Management (complete all sections that are highlighted in green. The other sections are included so you can see what a complete project plan involves (you can leave them in your Plan. Remove the highlighting and instructions as you complete each section. Distribution List Record the details of all project stakeholders accessing this document. (Add a line for each team member. Be creative in determining positions/ roles based on your particular strengths and the roles that would be necessary to complete the task ) Name Student Number Position (Role) Signature ** Willing to share? (Y/N)* * The spreadsheet models that you will create may be useful for future students studying this course. If you indicate ‘Yes’ your assignment may be included in the course materials. If yes, note if you would prefer anonymity otherwise credit will be given ** Either copy an electronic signature or each member send a separate email that includes the following: “I agree to contribute to the group assignment as per our project plan. I am committed to the objectives outlined in the project plan and agree to resolve any conflicts as per the agreement in that document.” Version Control Record all approved changes to this document. (Use this to record any additional information or requirements communicated by the Sponsor, or any changes in milestones or activities agreed to by each member of the group) Revision # Change Description Approval Date Author Project Registration Project Name YANCOAL AUSTRALIA : Project # Yancoal is one of Australia's largest and leading coal miners. Sponsor/Client Monte Wynder, [email protected], 54301263, K2.08A Your Tutor: Project Manager Record the name and contact details of the project manager. (A team contact person in case there is a need to communicate with the group) Executive Summary Rationale Record a summary of the history and justification for the project. (100 words or less – summarise the purpose of the project. Indicate your expected topic - you can change it later if necessary) Business Drivers (NOT REQUIRED but you will need to start thinking about this since it will be critical for the spreadsheet design and presentation.) Record the organisational driver/context for the project. Key Objectives Record the measurable SMART objectives that have been identified with this project. (Refer to the marking rubric for the spreadsheet, all group members should agree to performance expectations, i.e., pass, credit, distinction, or high distinction. Create a table that shows the criteria and objective agreed to by all members of the group. ) Benefits Record the identified benefits that will be measured throughout and or after the project. (NOT REQUIRED, BUT THIS IS CRITICAL SO BEGIN THINKING ABOUT IT FOR THE PRESENTATION– HOW WOULD THE SPREADSHEET MODEL BENEFIT THE ORGANISATION THAT YOU HAVE CHOSEN?) Impacts Record how the project will impact business activity, organisational capability and or processes. (NOT REQUIRED, AGAIN THIS IS CRITICAL SO BEGIN THINKING ABOUT IT FOR THE PRESENTATION – HOW WOULD THE SPREADSHEET MODEL SUPPORT DECISION MAKING AND ORGANISATIONAL PROCESSES?) Project Information 1 Integration Management 1.1 Methodology Record the project management methodology to be followed throughout the project. (100 words max) How will your team work? Plans for regular meetings? 1.2 Change Control Record what formal process will be used to propose, assess and authorise changes in scope. (100 words max. Process for any ongoing clarification and re-evaluation of assignment/ project requirements – clarifying expectations and testing understanding.) 1.3 Performance Reporting On 17 February 2016, Yancoal announced a new debt-funding arrangement to secure up to US$950 million via the issuing of nine-year secured debt bonds by a newly established Yancoal subsidiary, Watagan Mining Company Pty Ltd (Watagan). By way of services agreements with Watagan, Yancoal continues to manage the Ashton, Austar and Donaldson mines to the highest safety, environmental and operational standards. Effective from 31 March, Yancoal’s control of the New South Wales mining assets of Ashton, Austar and Donaldson transferred to Watagan. Via the issuing of SCNs in December 2014, Yancoal has strengthened its capital structure and  remains strategically focused on developing new organic and acquisitive growth opportunities to improve its asset portfolio in the future. 1.4 Audit The project will be evaluated by the project sponsor and/ or his delegate (ie the tutor). The audit will evaluate the project plan, spreadsheet model and presentation based on the criteria outlined in the marking rubric. All aspects of the project are to be the original work of the group, unless appropriately referenced. 1.5 Dependencies Record all related and or inter-dependent projects impacting the performance and delivery of the project. (Other assignment due dates and major personal commitments for each team member,) 2 Scope Management 2.1 Deliverables Record the key process and/or output (as built) deliverables required throughout the project. (What has to be submitted and when – refer to the course outline) 2.2 Inclusions Record what will be (explicitly) included in the specification for the project. (Identify the specific details of the submission, e.g Project Plan document and Microsoft Project file for Week 5, Spreadsheet, Presentation file) 2.3 Exclusions (Not required) Record what will be (explicitly) excluded in the specification for the project. 2.4 Handover Record the necessary provisions to ensure the deliverable can be handed over to the sponsor/client on finalisation of the project. (Completion in time for review by all team members. Who will take responsibility for submission, when, and how) 3 Time Management 3.1 Schedule Record the details of all stages and tasks (using a work breakdown structure format) required to be performed for the project. Schedule all project work using a Gantt chart and include as an Appendix. 3.2 Milestones Record all key milestones and or deadlines due throughout the project, also included in the Gantt chart. 4 Cost Management (ALL OF PART 4 IS NOT REQUIRED) 4.1 Budget Record the amount of funding required for the project. 4.2 Estimating methodology Record how have the figures been calculated. 4.3 Confidence level Record how accurate these figures are. 4.4 Contingency Record if any contingency funds will be required. 4.5 Source of Funds Record where the funds will be accessed and the approvals and/or documentation required. 4.6 Cash Flow Record the cash flow projection for the project. 5 Human Resource Management 5.1 Stakeholders Record the details (role, responsibility, information needs …) of all stakeholders for the project. This is assumed given theorganisational context and planned spreadsheet. For example, the manager of your chosen organisation, the people who will use the spreadsheet. If you have not determined your topic or organisation you can provide general comments on typical stakeholders for a spreadsheet model. (100 words max) 5.2 Resource Capability Record the information supporting the resource assignments (hours, rates, availability, training …) for the project. Include reference to equipment, facilities and materials where required. (100 words max. Consider your team members, time available and any training needed to meet gaps between the requirements and the resources available. A table may be appropriate. Availability should be compared against the schedule and milestones to identify potential problems. Go back and adjust the schedule and milestones accordingly) 6 Communications Management 6.1 Organisational Structure (NOT REQUIRED) Record the appropriate organisational structure required by the project. (Assign team roles to team members, may be some overlap with the assigned roles in the distribution list) 6.2 Escalation Record what processes are in place to handle conflict and dispute resolution. (300 words max. Remember that signing this document indicates agreement with the procedures) 7 Procurement and Contracts Management (NOT REQUIRED) Record all information supporting the decision to make or buy. This should include reference to: procurement planning solicitation planning solicitation source selection contract administration contract close-out. 8 Risk Management 8.1 Constraints Record all constraints that will restrict the performance and delivery of the project (and possible treatment strategies). (Identify two known constraints and what your team will do to manage them. e.g a team member’s presentation anxiety that might be managed through practice in tutorials and with team members. 100 words max) 8.2 Assumptions (Not Required) Record all assumptions (accepted as correct) that will impact the performance and delivery of the project. (factors that are likely to seriously affect the quality of the spreadsheet model and/or presentation e.g., it might be assumed that support will be available to resolve any problems with learning necessary Excel functions or formulas) 8.3 Potential Issues Record all potential issues impacting the performance and delivery of the project (and possible treatment strategies). (Identify two possible issues and what your team will do if they occur. e.g if a team member is unavailable for an extended period of time due to an illness in the family or wins lotto and resigns. If you already know it is an issue then include it above in 8.1 Constraints. 100 words max) 8.4 Risk (NOT REQUIRED) Record all internal and external sources of risk in a risk register, including: probability consequence priority strategy accountability review. 9 Quality Management Record all required standards and definitions of quality required by the project. Record how quality will be designed into the project with reference to: quality planning quality assurance quality control quality (continuous) improvement. (200 words max, reference to the marking rubric would be appropriate) Authorisation (NOT REQUIRED) 10 Recommendation Record the recommendation being presented for approval. 11 Approval Record the decision that has been made on the project. Approved Postponed Cancelled Review 12 Sign off Record the name, signature and date of all appropriate stakeholders (sponsor/client, project manager, project steering group …) signing this document. 13 Appendices Record the details of any other information and or documentation supporting the project.