Name of Project Project Charter 03rd April 201x ⦁ Document Management 1.1 Distribution List Name Position Signature Date Xxx xxxx Project Sponsor Team Leader Team Member Team Member Team Member 1.2 Version Control Revision # Change Description Approval Date Author 01 Charter Development 21/03/201x 02 Review and Update Requested Changes 20/04/201x 2.0 Project Registration 2.1 Project Name "Xxx Xxxx Xx Xxxxxxxxx";. 2.2 Project # Whatever unique identified you want to give your submission 2.3 Creation Date Your date as explained in the charter guide 2.4 Sponsor Dericka Frost Project Sponsor University of the Sunshine Coast 2.5 Project Manager Name Team Leader PM firm/team name Email contact details 3.0 Executive Summary 3.1 Scope Overview This project will design, develop and implement a permanent structure aligning with the current architecture and materials utilised throughout the campus. The University of the Sunshine Coast will allocate a space for the construction. The structure will be named "the tree of knowledge" and will celebrate current students as part of the University of the Sunshine Coast's (USC) 20th year anniversary. This project will integrate key phrases and words from the Universities strategic plan and vision into the branches. In addition, the leaves will be engraved with the names of current students. The success of the project will be measured in student participation and student attendance at the unveiling ceremony. In addition, Facebook and USC website hits and likes will quantify the project’s success. A student survey post celebration may also be conducted. The project is to be completed and unveiled in 2016. Phase Involvement Phase 1 - Preliminary Project Plan Development ⦁ Project integration (draft) ⦁ Project stakeholders (draft) ⦁ Project team (draft) ⦁ Project communication (draft) ⦁ Project scope and requirements (draft) ⦁ Project management (draft) ⦁ Cost management (draft) ⦁ Project procurement (draft) ⦁ Project risk management (draft) ⦁ Project quality (draft) ⦁ Recommendations & approval (draft) Phase 2 – Finalisation of Project Plan TBC Phase 3 – Implementation of Project Management Plan TBC Phase 4 – Event Execution TBC Phase 5 – Event Closure TBC 3.2 Business Case The primary purpose of the "xxx xx xxxxxxxxx" project is to inspire pride and belonging of current students. Providing the capability for students to personally participate in the project will create a sense of ownership and pride for the students. The unveiling ceremony will increase awareness of the University's future vision and current achievements in the local business, student and wider community, as well as secondary schools in the local area. The development and outcomes from this project align to the University's focus on sustainability and social responsibility. Although other ideas were presented, they did not fit the required brief based on discussions with the project sponsor 3.3 Background (Optional for the Charter … necessary in the PM Plan) Client information and reason and how this project is/can be aligned to the organisational goals of the client. For example: From the beginning, the [client] focused on community engagement, business development, innovative programs and a personalised approach to xxx. The facilities are renowned for distinctive xxxx xxxx, and have (note some achievement/s). For the previous anniversary celebrations in 2006, the theme celebrated its company’s first ten years of successful operation and growth. The company’s vision for the next xx years is to be ….. The client’s strategic priorities include: ⦁ Itemise this information as provided or learned from client and/or sponsor The ‘xxxx xx xxxxxxxxx’ project will aid the university to achieve its strategic goals through student satisfaction with the aim of inspiring current students and increasing future student attendance rates. Through the utilisation of natural materials and connecting with the current architecture, the “xxxx xx xxxxxxxxx” concept will link in with the USC’s vision and focus on protecting the local environment. 4.0 Milestone Schedule A milestone and acceptance criteria is provided below. The schedule summarizes significant milestones required to achieve the project. In addition, an analysis of standards is provided to evaluate the result and the desired stakeholder is identified to judge the deliverable. A detailed schedule will form part of the project plan. MILESTONE COMPLETION DATE STAKEHOLDER JUDGE ACCEPTANCE CRITERIA Project Management Plan Due date Project Sponsor, Project Team Sponsor and project team sign off 5.0 Risks, Assumptions and Constraints The following table outlines the major risks associated with the project. An in-depth risk assessment will be conducted once the project has commenced. Risk Event Contingency Plan Person Responsible Assumptions (if any): Constraints: ⦁ (if any) ⦁ ⦁ 6.0 Resources The following resource table provides a broad analysis of cost, space and resources needed to achieve the project. The major expenses for the project will be within the construction materials, labour, marketing and equipment. Additionally, expense responsibilities are identified. Table x identifies expenditure requirements for resources that would be required. Table x – Revenue and Expenditure summary of ….. Revenue Stakeholder Income/Expense Space Required Total Revenue: Expenditure Total Expenditure: $xx,xxxx Deficit/Surplus: $ Table x provides an outline of the projected possible return on objectives upon the success of the project: Table x – Return on objectives and their measures Return on Objective Targets Measures New partnerships/agreements with local business Interested and/or new formalised agreements/partnerships Increase student sense of community, belonging and pride Attendance rates at the opening, Facebook likes and website hits Reflect and promote culture, faculties, students and the USC as a whole Student feedback, faculty contacts/interest rates, social media likes Promote the USC’s vision and focus for next 10 years Student/community feedback from surveys on increased knowledge regarding USC’s vision Engage at least 50% attendance of student cohort Attendance rates and survey completions Engage at least 50% of student to place names on leaves Number of names on leaves The project team leader has spending approval up to the limit of $5000 with the sponsor approval required for amounts over this limit. 7.0 Stakeholders The Project Management Plan will include a comprehensive analysis of the project environements to establish a stakeholder typology and communication management strategy, in accordance with recognized project management protocols. This will allow for the development Table x - Stakeholder Analysis and Strategy (an example) STAKEHOLDER PRIORITY INTEREST IN PROJECT High High High Medium Medium Medium Medium Low Low Low The rating for ‘priority’ and ‘interest in project’ is explained below: KEY: Stakeholders Priority in Project Low Stakeholder has a low priority in the project; however they must have the ability to contribute if appropriate. Medium Stakeholder has a medium priority in the project; the stakeholder must be involved where it affects them. High Stakeholders have a high priority in the project; the stakeholder must be involved in all aspects of the project. KEY: Stakeholders Interest in Project Low Stakeholder has a low interest in the project, but needs to be aware of the project. Medium Stakeholder has a medium interest in the project, they should be consulted where appropriate. High Stakeholder has a high interest in the project, they must be involved in all aspects of the project. 8.0 The Project Team Figure y provides an organisation chart of members within the project team, sponsor representatives and relevant other members. Also included are their responsibilities and relevant communication methods. The benefit of this structure is …. Figure y – Organisational structure for Project x 9.0 Authorisation 9.1 Recommendation It is agreed that [name of Project Firm/team] will produce a preliminary project plan for a fee of $2000.00. Further, subject to sponsor approval, it is recommended that [name of Project Firm/team] be contracted by the client to complete the planning and staging of the “xxxx xx xxxxxxxxx” project for a fee to be agreed. In line with the milestone schedule, an agreement for the project will commence upon approval of this document and will be completed on or before [insert date]. The client agrees to commit to an agreed budget of $xx,xxx for the project as well as a marketing budget (to be confirmed) if demonstrated to add value or increase return on investment [ROI] potential . If the marketing budget is used, this firm agrees to provide the client a marketing proposal. 9.2 Approval The ‘xxxx xx xxxxxxxxx project received approval from the sponsor via email on the 30th of March 2015. 9.3 Sign off Name Position Signature Date Sponsor Team Leader Team Member Team Member Team Member Appendix 1 - Request For Proposal Be sure to include this with Project Charter