BSBWOR501–Project Information 1 Version 1.0 – May 2016 Southern Cross Education Institute BSBWOR501 Manage personal work priorities and professional development BSB51415 Diploma of Project Management Information for students for Assessment Task 3 – Project Assessment Task 3 – Project Instructions for completion • Read the projects and complete all the requirements. • Projects is required to be typed and converted into a PDF and uploaded through Moodle by the due date. • Use of correct grammar and spelling is required to demonstrate foundational skills • Use of APA referencing must be used where original sources other than your own have been used – to avoid plagiarism DUE DATE • The trainer/assessor will inform you of the due date Project One Part A In order to be a role model to others it is important for a manager to be organised and have a personal work plan which identifies their goals, the processes to achieve those goals as well as the mechanisms to monitor and make adjustments to the plan. Locate your position description (role statement, duty statement, job description) and the organisations plan on the company’s goals and objectives. If you are in a simulated workplace your assessor will assist you with a position description and an organisational plan. Using your position description and the organisational plan, develop a personal work plan. Your personal work plan needs to: • Identify your personal work goals, plans, activities and career objectives • Reflect your responsibilities and accountabilities • Reflect the goals and objectives in the organisations plan • Take into account any legislative requirements The plan can be on a landscape page in table format using the following headings: • Organisational goals and objectives • Relate these to your performance requirements, responsibilities and accountabilities • Personal work performance goalsBSBWOR501–Project Information 2 Version 1.0 – May 2016 Southern Cross Education Institute • Your goals should match the organisational goals and objectives relating to your responsibility and accountability areas. (Performance expectations need to be detailed and include activities and objectives relating to your career). Areas/competencies requirement improvement • Actions to achieve goals • Identify formal or informal learning, location/access requirements, approval requirements, estimated costs etc. • Timeframe to achieve goal. You are required to provide the assessor with the following document: • A personal work plan detailing your goals and actions to achieve them Part B In order to monitor and maintain your personal work plan, you need to establish a method to measure your success in achieving your goals. KPIs are measurable indicators that can track your progress and reveal areas which will help you manage your performance improvement. In a separate table or as a short report: • Develop five (5) key performance indicators (KPIs) that you would use as targets to measure your success in achieving the goals of your personal work plan in Part One. Relevant legislative requirements may need to be included in the KPIs. • For each KPI identify the evidence you would gather to measure your KPI. • Explain the schedule for your personal KPI review process to measure and maintain your personal development plan. • Describe how you are able to maintain personal performance in an environment where work conditions and work situations (context) may alter or vary. Identify the performance plan contingency strategies that you may use when your planned goals may no longer be applicable in order to deal with and overcome these issues and problems. You may wish to use a scenario to illustrate your response. Part C Consider the personal work plan you developed in Part One and the gaps in your qualifications, skills and abilities to achieve your career goals. • Make a list of the qualifications and competency gaps you identified to determine your development needs. • Gather feedback from team members, clients and colleagues (these will be your fellow students) on options that you may wish to consider for professional development. • Analyse the feedback you received and make adjustments, additions or deletions to your list of qualifications and competencies to achieve your career goals. • In a table develop a personal professional development plan with eight (8) columns. o In the far left column, list the national qualifications or organisation specific training gaps from your personal work plan and feedback you have gathered. o The next six (6) columns can be headed as follows:  Access and availability (e.g. HR arrangement, regular industry association workshop, driving distance etc.)BSBWOR501–Project Information 3 Version 1.0 – May 2016 Southern Cross Education Institute  Location (e.g. in-house, online, another suburb or city)  Time requirements (e.g. 2 days, 6 hours, 12 months)  Personal commitment requirements (e.g. after work, during work time, weekend etc.)  Approximate costs (e.g. course fee, no fee, textbooks, stationary etc.)  Approval process (e.g. none, HR manager, Director etc.) • Under each heading enter as much detail as you can to complete your personal professional development plan • Use the last column (headed month) to prioritise your personal professional development plan to cover the next six to twelve months. Write the month you consider as being an approximate date to commence gaining that qualification or competency. Remember you are able to commence more than one item during a month. Part D Review your personal professional development plan and taking into consideration your preferred learning style, identify the professional development activities you wish to undertake first. These activities will be indicated by the same month appearing in the last column of your personal professional development plan. Create a new list which identifies only those activities indicated in the earliest month as stated in your personal professional development plan. On reflection you may wish to alter, adjust or add to these first professional development activities. In a short report provide details on each professional development activities you will commence. You should mention the following: • The name of the course or program • An overview, description or outcome statement on the professional development activity • The timeframe required for completion • The anticipated cost • Any approval requirements that need to be gained In a paragraph, explain how the development of these new qualifications or training modules will assist you achieve and maintain your industry and career competitive edge. Project Two Managers are often given a broad direction of what is to be accomplished in the workplace and then must set their own goals and plan their activities to ensure goals are achieved in a time efficient manner. This activity requires you to establish your work goals, review your work effectiveness and develop a work plan to set and meet these goals and improve your work effectiveness. Part A – Review of work effectiveness You are required to use the time management log (Appendix A) and complete the following instructions: 1. Complete the time management log for five days (one week). 2. Specify your goals for each day. 3. Record all activities as they occur. Record all interruptions, trying to give as much detail as possible. Do not rely on your memory to fill in the log at the end of the day.BSBWOR501–Project Information 4 Version 1.0 – May 2016 Southern Cross Education Institute 4. Enter a priority for the activity, either an A, B or C. A is important, B is somewhat important, and C is not important. If the action is ‘Urgent’ then put an * next to the priority. 5. Enter your energy levels at the time of completing the activity, either H – High, M – Moderate or L – Low. 6. Comment on each activity. Note any suggestions for how the activity could be improved upon. The more detailed the better for analysing your time log. Treat the time log as a challenge and record every significant event. Part B - Analyse your time management log for effectiveness Look at the five days that you have kept a time management log (Part A) for and analyse for effectiveness. The best way to do this is to add up the time that you spent on priority A, A*, B, B*, C and C* activities. Answer the following questions 1. To be the most effective you want to spend most of your time in the priority A area, and most of this time should be on A priority activities rather than A* activities. Explain Why? 2. How much of your time is spent working on A priority activities? What percentage of your week is this? 3. How much of your time is spent working on B priority activities? What percentage of your week is this? 4. How much of your time is spent working on C priority activities? What percentage of your week is this? 5. Are you spending too much time on unimportant things or too little time on important things? 6. How much of your activity comes under the heading of Time-wasters? 7. Are there common distractions/interruptions to your day? What contingency plan could you put in place to address those disruptive factors? 8. Do you procrastinate between activities or enable yourself to be distracted when you should be working on important things 9. What activities are you doing in high energy areas? Are you doing activities that are value-adding and important to you when you have high energy? If not, then why not?BSBWOR501–Project Information 5 Version 1.0 – May 2016 Southern Cross Education Institute Time Management Log Name: Date: Goals: 1. 2. 3. 4. Priority: A - Important; B - Somewhat Important; C - Not Important; * - Urgent Energy: L – Low, M – Moderate, H - High Time Activity Priority Energy Results/Comments