Management plan? Remember, when you ask the Project Sponsor, email from the whole team (all members included) to your lecturer and practise formal writing style. Project sponsor Information about RFP 1 Project sponsor information about RFP 2 Client is Alumni Events Trust (fictitious) Client is Trayning Australia P/L (fictitious) Owner/manager is Mr B.A. Traynor Alumni refers to former students of the university SMEs refers to small to medium-sized business in Australia Purpose is to generate a working model to implement fund raising project for future students’ needs Purpose is to develop a plan of how to effectively deliver a training presentation on Leading and Managing Project Teams. This would be to add to a suite of training programs the company already has. The client is outsourcing this contract to find the best method of continuing to grow the fund without exhausting alumni resources. It is outsourcing this project because it currently has limited expertise in the subject matter for the course. Competitors for this contract may include marketing, fund-raising, and campaign management firms. Competitors may include Australian Institute of Management (AIM) and other registered training organisations (RTO)s. The Project Management Plan (PMP) may develop flexibility of the Alumni Walk concept to consider how it may be extended to sites other than Sippy Downs, to create and inclusive approach, and consider whether campus locations are owned or leased; therefore suggesting a potential variation for re-locatable alumni artefact concepts. The Project Management Plan (PMP) may be for internal use within Mr Traynor’s organisation; for licensing to other RTOs locally, regionally, nationally; for franchising to management consulting firms to include in their bespoke training programs; or other options as you may consider. Any PMP would have to align to the university’s current strategic plan (available on the website). Any PMP would have to demonstrate current theory and application in its training approaches. External sponsors may be considered to support this project. External sponsors may be considered to support the rollout of this PMP Project sponsor Information about RFP 1 Project sponsor information about RFP 2 The $80,000 was the planned outcome of the first successful project. By selling 400 named bricks at $200 each, they raised $80,000; however, there were costs involved, so the project may have included sponsorship or other incentives, discounts and arrangements with suppliers in order to raise the overall amount. There is scope in your response to the proposal to vary this amount. Would need to consider that this is an alumni program, therefore there are only so many graduates per year and of that how many may wish to ‘pay it forward’ and become involved in this type of fundraising. Training packages may include a single session, a series, or program of courses. Your research may indicate 2, 3, 4 or 5 years to be an optimal time frame. As the project sponsor, I would be looking for the plan that offered the best return (ROI) as stipulated in the RFP. Traynor (owner) is committed to developing and providing efficient and effective commercial training programs for SMEs throughout Australia. Recognising the time and budget constraints that often limit SMEs ability to offer such training, our goal is to use innovative delivery methods and focus on quality short courses and programs that get right to the critical skills demanded and enable employees to become more valued and valuable members of their workforce. With such training programs, Trayning Australia is able to provide our clients with the potential for competitive advantage through employee development and satisfaction. It does not necessarily follow that an ongoing Alumni fundraising campaign need align itself to any future anniversaries. The initial event happening at the same time as the 20th year of USC was a happy coincidence. This particular training module will need to deliver a short course program/training module that enables trainees/client employees to learn the skills that will support team development, team leadership and tam management. Existing clients have professed an interest in a training module that would provide opportunity for certain of their employees to gain these valuable skills, which would in turn enable projectised approaches to be considered within their organisations. The Alumni concept could be adapted to alternative scholarship fundraising campaigns; however, at this time the client is more interested in how this successful project can be reworked also considering the expansion to other campus locations in the coming years, The training course/program/module would need to demonstrate flexibility to satisfy the variety of clients within our broader SME target market including existing clients. While the walk or wall are what have been discussed so far; project teams have opportunity in their brainstorming sessions to ‘think outside the box’ and to consider alternative long-lasting reflections of alumni continued engagement and generosity. There is potential to consider online elements; however, given the topic relates to the workplace team, the concerns would include be how to ensure practical components of the course translate into where employees work; and to not threaten competitive advantage within industries or regions. Project sponsor Information about RFP 1 Project sponsor information about RFP 2 The project is important to the university because of ensuring an ongoing relationship with its alumni and their desire to remain engaged and committed to USCs underlying goal of provided tertiary education to a broad region with identified low socio-economic communities, whose individuals may be the beneficiaries of these modest scholarships. There may be room for online individual continued professional development as an adjunct (add-on) module going forward. Be mindful of what your project team (firm/company) is being asked to do. It is being asked to initially submit a charter that, if successful, will enable your firm to progress to developing a Project Management Plan. Emphasis on the plan. This is a ‘how to’ document. Your firm will not be implementing the plan. Therefore, your firm must determine if the university would be required to provide any specific consultancy, resources (such as storage space, etc.). All this needs to be in the Plan later; however, for now the Charter has to identify that this consideration would be included in the Plan. There is potential for client on-site, Trainer in-house, or external facility (function room) delivery. Do we just labourer or do we break it down to bricklayer? In the charter, all that has to be explained is that the project management plan will contain a comprehensive stakeholder analysis and typology, with resulting communication plan and risk assessment and management strategy developed. There is opportunity for Trayning Australia to run this module/course/program as part of its own suite or portfolio, or to outsource to external agencies (RTOs), or to franchise it to management consultancy firms that specialise in this and related areas. The fee is for the development of a successful project management plan. The costings within the project management plan should represent all scope, costs and resources required to implement the plan by whoever is appointed to do so. The broad brush information for Trayning Australia P/L to support any charter submission includes the following: Currently located in each State and Territory capital city, with a view to considering expansion to regional business hubs. Currently, our company employs a core senior management team of six, together with a service and administrative team of approximately 60 people located throughout the locations, with contract consultants/trainers and support staff supplementing requirements. The company uses a matrix model for its organisational structure and would consider trialling implementation of any successful project management plan internally for training of team management and leadership skills as a projectised approach to internal training demands. Project sponsor Information about RFP 1 Project sponsor information about RFP 2 Are we allowed volunteers to help lay the path? Provide appropriate risk assessments are made and mitigation strategies offered. Trayning's mission statement is to provide quality bespoke training packages into niche markets. Its vision is to be the recognised provider of commercial and professional training packages that support SMEs in the pursuit of excellence in their chosen field. Its values include equity, ethics and endeavour. Subject to the project management plan offered, there could be a variety of options available in terms of product, cost and timeline. Quality is expected to be of the highest standard. Because Trayning’s training packages are bespoke, and designed to provide commercial advantage to our clients, such information would be commercially sensitive at this time. Further, the RFP does not limit creativity and innovation in the submission of a project management plan to satisfy this training module/course/program. Do we have to stick with specific building materials? (eco friendly etc.) This university and its 2016-2020 strategic plan (available online) aligns itself closely with sustainability; therefore the project sponsor is guided by the client that such considerations would be favourably received. As the project sponsor for the client, they have defined the scope as that which would yield well-trained and prepared leaders and managers of teams. Therefore, the scope would prioritise best practice (quality) over cost or due date in scope terms. The RFP has identified broader constraints. It would be expected that, subject to the project charter being accepted, this would lead to the successful project management firm/team producing an effective, efficient yet innovative course/module/program delivery strategy/method that would satisfy the diverse and customised customer base the client services and continues to develop. A project management plan that could be implemented as a team leadership and management training package and would satisfy the client’s varied, time-, and resource-poor customers to gain competitive advantage as an SME in their sector. It is anticipated that such businesses would gain this from learning projectised organisational methods that would allow agile team development largely from within their own organisation. There is also potential to consider expansion to non-Trayning Australia serviced locations through licensee, agency, or franchisee structures Project sponsor Information about RFP 1 Project sponsor information about RFP 2 $20,000 is for the Project Management Plan. The project management plan would identify the costing elements through the development of a WBS to complete a resource schedule and budget schedule to arrive at a final price. ROI projections are the measure identified in the RFP as important. Therefore, estimated sell/lease/rent option revenues from the training package are anticipated in the project management plan. Trayning may keep the package and run it through its existing contract consultancy network; or it may license the package to other registered training organisations (RTOs); or it may nominate to implement the package through a broader franchisee model. This has not been decided as yet. Hence the importance of the stand-alone implementation ability of any acceptable plan. Current training packages yield (net to Trayning Australia) between 26% and 30% at the 18-month phase of rollout nationally. Market analysis suggests that the client could anticipate higher yields in this area. However, the client anticipates that, for the project management fee on offer, this research would form part of the analysis. Large, institutional organisations and corporations have access to such training; yet for SMEs, it does not appear to be so readily available; yet, it is the client's 'hunch' that specifically this training package would allow small to medium sized firms to up-skill their workforce in all elements of leadership, management and team-building; thereby strengthening employees value, both intrinsically and to their employer, employee satisfaction, and therefore ultimately customer satisfaction and longer term sustainable competitive advantage.