Below is the list of project management components to complete and submit the course portfolio: 1. Select business initiative/project using weighted approach * 2. Adopt system approach to analyze the initiative # 3. Identify project stakeholders * 4. Determine the project’s assumptions and constraints* 5. Develop the business case to obtain senior management support * 6. Develop the project charter* 7. Develop the stakeholder communication matrix 8. Study the relationship of the triple constraints* 9. Develop project scope statement* 10. Develop the work breakdown structure (WBS) 11. Develop the responsibility assignment matrix (RAM) 12. Adopt the program evaluation and review technique (PERT) 13. Use the critical path methodology (CPM) 14. Develop project Gantt chart 15. Compare the costs estimate techniques 16. Apply the earned value management (EVM) to monitor progress 17. Adopt the cause and effect approach in quality management 18. Issue progress report 19. Identify project risks 20. Manage risks (risk registers and response strategies) 21. Manage project change request 22. Project lessons learned 23. Issue project closure report Project Furnishing a Room Introduction/ Background The family vacation house in the suburban area of Riyadh need an extra space to accommodate the growing family during their visit. The family members experience inconvenience specially when having family and friend gathering or sleep over due to the limited space. However, there is an empty unfurnished efficiency room attached to the house that family could use as an extra living room. The room is already painted, lighted and decorated. It needs furniture and carpet to be accommodated. After reviewing all alternatives, the family decided to go ahead and furnish the room. Business Objective The project objective is: To provide an extra space in the vacation house for the family and their guests during their visits. Business Case The vacation house is supposed to provide a comfort and convenience to the family members and their guests. The family is growing and the space now hardly accommodate them specially when they accompanied with the house mad, drivers or friends. However, the new abandon room could be utilized as a multi propose room if furnished. The room location attached to the house and has its own entrance. Furnishing the room will make the family stay very convenient and they will come to the house more often. Current Situation and Problem/Opportunity Statement Opportunity: Problems: Critical Assumption and Constraints Critical Assumption • The project will be funded entirely by the sponsor and the fund will be received at the end of August before the first day of the project. • All project team members will be committed to perform their duties within the timeline and will voluntary participate in the project. • Furniture and carpet will fit the space perfectly when installed. • The furniture will be in good shape and quality when delivered. Constraints • Business constrain: Furniture must be bought from Riyadh (80km away) which may raise a transportation and delivery issues like damaging the furniture, extra delivery cost…ect. • Technical constrains: The furniture shall be less than 120cm in width to fit through the room door when installed. Analysis of Options and Recommendation Preliminary Project Requirements Budget Estimate and Financial Analysis Schedule Estimate Potential Risks Appendices Project Charter Project Title: Furnishing an Efficiency Room Start Date: September 1st 2017 End Date: September 21st 2017 Reference: Project Manager: Abdulrahman Brief Description Statement: Project Key Objectives: To provide a suitable extra room space in the vacation house for the family and their guests during their visits. Project Scope:  The project is only about buying and installing sofas and carpet. curtains, entertainment systems (tv, sound system, dvd players), painting or air conditioning is not within the project scope.  The wooden or marble floors are not an option.  The color choices of the product must be natural and suitable for males and females. Project Deliverables: • Cleaning the Room. • Taking the room measurements. • Choosing a room style. • Buying a Carpet. • Delivering and installing the carpet. • Buying the Sofas. • Delivering and installing the sofas. Team Members, Roles and Responsibility # Name Role Responsibility 1 Abdulrahman Project Manager  Manages project in accordance to the project plan  Provide overall project direction  Direct/lead team members toward project objectives  Handle problem resolution  Manages the project budget 2 Sarah Design & Procurement 3 Aziz Operation & transportation 4 Saad Project Sponsor Funding the project and support Project manager. Adopting System Approach to Analyze Business Projects • • • • • • • • Weighted Approach for Project Selection A B C D Alternatives Cost (0.28) Comfort (0.22) Privacy & Convenience (0.25) Size & Space (0.25) Scores Furnishing the existing Room 4*0.28 = 1.12 3*0.22 = 0.66 4*0.28 = 1.12 4*0.22 = 0.22 3.12 House Expansion & Renovation 1*0.28 = 0.28 4*0.22 = 0.88 2*0.28 = 0.56 2*0.22 = 0.44 2.16 Project Triple Constraint Triple Constraint Priority Matrix Triple Constraint Priority Description & Justification 1 2 3 Scope Flexibility in scope may affect other constraints negatively. Some of the customers and stakeholders would take the project to another level of spending (cost) and will defiantly expand the scope of work which will eventually affect the project timeline. * Time The Time is the least priority constrains since both customers and stakeholders are fine with little delay. They have no big event or family gathering planed any time prior to October 2017. * Cost The Cost is the number one priority, since the sponsor of the project (Father) emphasize on that. He experienced that previous projects went out of allocated budget by huge margin. In this project, the Sponsor is threatened to shut down the project if its exceeds the allocated budget. * Develop a Scope Statement Project overview: Product Description: Carpet Project Deliverables: • Cleaning the Room. • Taking the room measurements. • Choosing a room style whether modern or vintage. • Buying a Carpet. • Delivering and installing the carpet. • Buying the Sofas. • Delivering and installing the sofas. Project Objective: • Cost Objective: • 8000 Time Objective: • 21 days Accepted Characteristics: • Project Assumptions: • Project Constraint: • Stakeholder Register # Name Title Role Needs Expectations Influence 0-10 Interest 0-10 Involvement 0-10 Power 1 Saad Father Sponsor 9 10 8 2 Nora Mother customer 8 8 6 3 Abdulrahman Sun Project Manager 7 9 10 4 Aziz brother Team member (Operation) 2 4 3 5 Sarah Sister Team Member (procurment) 5 3 7 6 Mohammed Friend Customer 2 5 1 7 Akhter Helper Team Member (Operation) 1 3 7 Stakeholder Communication Matrix Communication type Audience Timing Medium Deliverable Frequency Owner Kick off meeting Project team Sponsor Stakeholders 29 Aug, 5.00Pm Face to face Agenda. Project plan approval. Assignment and role distribution. Once Project manager WBS - 1 WBS – 2 Project Name: Start Date: End Date: Reference: Project Manager: Revision #: Date: WBS Level WBS # Task Name Duration Responsible Develop Responsibility Assignment Matrix (RAM) Team Members Code: Stands For: This Person Is: R Responsible Responsible for performing the task or creating the document A Accountable Accountable and has sign-off authority for the task, such as the project manager, sponsor, technical lead C Consult Providing expertise, advice and support to the person responsible for the task or document and others I Inform Informed of task progress or results, usually by the person responsible Network Diagram Activity Description Predecessor Period Project Critical Path Program Evaluation and Review Technique (PERT) Activity Predecessor Optimistic Most Likely Pessimistic (a+4m+b)/6 WBS Dictionary Project Title Start Date: End Date: Reference: Project Manager: Revision #: Date: WBS #: Efforts (H’s) Task Name: Owner: Required Resources: Work Product: Task Description: Inputs: Dependencies: Risks: WBS #: Efforts (H’s) Task Name: Owner: Required Resources: Work Product: Task Description: Inputs: Dependencies: Risks: Gantt Chart Fishbone Chart – Couse & Effect Possible Causes Cost Estimate EVM Progress Report Project: Project Manager: Reporting Period: # Activity Plan completion date Notes Status Actual completion date Project Risk Project Risk Management Project Name: Project Manager: ID # Threats and Opportunities Cause Risk Effect Project Change Request Project Name Requested By Date of Request Presented To Change Category Description of Change: Justification for Change: Effect on Deliverables (including a list of any affected deliverables): Effect on Schedule (including Estimated Completion Date for this change): Effect on Project Cost: Effect on Project Scope: Approvals Team members Date Approve / Reject Project Lesson Learned Project Name: Project Sponsor: Project Manager: Project Dates: Final Budget: Question 1 2 3 Was the project scope clear? the budget was acceptable to perform such project? The Timeline for the project was reasonable ? Objective are clear? Did the communication method adopted satisfiable to all team members 1= worked well (don’t change) 2- Need some adjustment 3- Have to be changed. Project Closure Report PROJECT CLOSURE REPORT PURPOSE Project Closure Report Purpose PROJECT CLOSURE REPORT SUMMARY Project Background Overview Project Background Overview Project Best Practices Project Best Practices PROJECT CLOSURE TASKS Issue Management Issue Management Risk Management Risk Management - Quality Management Quality Management Communication Management Communication Management Project Closure Recommendations Project Closure Recommendations PROJECT CLOSURE REPORT APPROVALS Prepared By Approved By Approval Date