Assessment Tasks  Assessment information Overview of assessments The following outlines the requirements of your final assessment for BSBSUS501 Develop and implement workplace policy and procedures for sustainability. You are required to complete all tasks to demonstrate competency in this unit. This unit is assessed through the following: Assessment Task Assessment Task Summary 1. Written questions Students are required to correctly answer all written questions. 2. Develop sustainability policy project Students are required to research and develop a briefing report prior to developing a sustainability policy for a case study organization. Students are also required to consult with stakeholders and develop a sustainability policy and procedure, as well as an action plan for implementation. 3. Sustainability policy and procedure Presentation Students are required to present the sustainability policy and procedure to staff, as well as implement continuous improvements and establish a system for recording continuous improvements 4. Sustainability policy evaluation Students are required to analyse sustainability data, report on results, recommend improvements and update the sustainability policy and procedure. All assessments will ensure that the principles of assessment and rules of evidence are adhered to. The principles of assessment are that assessment must be valid, fair, reliable and consistent. The rules of evidence state that evidence must be sufficient, valid, current and authentic. If reassessment is required, you will be given the chance to resubmit the assessment task. You will have up to three opportunities to resubmit each assessment task. If, after the third attempt, the assessment is still not satisfactory your trainer/assessor will make alternative arrangements for assessment. ASSESSMENT COVER SHEET This form is to be completed by the assessor and used as q final record of student competency. All student submissions including any associated checklists (outlined below) are to be attached to this cover sheet before placing on the students file. Student results are not to be entered onto the Student Database unless all relevant paperwork is completed and attached to this form. Student Name: Student ID No: Final Completion Date: Unit Code: BSBSUS501 Develop and implement workplace policy and procedures for sustainability Please attach the following documentation to this form Result S = Satisfactory NS = Not Satisfactory NA = Not Assessed Assessment 1 Written Activities S | NS | NA Assessment 2 Project S | NS | NA Assessment 3 Project S | NS | NA Assessment 4 Project S | NS | NA Final Assessment Result for this unit C / NYC Student Feedback: _____________________________________________________________________________________ _____________________________________________________________________________________ Student Declaration: I declare that I have been assessed in this unit, and I have been advised of my result. I also am aware of my appeal rights. Name: ____________________________ Signature: ____________________________ Date: ____/_____/_____ Assessor Declaration: I declare that I have conducted a fair, valid, reliable and flexible assessment with this student, and I have provided appropriate feedback Name: ____________________________ Signature: ____________________________ Date: ____/_____/_____ Administrative use only Entered onto Student Management Database ________________ Date Initials Assessment Task 1: Written questions Task summary ⦁ Students must answer all of the written questions correctly. This is an open book test. ⦁ Each of the questions below should be copied and pasted into a separate document. Answers must be word-processed, not handwritten. ⦁ As a guide answers will generally be one paragraph or more. What do students need to complete this assessment? ⦁ ⦁ Access to textbooks/other learning materials ⦁ Access to the internet What do students have to submit? ⦁ Answers to all questions (typed). Task Instructions Provide answers to all of the questions below: ⦁ Discuss the Kyoto Protocol and Australia’s obligations under the Protocol, as well as its current targets and the adequacy of these targets. ⦁ Explain Australia’s role in the Asia-Pacific Partnership on Clean Development and Climate. ⦁ Outline the purpose of the Environment Protection and Biodiversity Conservation Act 1999 (EPBC Act) ⦁ Outline the purpose of the Environment Protection and Biodiversity Conservation Act Regulations. ⦁ Discuss the National Greenhouse and Energy Reporting Scheme ⦁ Explain the Australian Packaging Covenant. ⦁ Discuss the steps in a policy development process. ⦁ Explain the main components of a policy document. ⦁ Discuss at least two barriers to introducing policies and procedures. ⦁ Discuss at least two strategies to overcoming barriers to introducing policies and procedures. ⦁ Explain the purpose of environmental sustainability indicators and two examples of indicators that can be used. ⦁ Explain the life cycle management approach in sustainability. ⦁ Discuss why a company may choose to implement an environmental management systems (EMS) for a company and outline at least three key components of an EMS.  Assessment Task 2: Sustainability Policy and Procedure Project Task summary You are required in the role of Operations Manager of Grow Management Consultants to conduct research and analysis and prepare a briefing report to guide the development of a workplace sustainability policy and procedure. You will consult with stakeholders using your report as a basis for discussion and following the meeting, develop a sustainability policy and procedures, as well as an action plan for implementation of the sustainability policy and procedures. What do students need to complete this assessment? ⦁ ⦁ Computer and Microsoft Office ⦁ Sustainability policy and procedure template ⦁ Sustainability briefing report template. ⦁ Sustainabiity action plan template ⦁ Access to the internet for research info included at: ⦁ ⦁ https://www.business.gov.au/info/run/environmental-management/environmental-legislation ⦁ http://www.sustainability.vic.gov.au/services-and-advice/business/energy-and-materials-efficiency-for-business/resources-and-tools/life-cycle-management What do students have to submit? ⦁ ⦁ Sustainability briefing report ⦁ Sustainability policy and procedure ⦁ Sustainability action plan Task Instructions Grow Consultants is a consultancy business specializing in leadership consultancy and has been operational for the last five years. The company offers a range of services to assist companies to assess leadership behaviour of existing managers and performance metrics and to design and implement customized leadership programs based on the assessment. Services are offered Australia-wide with consultants flying in to conduct specific training with companies, as well as offering regular workshops at the company’s premises. To date, technology has not been employed in relation to offering training or information, for example, webinars. The company also writes and produces books on a range of topics about leadership. Currently the company has ten publications, which are published through a publishing house in the USA (Hozit Publishers). One of the Principal Consultants is American and knew these publishers. The cost of publishing the books and shipping to Australia is about the same as it would be use a publisher in Australia. The books are produced using non-recycled paper and are transported via air to Grow Management Consultants office. They are and then distributed by post to customers from the Grow Management Consultants office. As sales have been slow for the books, the company has also been exploring options for e-books. The company was established by Principal Consultants, Paul Burns and Sammy Martin, both of who are Directors. The company also employs four Senior Consultants, an Operations Manager, an Office Manager, Administration Officer and Receptionist. The office premises are owned by the company and are located in an outer lying metropolitan suburb. All staff drive to work in their own cars and there is on-site parking. The nearest railway station is 10 minutes walk from the office. Paul Burns has recently attended a Sustainable Business workshop and as a result is keen on implementing sustainable practices into the business. The strategic plan has also been recently updated and based on his attendance at the workshop includes the following statement as part of the mission statement: We are committed, as a business to the well being of both economic and ecological systems, of both humans and other living things. However, there are no specific actions indicated in the Strategic Plan and so at present the statement appears to be lip service to sustainability. Paul is keen to develop a sustainability policy and procedures that addresses all aspects of the business including as a minimum travel, purchasing, office energy use, office supplies, and cleaning. Current issues/practices within the organisation are as follows; ⦁ There is older style florescent lighting in all offices, staff room and bathroom. These lights are often left on after the work day has finished. There are no formal energy usage procedures for staff or signage to remind staff. ⦁ The company does not have a policy for purchasing equipment and buys equipment when required, often purchasing whatever is on special at the time. ⦁ The two principals’ consultants have company vehicles. Both are now five years old and need to be upgraded. ⦁ Staff buy stationary requirements on an ad hoc basis, often resulting in large stocks of items such as notepads and A grade printer paper. ⦁ There is a waste bin and recycling bins, which are mostly used correctly. ⦁ The company hosts regular meetings and workshops. Catering is provided by an external caterer with all plates and cups supplied (plastic). ⦁ The office is cleaned once a week by contract cleaners who use regular cleaning products. Current company procedures for developing policies and procedures are as follows: ⦁ The need for the policy and procedure should be established a preliminary briefing report developed. ⦁ This should be discussed at a meeting with the senior management team consisting of at least one of the Principal Consultants. Another staff member should also be selected to ensure representation of all staff. Complete the following activities: ⦁ Conduct research and analysis and develop a briefing report ⦁ Review the case study information provided and using the information provided, conduct research using the Internet or any other source of information to identify the following: ⦁ Relevant environmental/sustainability legislation, regulations and codes of practice ⦁ Sources of information on sustainability, including incorporating sustainability into business planning and using it as an opportunity to identify new business initiatives. ⦁ Sustainability policies and procedures developed by other organisations ⦁ Life cycle mapping processes and sustainability. ⦁ Using your research and analysis, you are required to develop a briefing report to present at a senior management meeting. The purpose of the briefing report will be to provide relevant information about sustainability, including legislation and to seek input into the development of the policy and procedure. Use the briefing report template provided by your assessor. ⦁ Your briefing report should address: ⦁ Introduction, including current organisational practices. ⦁ Key sustainability facts and figures and the benefits to businesses of implementing sustainable initiatives. ⦁ How sustainability can be built into business planning and can inform business opportunities. ⦁ Legal requirements in relation to workplace sustainability relevant to Grow Management Consultants, as well as any relevant regulations and codes of practices ⦁ Details of sustainability policies and procedures researched and inclusions within the policy and procedures. ⦁ An overview of life cycle mapping, including life style stages, life cycle map, life cycle matrix and identify and selecting the most effective strategies to reduce environmental impact (use the Sustainability Victoria resources to assist you to complete this task). Provide an example to illustrate this concept for the production of the books sold by Grow Management Consultants. Attach your example to your report as appendices, including the life cycle map and life cycle matrix and mitigating strategies. Example actions should be included as below. ⦁ Example sustainability actions to inform the sustainability action plan for the next 12 months. You should identify at least five ideas initially, including identifying priority actions and longer-term actions. ⦁ Options for strategies to ensure continuous improvement of resource efficiency ⦁ Recommendations for policy options including discussion on likely effectiveness, timeframes and any costs. ⦁ When you have developed the briefing report, send a copy to your assessor via email. In the covering email, identify stakeholders who will need to be involved with the policy development process as per the case study information. ⦁ Print off a copy of the briefing report to provide at the meeting with stakeholders. ⦁ Discuss briefing report ⦁ Participate in a meeting with the stakeholders (role-played by your assessor and students from your group). Provide a copy of the briefing report to each person. ⦁ At the meeting you will need to go through your briefing report, clearly explaining the information and your ideas. ⦁ At the meeting stakeholders will ask you questions, which you must respond to as well as provide feedback. ⦁ During the meeting, you will need to demonstrate effective communication skills including: ⦁ Asking questions to identify required information ⦁ Responding to questions as required ⦁ Using active listening techniques to confirm information ⦁ Develop sustainability policy and procedures and action plan ⦁ Assume that you have now been given approval to develop the sustainability policy and procedure as per the briefing report. ⦁ You are therefore required to develop the policy and procedure based on your research and proposed outline, as well as input from the senior management team. Ensure that your policy and procedure shows the organisation’s commitment to sustainability (as per the scenario information), as well as how sustainability initiatives will be incorporated into business planning and will also serve as business opportunities. ⦁ You are also required to develop a sustainability action plan to show the actions that will be completed over the upcoming 12 months. The action plan should show priority of actions as well as timelines and responsibilities. ⦁ When you have completed the final sustainability policy and procedure and action plan, send the documents via email to the Principal Consultants (your assessor) seeking final approval. ⦁ In Assessment Task 2, you will be presenting the Sustainability Policy and Procedure and action plan to staff.  Assessment Task 3: Sustainability Policy and Procedure Presentation Task summary In the role of Operations Manager you are required to present the new sustainability policy and procedure and action plan to Grow Management Consultants staff to assist in the implementation of the policy. You will be required to develop at least 8 - 10 power points to accompany your presentation and that include graphics such as table or charts or images. What do students need to complete this assessment? ⦁ ⦁ Computer and Microsoft Office ⦁ Presentation space ⦁ Projector for power points ⦁ Access to the internet for research ⦁ ⦁ Sustainabiity Policy and Procedure and Sustainabiity Action Plan (developed in Assssment Task 2) What do students have to submit? ⦁ ⦁ Sustainability Power point presentation ⦁ Survey for the Feedback ⦁ ⦁ Register for recording all continuous improvements in resource efficiency Task Instructions Complete the following activities: ⦁ Prepare for presentation ⦁ Prepare to present the new sustainability policy and procedures and action plan to staff by developing a power point presentation. ⦁ The power point presentation must address the following: ⦁ A summary of the benefits of sustainability based on the research and analysis you undertook in assessment task 1. ⦁ An outline of the new sustainability policy and procedure and the rationale for development (as per the briefing report) ⦁ Planned sustainability actions (as included in the action plan) and roles and responsibilities. ⦁ As indicated in the task summary, you are required to develop at least 8 - 10 power points and include graphics such as table or charts or images to add interest to your presentation. You should include the summary of sustainability benefits in your presentation first and then at the end of the presentation, outline the new sustainability policy and procedure and action plan. ⦁ Use the notes section of your power point to help you remember content when you present your presentation. ⦁ Deliver presentation ⦁ Using the power point presentation, you have developed, deliver a presentation to staff. Your assessor will be present as one of the staff members and will also organise another 2 – 3 students to attend. ⦁ At the outset of the presentation, indicate that the team will be able to ask questions during and at the end of the presentation and may offer suggestions for additional strategies. ⦁ Clearly deliver presentation content using the power points you developed. ⦁ During and after the presentation, demonstrate effective communication skills including: ⦁ Speaking clearly and concisely ⦁ Repeating information to confirm concepts ⦁ Respond to questions respectfully and clearly ⦁ Implement strategies for continuous improvement of resource efficiency ⦁ The final part of this assessment requires you to assume that you have been asked to implement one of the strategies identified in the policy and procedure for continuous improvement for resource efficiency, as well as develop a way of recording continuous improvements, for example a continuous improvement register. ⦁ Therefore, you are required to: ⦁ Develop a short survey that can be completed by staff to assist identifying continuous improvements. Your survey should include at least 5 questions. You should also include information in your survey about the purpose of the survey and how the feedback will be used. Send your completed survey to your assessor via email. ⦁ Develop a register for recording all continuous improvements in resource efficiency. The register should be able to include as a minimum the ability to record the reported opportunity, action to be taken, responsibility, timelines and outcome.  Assessment Task 4: Sustainability policy and procedure review project Task Summary This assessment task requires you to report on outcomes of implementation of the sustainability policy and procedure by analysing data provided about the implementation of the policy and procedures. You will also be required to investigate ways of increasing staff participation in sustainability initiatives. What do students need to complete this assessment? ⦁ ⦁ Computer and Microsoft Office ⦁ Access to the internet for research ⦁ Sustainability policy and procedure (developed in Assesment Task 2) ⦁ Sustainabilty survey results ⦁ Sustainabiltiy continuous improvement register What do students have to submit? ⦁ ⦁ Sustainability implementation report ⦁ Updated sustainability policy and procedures Task Instructions Assume that the sustainability policy and procedure you developed has been implemented, as well as the action plan. Sustainability initiatives implemented include: ⦁ Energy audit and all recommendations implemented including signage about energy use (e.g. switch off lights at night, turn down brightness, turn off taps) ⦁ Recycling policy introduced and three more recycling bins introduced. ⦁ Green purchasing policy developed (on staff intranet, email sent to staff to advise). ⦁ Green transport policy developed and implemented (on staff intranet, email sent to staff to advise). Assume also the following sustainability targets: ⦁ Reduce electricity consumption by 20% within six months. ⦁ Promote awareness of sustainability initiatives amongst all staff members A staff survey has been undertaken (results provided separately), as well as an energy audit. A continuous improvement register for sustainability has also been implemented (provided as a separate document). The results of the energy audit are as follows: Actions implemented: ⦁ replace halogen downlights with energy efficient downlights and transformers ⦁ connect to natural gas, converting to an energy source with one-third of the greenhouse gas emissions of electricity from coal ⦁ replace electric storage hot water heater with instant hot water ⦁ replace air conditioner with a more efficient inverter unit. Prior to energy audit: Annual energy bill: $2,415 a year Annual greenhouse emissions: 18 tonnes a year Six months later: Annual energy bill: $1,800 a year Annual greenhouse emissions: 10.2 tonnes a year One year later: Annual energy bill: $2,215 a year Annual greenhouse emissions: 14 tonnes a year Note: Four new staff members employed may account for increase – energy targets not adjusted. Complete the following activities: 1. Review and analyse data and develop a sustainability implementation report ⦁ You are required to review the results of the staff survey and the energy statistics provided. ⦁ Based on your review, develop a short report that outlines: ⦁ Analysis of staff survey results and achievements against targets ⦁ Analysis of energy audit data and achievements against targets ⦁ Recommendations for additional actions that need to be taken based on a review of the data above. ⦁ Analysis of continuous improvement register to identify any trends and remedial actions required. ⦁ Summary of success of sustainability policy and procedure based on analysis. ⦁ Updates to sustainability policy and procedure to account for recommended improvements. ⦁ Submit report ⦁ When you have completed your report, submit it via email to the Principal Consultant briefly explaining the purpose of the report. ⦁ Include your updated policy and procedure and summarise the changes you have made based on your analysis, ensuring that you clearly explain why changes were made.