Setting up the formatting for Assignment one and two in MS Word 2003, including page numbers and table of contents Hello all, When I was doing my undergrad degree I worked on the Uni IT help Desk and I reckon about 50% of the questions I answered related to formatting, page numbers and tables of contents (especially on the days that assignments were due. Not surprisingly during the intensive workshops there was a similar level of interest when the topic came up. To try and help people I have created this “how to” guide to help you if you are having issues. The following is a little different to how I do it because MGT8022 stipulates that the mark sheet must be attached to the start of the document. Most other subjects add this in them selves but this is a small matter. I hope this is of some help. regards Barnaby Heaton Find me onCONTENTS FORMATTING ASSIGNMENT TWO BY USING SECTIONS ........................ 3 FURTHER TIPS AND TRICKS................................................................... 6 LAYOUT.................................................................................................6 HEADINGS AND TABLES OF CONTENTS..................................................7 HEADINGS..........................................................................................7 TABLE OF CONTENTS .........................................................................9 PAGE NUMBERING..............................................................................12FORMATTING ASSIGNMENT TWO BY USING SECTIONS Step one: Open the MGT8022 mark sheet located on the study desk. Step two: Save the document in the location you wish to store it with an appropriate name. I usually include the subject name, the assignment number, my name and my student number e.g. “MGT8022 Assignment 2 Barnaby Heaton W0079255” Step three: Use the Show/hide tool to expose the underlying formatting in the document. Step four: Scroll to the seventh of seven pages and type “COVER PAGE” (note that by default the font is in bold which you are advised to turn off by highlight the entire page and clicking the bold icon or typing the bold short cut CTRL-B).Step five: Create a section break between your cover page and the inner pages that will house the table of contents and the executive summary by placing your cursor next to the last carriage return mark… And then selecting INSERT/BREAK from the pull down menus Then SECTION BREAK TYPE/NEXT PAGE Your COVER PAGE should now look like this.Step six: Create inner pages by going to what is now the eighth page of eight and typing CONTENTS followed by several carriage returns/ENTERS then typing EXECUTIVE SUMMARY followed by some more carriage returns/ENTERS. Page eight of your document should now look like this (You can place a page break between the EXECUTIVE SUMMARY and the CONTENTS if you wish but this is more a matter of personal preference than any hard and fast rules) Step seven: Now place you cursor at the bottom of page eight and create another section break by repeating the process from step five.Step eight: You are now in the body of the document so for ease of use I type BODY with several carriage returns. The formatting of the sections is now complete. FURTHER TIPS AND TRICKS LAYOUT A good tip now is to go through and create the sections that will make up your assignment. All reports will have INTRODUCTIONS, RECOMMENDATIONS/CONCLUSIONS and REFERENCES so they can go in as givens. Reading through the question will probably give some indication as to what other sections might need to appear in the report. (Tip: assignment two talks about topics like BENEFITS and RISKS so they should appear somewhere in your list). You may also want to figure out roughly how many words you can expend in each section and put that next to each heading.Notice that so far all of this text has been in the normal default format the next step will be to tag these headings as headings that Word can recognise. (Some people will want to insert page breaks between these headings but I tend to leave page breaks to the final formatting prior to submission). HEADINGS AND TABLES OF CONTENTS HEADINGS First open up your selection of STYLES AND FORMATTING This should open a side bar of all the available styles and formats on the right hand side of the document. These can each be adjusted but have adopted by default the styles and formats of the original marking sheet.For the sake of an easy life, it is probably best to stay with these options for now but for future reference just remember that they can be tailored to your needs. The main options you will use will be HEADINGS 1, 2 & 3 and normal. So that you can be sure where the Heading settings end and the normal settings begin it is recommended that you put some text into the document merely as a place holder. At this stage you can also turn off the show hide option. Starting by highlighting the INTRODUCTION and then click the appropriate heading type, in this case HEADING 1.Once you have clicked you will see that the font settings will change and the text will be flagged as a heading rather than normal. Continue marking up the various headings remembering that items like RISK and BENEFITS will be sub-headings of the overall critical analysis and so should be tagged as lesser headings e.g. HEADING 2 or 3. Once you have tagged all of the headings you can then create your table of contents. TABLE OF CONTENTS Return to the page where you wrote CONTENTS, place your cursor between CONTENTS and EXECUTIVE SUMMARY. Then choose INSERT/REFERENCE/INDEX AND TABLES This will open a dialog box. Select the TABLE OF CONTENTS tab. NOTE: you can also create TABLES OF FIGURES in the next tab to the right.Be selecting the various formats you will see your options in terms of table layouts. When you are happy with the style you have chosen, click OK. You now should have created a TABLE OF CONTENTS at the point where you had your cursor. The fonts and layout of the TABLE OF CONTENTS can be adjusted in the same way that normal fonts can simply by highlighting the table and then making adjustments.The last thing to know is that the TABLE OF CONTENTS does not automatically adjust as items move from one page to the next. To do this you will need to RIGHT-CLICK in the TABLE OF CONTENTS and select UPDATE FIELD. This will then given you the option to UPDATE ENTIRE TABLE, which will reset any formatting, and should be used when you have added or removed entire sections OR UPDATE PAGE NUMBERS ONLY, which is pretty self explanatory.PAGE NUMBERING (If it is still turned on you can now turn off SHOW/HIDE). Now that you have created four separate sections you can insert page numbers ion each section with differing formats according to the needs of the section. The marking pages require no page numbering so I will ignore them for these instructions. So, start by placing you cursor anywhere on the page marked COVER PAGE then select INSERT/PAGE NUMBERS. This will open up a dialog box that allows you to format the page numbers and where they appear. You do not need a page number on a cover page so un-tick the “Show number on the first page” (of the section) option. Next move your cursor to the CONTENTS and EXECUTIVE SUMMARY section and once again chose the INSERT/PAGE NUMBERS option from the pull down menu.These sections are traditionally numbered with lower case Roman numerals. To do this, press the FORMAT button. Then change the format to Roman numerals and have Word start the then numbering at I rather than continuing on from the previous section. OK/OK Then finally place your cursor in the BODY of the assignment INSERT/PAGE NUMBERS, press the FORMAT button and set the format to “1, 2, 3…” and START the numbering at 1. OK/OK Your sections should now be appropriately numbered.