Project Management Methodologies PPMP20009 Week 7 LectureCore Enabling ProcessesStrategic Alignment • Enables organisations to align portfolios with strategy through informed project selection Find the strategic plan for the organisation related to your assignment case study. How does your project align with the strategic objectives of the organisation?2012 Qld State Election A brave world • New ideas, new structure, new mandate, new processes… • Information Services DoC - Early adopter • Portfolio composition adjustedImplementing Organisational PMImplementing Organisational PM Outputs • PM Methodology • Portfolio view • Changes to (or new) polices and procedures • Project document templates • Project roles and responsibilities • KPI visibility • Updated organisational change management, communications, and training plans Foundational Organisational PMActivities useful in developing an organisation PM • Establish definition of project management & a project • Cataloguing process to list all projects • Determine set of PM processes appropriate for each type of project • Describe process with consistent documentation format • Define tailoring process – flexibility and scalability • Establish reporting modelsGovernance • Enables: – Consistent management of projects – Maximisation of value – Effective decision making • By establishing: – Clear agreements – KPIs to monitor performance – Regular performance reviews, • And ensuring alignment to strategyCompetency Management • Facilitates the timely & appropriate assessment of skills and development of the experience to implement P3 • Conducted with Human Resource Management • Tailored to organisation • By: – Short and long term competency planning – Ensuring everyone understands roles and responsibilities – Everyone has the required knowledge/skills and opportunity to expand – Mechanisms for continuous improvementReview portfolio Assess necessary skills Gap Analysis Intervention strategies Review impactCompetency Management Activities • Competency model • Career development framework • Training curriculum • Experiential learning • Infrastructure of knowledge sharing • Assess alignment with Organisational skill needs • Benchmark against other organisations“By failing to prepare, you are preparing to fail.” Benjamin Franklin 1706-1790Validate the ObjectivesWhat are some problems that might arise when developing project objectives?3 Column Analysis Current State How to get there Future State Processes Organisation Technology InformationThe 4th and 5th Columns RISKS ASSUMPTIONSChange Agility The ability to cope effectively with the discomfort of rapid change “If you don’t like change, you’re going to like irrelevance even less.” General Eric Shinseki, Chief of Staff, U. S. ArmyChange Management What? •A planned and structured approach to transitioning to a desired future state. •Who are we transitioning? – Individuals, – teams, and – organisations Why? Improves… •Likelihood of success •Return on investmentElement Goal or Objective “The Change” To improve the organisation in some fashion – for instance reducing costs, improving revenues, solving problems, seizing opportunities, aligning work and strategy, streamlining information flow within the organisation. Project Management To develop a set of specific plans and actions to achieve ‘the change’ given time, cost and scope constraints and to utilise resources effectively (managing the ‘technical’ side of the change) Change Management To apply a systematic approach to helping the individuals impacted by ‘the change’ to be successful by building support, addressing resistance and developing the required knowledge and ability to implement the change (managing the ‘people side of the change). Tim Creasy, Prosci ResearchWhat’s out there? • A number of models and frameworks –Lewin – Freezing anology –Kotter - 8 steps –Prosci - ADKAR –How to manage Change (APMG) –CMBoK (CMI)Are you change agile What makes a person change agile? How do you rate? What can you do this week to increase your change agility?Maintain balance in your life Create and pursue goals Focus on productivity Make informed decisions Work outside your comfort zone Keep things simple Focus on continuous improvement Learn from mistakesWhat are principles, themes and processes of Prince2?Prince2 Principles 1 Continued business justification 2 Learning lessons 3 Roles and responsibilities 4 Managing by stages 5 Managing by exception 6 Product focused 7 Tailored to suitPrince2 Themes 1 Business Case 2 Organisation 3 Quality 4 Plans 5 Risk 6 Change 7 ProgressPrince2 Processes 1 Starting up a project 2 Directing a project 3 Initiating a project 4 Managing a stage boundary 5 Controlling a stage 6 Managing product delivery 7 Closing a projectCollect Portfolio Reflect Share Select